Administrative Assistant
2 weeks ago
Who We Are:
At Northland, we’re enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future.
Since our inception, we’ve been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.
We’re a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we’re uniquely positioned to leave a lasting impact in the regions where we operate. We’ve expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset.
While our work powers communities across the globe, Northland is powered by our people.
What You’ll Do:
The Administrative Assistant will play a key role by providing administrative support to the Construction Team. Reporting to the Site Manager, you will work on various activities, including office administration, accounting, vendor and supplier management, and health & safety initiatives.
Key Responsibilities
- Maintain an efficient functioning of the office, including checking mail, sending couriers, assisting with travel needs, stocking supplies, and other general office administration duties.
- Accept invoices by matching them against approved POs and contracts, and complete entries in appropriate systems for payment.
- Participate in Health & Safety and Construction meetings and take minutes. Maintain master list for quality, environmental and Health & Safety records.
- Review employee expense reports and ensure accuracy.
- Maintain hard copies and electronic files for various documentation. Assist the Manager in the creation of all government reports as needed.
- Organize special events such as meetings and social gatherings.
- Assist PMO (Project Management Office) with document control.
- Manage meeting and individual schedules as needed.
- Other duties as required.
Who You Are:
- Flexible: You are comfortable handling various tasks, including managing calendars, making travel plans, setting up events, and taking on some project management duties.
- A proactive problem solver: You use critical thinking to evaluate problems. You aren’t afraid to offer suggestions, and you always look for process improvement opportunities wherever possible.
- Organized: You have strong project management, time management, and prioritization skills
- A strong communicator: You have a clear and effective communication style and the ability to tailor your message to different audiences.
Qualifications and Experience
- A minimum of 2 years of experience working in an administrative capacity.
- A College Diploma or equivalent in a Business Administration Program is preferred.
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