Accounts Payable Administrator

4 weeks ago


Surrey, Canada Powertech Labs Full time

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialized testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there.

We are always guided by our values as a global clean-technology and engineering company:

- Safety: This top everything. We do our work safely or we do not do it at all.
- Challenges: We ready ourselves for the hardest challenges - through attaining accreditations, developing industry-leading innovative products & services, investing in our labs, hiring great people, and making them better.
- Diverse Teams: We are strongest together and capitalize on our varied attributes - together we are more than the sum of parts.
- Our customers: Customers fuel this company, and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.
- Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

**DUTIES**
- Operates a computerized accounts payable system by checking incoming invoices against purchase orders, purchase requisitions and goods received reports in accordance with established procedures; logging and tracking invoices to facilitate timely approval for payment; checks documents for accuracy and completeness and performs routine calculations such as PST liability, GST recoveries and foreign exchange; assigns and ensures the accuracy of cost distributions; enters details of invoices into the computer, prints cheques for payment, preparing supporting documentation for cheque signature, checking for duplication, mailing to suppliers; producing manual cheques when required; responds to and resolves vendors enquiries and complaints.
- Maintains records, collects data and prepares routine reports associated with legal fees, fleet vehicle usage, petty cash and computer purchase allowances; runs monthly telephone reports using computerized telephone cost distribution system.
- Maintains and operates the petty cash system for Powertech; maintains system for company fleet vehicles including arranging maintenance; prepares daily bank deposits.
- Maintains corporate credit card system by arranging for issue of new cards and card cancellations; arranging for extension of credit limits; setting up personal identification numbers for cash advances; reviewing and reconciling card statements.
- Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

**QUALIFICATIONS**
- Working knowledge of computerized accounting systems related to accounts payable and project accounting functions.
- Working knowledge of cost distribution administration.
- Ability to keyboard at 55 wpm.
- Knowledge of company policies and procedures related to purchasing and approval authorities.
- Ability to work independently and prioritize work assignments.
- Ability to liaise with internal and external clients.
- Ability to prepare written responses to clients.
- Ability to check and resolve discrepancies related to accounts payable processing.
- Ability to work overtime to meet monthly deadlines required
- Ability to work in a fast-paced environment with a heavy workload required
- Intermediate level Excel skills required
- Strong attention to detail required
- Experience with SAP Accounts Payable module is an asset
- Knowledge of business taxation is an asset

Job Group: 6
Job Status: Full time (in the office)
**This is a temporary role for 1 year**
Job Location: Surrey

Annual salary range: $51,120-$56,128

ALL CANDIDATES ARE REQUIRED TO ATTACH A COPY OF THEIR COVER LETTER, RESUME, DIPLOMA/DEGREE, ACADEMIC TRANSCRIPTS & PROOF OF PROFESSIONAL DESIGNATION.
Note that applicants are required to submit/upload a copy of their college transcripts and Diploma as proof of post-secondary graduation.

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