Executive Assistant to The Cao

2 weeks ago

Kenora, Canada City of Kenora Full time

**Job Title: Executive Assistant to the CAO**

**Location: Kenora, Ontario**

**Type: Full Time | Permanent**

**Salary: (PM-07) $68,978 - $80, 948 per year**

**Closing Date: Open Until Filled**

Reporting to the Chief Administrative Officer (CAO), the Executive Assistant will provide comprehensive administrative and coordination support to the CAO and Senior Leadership Team.

Serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CAO, including those of a highly confidential or critical nature, the Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect CAO’s style and organization policy.

The Executive Assistant will be responsible for grant coordination on behalf of the City of Kenora.

This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
**The Executive Assistant will**:

- Provide sophisticated calendar management for CAO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Anticipate CAO’s needs in advance of meetings, conferences, etc.,
- Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials and record meeting minutes.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CAO and staff.
- Complete projects by assigning work to appropriate staff, including the Senior Leadership Team, on behalf of the CAO.

**Qualifications**:

- Degree or diploma with a specialization in Business Administration, Public Administration or related field of study. Equivalent working experience in an administrative setting may be considered in lieu of education.
- One (1) to three (3) years working in an executive or senior administrative role.
- Excellent office management skills, including calendar management, time management, and the ability to meet critical and irregular deadlines.
- Demonstrated research, analytical, evaluation and problem-solving skills to identify trends and best practices and develop and recommend solutions.
- Proficiency in the preparation of agendas, minutes, and reports including the ability to research legislation, regulations and policies.
- Ability to deal with sensitive or confidential matters with tact, discretion, and diplomacy.
- Excellent verbal and written communication skills with the ability to communicate with all levels of staff, stakeholders and the general public.
- Strong decision making and proactive approach to problem solving.
- Advanced level of proficiency in Zoom/Teams is an asset.
- Experience in a public administration or municipal environment considered an asset.
- Completion of Municipal Administration program considered an asset or willing to obtain.
- Knowledge and understanding of municipal government and the functions of a municipal council including policies, by-laws, affiliated municipalities, provincial ministries, and relevant agencies considered an asset.
- Must possess valid ‘G’ class driver’s license and have access to a reliable vehicle.

  • Physician Assistant

    3 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2022-NON-012**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - PHAST**Department** - Emergency**Salary** - $97,465.32 to $114, 665.36 annually**Closing Date** - Ongoing until filled**Description** Reporting to the Emergency Department (ED) Physician Lead, under the clinical direction of their Supervising...

  • Assistant General Manager

    1 month ago

    Kenora, Canada InnVest Hotels-Comfort Inn Kenora Full time

    **THE OPPORTUNITY**: ASSISTANT GENERAL MANAGER REPORTS TO GENERAL MANAGER **THE COMPANY**: Passion Drives Performance. InnVest succeeds because our people love what they do. Our entire team shares a deep-rooted passion for the world of hospitality & travel that extends far beyond the walls of our offices and hotels. Our company culture is built on...

  • Assistant General Manager

    1 month ago

    Kenora, Canada Comfort Inn Kenora Full time

    THE OPPORTUNITY: ASSISTANT GENERAL MANAGER REPORTS TO GENERAL MANAGER THE COMPANY: With 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day activities of almost 90 hotels also making...

  • Fundraising Communications Specialist

    2 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Job Type** - Full-time, Temporary (1 year with the possibility of extension)**Hours** - 1.00 FTE**Department** - Lake of the Woods District Hospital Foundation**Salary** - Commensurate with experience up to $95,000**Closing Date** - Tuesday, October 29, 2024At no other time in history has health care mattered more to Canadians. Lake of the Woods District...

  • Medical Laboratory Assistant

    3 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2024-3634-015**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - MLA**Department** - Laboratory**Salary** - $33.6936 to $35.0184 per hourAs per CUPE LOCAL 3634 Collective Agreement **Closing Date** - Thursday, October 10, 2024**Description** The Medical Laboratory Assistant contributes to the overall efficiency...

  • Assistant Visiting Specialist Coordinator

    4 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2024-NON-026**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - AVSC**Department** - Ambulatory Services**Salary** - $30.3276 to $32.2780 per hour**Closing Date** - Friday, September 13, 2024**Description** The Assistant Visiting Specialist Clinic Coordinator is responsible for the planning, organization, and...

  • Library Assistant

    6 months ago

    Kenora, Canada City of Kenora Full time

    City Of Kenora Public Library Library Assistant - Circulation and Library Promotion Division: Kenora Public Library Hours of Work: 35 hours per week. Weekend and evening work required. Classification: Library Assistant Benefits: In accordance with Collective Agreement **Salary**: $26.22 during probation (3 months) $28.35 after probation Reporting to the...

