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Office Administrator
4 months ago
**Winnipeg Sea Bears**
**Position**: Office Administrator
**Reports to**: President, Winnipeg Sea Bears
**Location**: Winnipeg, MB
**Job Type**: Permanent, Full-time. Salary
**About the Canadian Elite Basketball League (CEBL)**
A league created by Canadians for Canadians. The CEBL is Canada's largest pro sports league, with 10 teams in six provinces and plans for continued expansion. The CEBL season runs May through August, enabling the league to attract players with experience in the NBA, NBA G League, top international leagues, the Canadian National team program, and major NCAA and U Sports programs. Through its first four seasons, league rosters have been comprised of 75 percent Canadian talent, the highest percentage of Canadians found in any professional league. It is Canada's only First Division Professional League Partner of Canada Basketball. The CEBL represents Canada in the FIBA Basketball Champions League Americas (BCLA), which features the top 12 teams representing seven countries from South and Central America and Canada. Join us as we continue to grow Canada's premier professional sports league
**About the Winnipeg Sea Bears**
Professional Basketball Club Brand new to the Canadian Elite Basketball League (CEBL), the Winnipeg Sea Bears will play all their home games at the Canada Life Centre in downtown Winnipeg, MB. The Sea Bears open their inaugural 2023 season on May 27 against the Vancouver Bandits. The Sea Bears nickname was chosen in honour of the largest bear in the world, the polar bear whose Latin name, _Ursus maritimus_, means “Sea Bear”. The Arctic’s top predator is emblematic of Manitoba’s north and pays homage to the bear as a species under stress that shares the land in the north with the Dene people. Winnipeg is home to the world’s largest gallery of Inuit and Dene art, and the polar bear is a symbol of the north and its people. Winnipeg is also home to the world’s largest polar bear conservation organization. The Assiniboine Park Zoo in Winnipeg includes the world-renowned Journey to Churchill polar bear exhibit.
**GENERAL DESCRIPTION**:
The Office Administrator will play a key role in ensuring all office operations are functioning effectively and efficiently throughout the year.
**The Opportunity**:
This position will interact with other departments to ensure that work is properly completed in a timely and accurate manner and is responsible for managing all administrative and bookkeeping tasks across multiple departments.
**Operations**
- Assist in the management of team travel, ground transportation, practice schedules & logistics.
- Assist with inventory and checks of equipment & supplies, ordering as needed.
- Assist with CEBL at game day events and activations as needed.
**Administration**
- Provide support to the President and staff regarding project management and operational methodologies, standards, processes, best practices, tools and templates.
- Manage documentation for multiple projects to ensure all details and services are completed and communicated using internal systems including budgets, tracking documents, reports, work back schedules etc.
- Support other departments with contract administration, deliverables and book-keeping.
- Support club’s merchandise program including ordering, inventory, sales and fulfillment.
- Undertake other duties as assigned by the President to help further the organization’s goals and objectives.
**Bookkeeping**
- Enter financial data, invoices and bills into Quickbooks Online with a high level of accuracy.
- Manage accounts payable and receivable.
- Assist team accountants with monthly bank reconciliations and board reports.
- Maintain electronic filing systems.
- Experience with general operations and office/business management.
- Outstanding planning and coordination skills.
- Strong administrative and organizational skills.
- Significant ability to work in a complex and high-paced environment.
- Flexible strong team-orientated working style.
- The ability to be self-motivated and meet deadlines effectively.
- Organized with extreme attention to detail and excellent communication skills.
- Ability to multitask and prioritize jobs.
- Self-directed with the ability to work with mínimal supervision.
- Willingness to work variable hours, including evenings and weekends during the basketball season.
**Preferred Skills and Qualifications**:
- Excellent organization skills with the ability to multitask.
- Good working knowledge in finance and accounting procedures.
- Ability to work under pressure and meet tight deadlines, paying close attention to detail.
- Ability to handle confidential and sensitive information.
- Excellent communication skills, both verbal and written.
- Demonstrated proficiency in Microsoft Excel, Google Drive.
- Knowledge and proficiency with Quickbooks Online or similar accounting software is a plus.
**Application Process**:
We thank all applicants for their interest, however on
