Administrative Assistant

7 days ago


Barry's Bay, Canada St. Francis Memorial Hospital Full time

**EMPLOYMENT OPPORTUNITY - Administrative Assistant - Temporary Full Time (Maternity Leave 12-18 months)**

The Administrative Assistant will be required to perform an array of administrative duties including scheduling meetings, preparing meeting packages and setting agendas, data collection, reports, scheduling interviews and policy edits. Additional responsibilities include taking minutes during meetings (confidential and non-confidential), scheduling appointments for departmental managers, partners, and employees, arranging travel plans, tracking timelines and training records. The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by members of the management team, aiding in scheduling, education and meetings with internal and external agencies and/or community partners as directed. Other duties, relevant to the position, shall be assigned as required.

Qualified applicants should have a post-secondary diploma in an administration field or 2 years of relevant administrative work experience. Able to write and format moderately complex correspondence, including memos, letters, etc. Proficiency with the use of computers, including Microsoft Office Suite, internet usage and presentation software. Proficiency with social media such as Facebook, YouTube etc. Must have excellent written and verbal communication skills and superior time management skills, multitasking skills, and the ability to prioritize tasks with mínimal supervision. Successful applicants will have a high level of sound and independent judgment, reasoning, and discretion with a professional, responsive, and positive work attitude.



  • Barry's Bay, Canada Our Lady Seat of Wisdom College (SWC) Full time

    Associate Dean of Students Our Lady Seat of Wisdom College (SWC) seeks an Associate Dean of Students to begin in April 2024. Working with the Dean of Students, the Associate Dean of Students is responsible for developing and maintaining a ‘thriving Catholic culture’ at SWC as called for in the College’s vision. The Associate Dean assists the Dean of...


  • Thunder Bay, Canada MicroAge Computer Centre Full time

    **Job Title**: Technical Administrative Assistant **Overview**: Join our team at MicroAge Computer Centre, a company specializing in computer sales, service, and training. We are seeking a detail-oriented Administrative Assistant to support our office operations. As an Administrative Assistant, you will play a crucial role in ensuring smooth day-to-day...


  • Thunder Bay, Canada Hospice Northwest Services Full time

    Job Summary: We are seeking an Administrative Assistant to join our team (12 mth contract) with possibility of extension. Under the direction of the Executive Director, the Administrative Assistant is the first point of contact for clients at Hospice Northwest Services. The Administrative Assistant supports clients by streamlining phone calls to the...


  • Alert Bay, Canada 'Namgis First Nation Full time

    **EMPLOYMENT OPPORTUNITY** **ASSISTANT ADMINISTRATOR** The Assistant Administrator reports to, collaborates, supports and assists the Senior Administrator in all matters related to ‘Namgis operations including, but not limited to, the senior management team, Council, Council Committees, ‘Namgis volunteer boards, other First Nations, Indigenous...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...


  • Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist the Energy Division with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: In person


  • Thunder Bay, Ontario, Canada John Howard Society of Thunder Bay Full time

    Salary: $21.50 / HourAdministration ProfessionalAdministrative Assistant/BookkeeperThe John Howard Society of Thunder Bay is a community-based, non-profit organization that has been delivery services aimed at supporting individuals that are/have been, or at risk of becoming in conflict with the law, with community integration, through the provision of...


  • Thunder Bay, Ontario, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist the Energy Division with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required.Schedule: 8 hour shift Day shiftWork Location: In person


  • Thunder Bay, Ontario, Canada John Howard Society of Thunder Bay Full time

    Administrative Assistant/BookkeeperThe John Howard Society of Thunder Bay is seeking an individual to join the team as an Administrative Assistant/Bookkeeper. This permanent position is part-time and offers the opportunity for a flexible schedule, within regular business hours. This position will work as part of the administrative team at JHS, and directly...


  • Thunder Bay, Canada Roach's Yellow Taxi Full time

    About Us: Roach's Yellow Taxi has been a trusted name in Thunder Bay's transportation industry for over 100 years. We provide reliable and efficient taxi services to our customers, ensuring their safety and satisfaction. As we continue to grow, we are seeking a dedicated Administrative Assistant to join our team and support our operations. Position...


  • Thunder Bay, Ontario, Canada Matawa Health Co-Operative Full time

    ADMINISTRATIVE ASSISTANT (MENTAL HEALTH TEAM)JOB DESCRIPTION Must be "fully vaccinated" against COVID19. (In Ontario, a "fully vaccinated individual" is defined as one who has received the required number of doses as outlined by Health Canada and they have received their final dose of the COVID19 vaccine at least 14 days ago.) Must provide Health Canada's...


  • Thunder Bay, Canada Nokiiwin Tribal Council Inc. Full time

    At Nokiiwin Tribal Council, our mission is to work collaboratively with our five member First Nations to enhance their governance structures, financial management, access to justice, economic development initiatives, community planning efforts, technical support, and education services. We are committed to building strong, sustainable partnerships with our...


  • Thunder Bay, Canada Nokiiwin Tribal Council Inc. Full time

    At Nokiiwin Tribal Council, our mission is to work collaboratively with our five member First Nations to enhance their governance structures, financial management, access to justice, economic development initiatives, community planning efforts, technical support, and education services. We are committed to building strong, sustainable partnerships with our...


  • North Bay, Canada PHARA Full time

    **ADMINISTRATIVE ASSISTANT** Permanent Full-Time $45,182 to $47,366 Salaried Health and Dental Benefits (PHARA pays 100% of benefits), RRSP PHARA requires an Administrative Assistant. This position includes shared reception duties with the front office team. The position will be centred out of 280 Oakwood Ave, North Bay, Ontario with a standard shift...


  • Thunder Bay, Ontario, Canada NorWest Community Health Centres Full time

    Chronic Disease Self-Management ProgramAdministrative Assistant1 FTEThunder Bay SiteOne of a network of provincial community health centres, the NorWest Community Health Centres is a community based, non-profit organization funded by Ontario Health, emphasizing access to primary health care and prevention programs and services.We are currently seeking a 1...


  • Thunder Bay, Ontario, Canada Cando Rail & Terminals Full time

    The Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Administrative Assistant is responsible for organizing and coordinating the administrative needs of the site.Roles and Responsibilities Support...


  • North Bay, Canada Hands TheFamilyHelpNetwork.ca Full time

    **JOB POSTING #1881-24** **POSITION**: Administrative Assistant **HOURS OF WORK**: Part-time contract (21 hours per week) ending March 31, 2025 with possibility of extension **LOCATION**: North Bay, ON **HOURLY RATE**: Minimum $20.99 to maximum $25.54 per hour Salary commensurate with education and experience **CLOSING DATE**: This posting will remain...


  • Thunder Bay, Ontario, Canada AllRoads Auto Sales Full time

    AllRoads Auto Sales is currently seeking an enthusiastic, positive, self-motivated Administrative Assistant to join our team to provide high quality administrative support in a fast-paced environment.Job Description and Responsibilities Assist with vehicle administration and data entry Greet customers with a pleasant disposition and willingness to provide...


  • Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT** ***Physical Plant** **Thunder Bay Campus** **Contract, Part Time (up to 15 hours per week)** **Competition # GEN-23-03** **DUTIES**: - Answer phones and take messages when required. - Setting up ledgers and maintaining records of capital funded projects - FRP, SCIP, organizing and coordinating meetings. - Oversee the...


  • Thunder Bay, Ontario, Canada YES Employment Services Full time

    Summary: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is greeted by a friendly and knowledgeable Administrative Assistant. The Administrative Assistant's duties include offering administrative...