  • Groundsperson Arborist Assistant

    4 months ago

    Kenora, Canada Allec Tree Works Full time

    **Allec Tree Works is seeking a Groundsperson **| **Arborist Assistant** Full-Time, Part-Time and Casual Work - Open Until Filled - Are you looking for a job that offers an exciting work experience outdoors where you can gain knowledge about trees, improve your woodcutting skills and develop your chainsaw experience? Come join our crew! Every day offers a...

  • Fire Chief

    3 months ago

    Kenora, Canada City of Kenora Full time

    **Job Title: Fire Chief** **Location: Kenora, Ontario** **Type: Full Time | Permanent** **Salary: $148,233 - $181, 082 per year** **Closing Date: October 11, 2024.** We are seeking a dedicated and experienced Fire Chief to lead our municipal fire department and help shape the future of our emergency services. Reporting to the Chief Administrative...

  • Communications Specialist

    2 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2024-NON-027**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - COSP**Department** - Administration**Salary** - $41.1234 to $42.3549 per hour**Closing Date** - Wednesday, November 6, 2024**Description** The Communications Specialist plays a key role in developing and executing the company’s internal and...

  • Communications Specialist

    2 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2024-NON-027**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - COSP**Department** - Administration**Salary** - $41.1234 to $42.3549 per hour**Closing Date** - Friday, November 8, 2024**Description** The Communications Specialist plays a key role in developing and executing the company’s internal and external...

  • Communications Specialist

    2 months ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number - 2024-NON-027**Job Type** - Full-time Permanent**Hours** - 1.00 FTE**Classification** - COSP**Department** - Administration**Salary** - $41.1234 to $42.3549 per hour**Closing Date** - Monday, November 4, 2024**Description** The Communications Specialist plays a key role in developing and executing the company’s internal and external...

  • Overnight Assistant Manager

    6 months ago

    Kenora, Canada Walmart Canada Full time

    **Position Summary... **:To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales. **What you'll do...**: 1. As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management...

  • Customer Service Representative

    6 months ago

    Kenora, Canada The Dufresne Group Full time

    Customer Service Representative Full Time Career Opportunity Dufresne Furniture and Appliances is currently seeking a Full Time Customer Service Representative for our Kenora store located at 1077 Railway Street. As a Customer Service Representative, you will support our guests in store and through the after sales experience. Dufresne Furniture and...

  • Total Loss

    2 months ago

    Kenora, Canada Walmart Canada Full time

    **Position Summary... **:To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales. **What you'll do...**: 1. As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management...

  • Total Loss

    2 months ago

    Kenora, Canada Walmart Canada Full time

    **Résumé des fonctions... **:Soutenir le gérant de succursale et gérer les activités de la succursale conformément aux directives de la Compagnie et diriger les associés afin d’assurer un service aimable, utile et de générer des ventes rentables pour la succursale Ce que vous ferez... 1. As a member of the Store Management Team drives profitable...

  • Chef/line Cook

    2 months ago

    Kenora, Canada The Hungry Pug Cafe Full time

    Sets up and stocks menu items and other necessary supplies. - Prepares menu items by cutting, chopping, mixing, and preparing sauces. - Cooks menu items by frying, sautéing, baking and other cooking methods to specified recipes and standards. - Maintain cleanliness and complies with food sanitation requirements by properly handling food and ensuring correct...

  • Rehabilitation Technician

    1 week ago

    Kenora, Canada Lake of the Woods District Hospital Full time

    **Competition Number** - 2024-3634-016 **Job Type** - Full-time Permanent **Hours** - 1.00 FTE **Classification** - OTPTK **Department** - Rehabilitation **Salary** - $30.6209 to $32.2430 As per CUPE LOCAL 3634 Collective Agreement **Closing Date** - Thursday, December 19, 2024 **Description** The Physio OT Technician assists Physiotherapists,...

  • Casual Emergency Shelter Workers

    3 months ago

    Kenora, Canada Canadian Mental Health Association Full time

    **Why join CMHA Kenora?** We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers: - Healthcare of Ontario Pension Plan (HOOPP) - Learning &...

  • Casual Emergency Shelter Workers

    2 months ago

    Kenora, Canada Canadian Mental Health Association Full time

    **Why join CMHA Kenora?** We are a team committed to our vision of mental health support for all. We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers: - Healthcare of Ontario Pension Plan (HOOPP) - Learning &...