Administrative Program Coordinator

1 month ago

Brantford, Canada The Corporation of the City of Brantford Full time

**Position Summary**

Situated on the picturesque Grand River, the City of Brantford is a rapidly growing community of over 100,000 residents, located in the heart of Southern Ontario with direct access to Hwy. 403 and is in close proximity to the GTHA, Waterloo and Niagara regions. As a single-tier municipality, Brantford is responsible for the full spectrum of municipal service areas. We invite you to join our #TeamBrantford corporate culture with many progressive initiatives, including our hybrid work environment (within 200 km of the City of Brantford boundary). The City is committed to the professional development of our staff and invite you to come, grow with us

Reporting to the Manager of Housing Stability, the successful incumbent will be responsible for the development and maintenance of tracking and management tools for both performance and expenditure based funding sources. You will assist in the administration of service contracts, monthly, quarterly and year to date reporting, and annual reconciliations. You will also be responsible for outcomes management tracking for the delivery of programs within the department and as required to manage provincial and municipal reporting requirements.
Other responsibilities include:

- Coordinate, implement and monitor the overall administration of service agreements with shelter providers and homeless serving agencies housing providers, to ensure compliance to all relevant legislation and agreements.
- Support the establishment and maintenance of long term relationships and form partnerships with key external stakeholders, government officials, citizen advocacy groups, and business and community associations and organizations to further the goal of having exceptional community relations.
- Plan and implement programs and meetings with external stakeholders, interpret and communicate stakeholder concerns and issues to City Council and decision makers, ensuring relevant and accurate information is disseminated to all interested parties.
- Prepare reports and presentations for City Council, committees, government agencies, the media and the general public.
- Assist in the development of grants and other funding proposals
- Oversee the cyclical review and monitoring of all Service Manager /Ministry program and policy guidelines, local rules and legislative policies through analysis of new regulations or industry related changes.
- Provide clarifications on legislative requirements, policy advice and good business practices to shelter providers,
- Foster and maintain partnerships to identify interest and potential resources through consultation with community organizations within the homeless serving sector
- Collect and analyze data from the HIFIS database to look for trends and issues that need to be addressed within the system.
- Prepare written documents for and present findings to senior management staff.

**Qualifications**
- Knowledge of homeless programs and services, Provincial and Federal reporting requirements, acquired through a degree in Business Administration, Finance, Social Work, Psychology, Social Development Studies, Education or directly relevant social service discipline, plus three to five years of related experience in housing and homelessness program administration
- Knowledge of budgetary and financial processes, and practical knowledge of basic accounting principles to interpret financial statements, analyze and develop budgets and develop deficit reduction plans
- Human relations skills, and communications skills (oral and written) to communicate complex and politically sensitive issues to Council, senior management, staff, housing providers, agencies and the public, and deal with difficult situations
- Ability to conduct presentations and information sessions explaining complex housing and homelessness information to stakeholder audiences
- Analytical, problem solving and organizational skills to plan and develop objectives, research, develop and implement plans, and decision-making skills to respond effectively to difficult situations
- Computer skills with ability to use software to manage and monitor databases for program administration
- Possess a valid Class 'G' driver's license in good standing during the course of employment
- Satisfactory Police Vulnerable Sector Check

**Wage**:$43.21 to $54.01 per hour (plus benefits)

**Hours of Work**:35 Hours Per Week

Our organization is committed to promoting the independence, dignity, integration, and equality of opportunity of persons with disabilities by ensuring the accessibility of our facilities and services. Accommodations are available for all parts of the recruitment and selection process.

**Job Types**: Full-time, Fixed term contract
Contract length: 15 months

Pay: $43.21-$54.01 per hour

Expected hours: 35 per week

Work Location: In person

Application deadline: 2024-10-24

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