Volunteer Management Administrative Assistant

3 weeks ago


Ottawa, Canada Ottawa Festivals Full time

**Desired Contract Length**: 26 Weeks **Start Date**: ASAP

**Work Schedule**: Full Time **Location**: Hybrid: Virtual and Byward Market Office

**Job Summary**: Reporting to the Administrative Manager, to assist with administrative tasks along with the coordination, and training of volunteers as they support festival programming.

**Responsibilities**:

- Maintain and update volunteer information, such as contact information, schedules, skills, qualifications.
- Support volunteers in preparation for the festival and other upcoming events.
- Prepare and facilitate volunteer recruitment and training and related training materials.
- Assemble and distribute welcome packages for volunteers.
- Responsible for assemblage, distribution, and collection of production kits for all concerts and events.
- Act as on-site coordinator to support volunteers and staff at events and concerts as needed.
- Perform other administrative duties as requested by, and in support of, the Administrative Manager.
- Collaborate to develop and implement new ideas to recruit, retain and appreciate the organizations volunteers.
- Onsite support and house management duties during the Music and Beyond Summer Festival.

**Skills and Qualifications Required**:

- Excellent interpersonal skills
- Strong written and communication skills in English required, strong verbal and written skills in French an asset
- Proficiency in MS Office, especially MS Word, and MS Excel
- Able to work under pressure and on various projects simultaneously and autonomously
- Able to demonstrate a high-level of initiative
- Resourceful, tactful, mature, self-motivated

**Additional Qualifications Required**:
Eligible to participate in Ontario’s Job Creation Partnership (JCP) program by meeting the following criteria:
1. You are a resident, living in Ontario.

2. You are not a full-time student (part-time students are eligible).

3. You are not leaving employment to participate (working less than an average of 20 hrs./week is considered unemployed.

4. You also must meet, and provide documentation for, at least one of the following criteria:
a. Previously established an Employment Insurance benefit claim (regular benefits within the last three years or maternity/parental within the last five years), OR

b. Previously employed in Canada in any five of the last ten calendar years and earned gross income in excess of $2000 in each calendar year.

**Remuneration**:
$620 (gross) per week for 32 hours / $19.375 per hour provided by the Province of Ontario.

**Salary**: $19.38 per hour

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location



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