Administrative Co-ordinator- Nutrition

2 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Are you looking for a challenging and rewarding position where you can utilize your organizational, communication and creativity in a dynamic collaborative team environment? The Nutrition & Commercial Services team is looking for an Administrative Coordinator to join our team.

Reporting to the Director, Nutrition & Commercial Services, the Administrative Coordinator will provide high level administrative support while having the opportunity to contribute to Catering and Event Planning at the Hospital.

**Here’s what you’ll get to do**:

- Responsible for reconciliation of financial and accounting duties, including:

- month-end and year-end reconciliation of invoices
- reconciling outstanding invoices and statements from vendors
- preparing and issuing of meal vouchers
- charge back/issuing transfer of funds.
- Payroll administration, including verification of time worked, coding and adjustments when necessary.
- Support onboarding of new staff, including ensuring system access has been arranged and issuing lockers.
- Emergency Preparedness, including maintaining and updating the emergency planning manual and safety kits, department fire safety manual and forms, maintain and update department staff contact list.
- Schedule and maintain documentation for the monthly workplace inspections, including Toronto Public Health reporting requirements.
- Update weekly menu options on SK intranet.
- Respond to inquires and provides support related to Commercial Services, including parking and retail operations.
- Office management, including:

- inventory and ordering of office supplies and staff uniforms
- coordinating conference room requests
- management team schedules (vacation and remote work schedules)
- organizing mandatory training for staff and documentation
- performing annual locker audits
- maintaining and updating vendor lists
- Supporting Hospitality and Catering when required, including:

- review daily catering requests and respond in a timely manner.
- placing orders (food and other items) as needed, print and post daily production sheets.
- provide interim support in the absence of the manager(s), including performing weekly deposits, reconciling daily deposits, staff scheduling, issuing gift cards, complete sales reports (Pizza Pizza), address customer concerns and being flexible to attend in person to ensure the events are being properly supported.

**Here’s What You’ll Need**:

- Hospitality Management or Business Adminstration degree/diploma or equivalent
- Two to three years of hospitality operations required
- Proven organizational and time management skills, with ability to prioritize tasks effectively and respond to fluctuating demands promptly and professionally.
- Self motivated with the ability to work independently and take initiative when needed.
- Superior communication skills, both verbal and written
- Strong problem-solving skills and a proactive mindset
- Flexibility to adapt to changing priorities and work schedules as needed.
- Advanced knowledge of Microsoft Office platforms especially PowerPoint, Word, Excel, Sharepoint, as well as Windows environments and Adobe Acrobat _Professional_
- High level of judgment and professionalism in interacting with others
- Precise attention to detail, tact, and diplomacy

**Employment Type**: Full Time *on-site work Monday to Friday 8 a.m. to 4 p.m. or 9 a.m. to 5 p.m.

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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