Administrative Assistant
1 month ago
About Us: Brunel is partnered with a large Oil and Gas company, seeking a motivated and organized Administrative Assistant to join their team and provide essential support to their staff at their Nanticoke facility. Please note this role will be on-site five days a week.
Job Summary: The Administrative Assistant will perform a variety of administrative and clerical tasks to support the facility and ensure the efficient operation of the office. The ideal candidate is a proactive individual with excellent organizational skills, strong attention to detail, and the ability to handle multiple tasks simultaneously.
Responsibilities:
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Support with staffing and hiring needs
- Oversee scheduling of staff shifts and rotations, as well as any vacation and payroll changes
Requirements:
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Able to commute daily to the Nanticoke facility
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
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