Facility Administrator

2 weeks ago

Fort St John, Canada LaPrairie Group Full time

LaPrairie Crane, a member of LaPrairie Group of Companies, is one of Canada’s largest independent mobile-crane companies with fleet capabilities ranging from 18 - 650 tons, including all terrain, boom truck, carry deck, crawler, hydraulic truck, rough terrain, and tower cranes.

Duties include, but are not limited to:
*
Quotes/Billing*
- Assist in dispatching jobs under the direction of Branch Manager.
- Creating quotes for crane services in Fort St. John, Prince George, Tumbler Ridge BC and Yukon Territory.
- Provide pricing & quote accuracy information to customers and request of purchase orders for updating in Asset Manager Program
- Maintaining and ordering supplies for office, office equipment and other office related requirements.
- Creating job numbers for Crane Operators/Managers
- Approval of Billing under the direction of Manager
- through weekly conference calls
- Verifying and sending priced Field Orders to Customers for signature verification
- Submit priced Field Orders to the AR department for invoicing
- Daily review / processing and electronic filing of data
- Assist with Intercompany recharges for mechanical work done on third party equipment.
- Attend conference meetings for AM Review of bi-weekly billing
- Maintain Customer relations
- Maintain Field Order reporting requirements and estimates as required.
- Produce customer reporting requirements, as requested.

**Time keeping**
- Reviews total hours worked by employees submitted daily - checking for accuracy and punctuality
- Assists processing of personnel documentation for new hires
- Reviews with Manager for approval and send to Payroll for processing
- weekly basis.
- New hire information collection and transmittal to Payroll/Bamboo.
- Assist with maintaining personnel certifications, training and orientations in Workhub.

**Other**
- Administration duties, including handling phone calls, mail, filing, organizing office supplies
- Prepare and complete packages for delivery outbound or inbound shipments - load/pack/wrap/label/ship
- Responsible for any other work projects or tasks directed by Managers or other authorized personnel
- Assist with equipment registration/plating requirements and updates.

**Requirements**:

- Strong attention to detail
- Ability to multitask and prioritize
- Excellent communication and people management skills
- Excellent organizational and time management skills
- Proficiency in Microsoft Office
- Self-starter with strong problem-solving skills

**Qualifications**
- 2-5 Years’ experience in a similar role
- Experience with similar industrial related dispatch and billing tickets/PO requirements
- Project Management training considered an asset
- Experience in complex, fast paced and competitive environments
- Adequate knowledge of cranes, special transport execution and equipment
- Excellent customer service, organization, critical thinking, and interpersonal skills
- Experience in transport permits for equipment in Western Canada is an asset.

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