See more Collapse

Finance Administrator and Facilities Coordinator

2 months ago

Toronto, Canada Brown Mills Klinck Prezioso LLP Full time

**Finance Administrator and Facilities Coordinator**

Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting?

Our client, BMKP Law, is a boutique law firm located in downtown Toronto. The firm specializes in pension, benefits and executive compensation law, advising sponsors and administrators of some of the largest pension and benefits plans in the private, broader public and not-for-profit sectors in Canada.
- Managing the firm’s monthly client billing process (overseeing docket entry, generating monthly WIP lists, circulating and revising prebills, etc.)
- Performing monthly bank reconciliations, checking that receipts and payments are entered accurately
- Preparing and submitting government reporting requirements for HST and EHT, etc.
- Maintaining accurate financial records including accounts payable, accounts receivable, and general ledger
- Monitoring budgets and estimates, and monthly budget tracking charts
- Generating invoices for lawyer approval and resolving any related client matters in support of the client-responsible lawyers
- Managing e-billing functions, including initial set up, invoicing formatting, LEDES codes on dockets, budget tracking and status updates
- Recording wires/EFTs and maintaining records; monitoring bank accounts for inbound payments
- Monthly and year-end reporting; preparing required documents, liaising with external accounting advisors, and adjusting entries as required
- Liaising with banks and external vendors, and manage supplier agreements
- Maintaining finance policies and procedures in accordance with firm requirements
- Management of the physical office (including: maintaining inventory of supplies, the purchase and delivery of supplies, landlord liaison, etc.)
- Assist with workplace policies: compliance with ESA, health & safety, AODA, COVID, Disaster Recovery and Business Continuity Plan.
- **To be successful in this role, you will possess the following skills and qualifications**:_
- 3+ years of relevant bookkeeping/accounting experience ideally in a professional services firm setting (law firm, accounting firm, etc.)
- Comprehensive knowledge of accounting principles and practices
- Post secondary degree/diploma in Accounting/Bookkeeping would be an asset
- MS Word and PowerPoint experience at an intermediate level; more advanced Excel skills required for formulas and macros, pivot tables, formatting and retrieving data for charts
- Experience using Soluno (or PC Law) would be an asset
- Effective organization skills with keen attention to detail
- Analytical mindset with ability to resolve issues independently, escalating issues to your supervisor when appropriate
- Work independently and proactively to manage multiple deliverables and timelines.

**Salary**: $50,000.00-$80,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5H 3P5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Bookkeeping: 3 years (preferred)

Work Location: In person

We have other current jobs related to this field that you can find below

  • Finance & Facilities Coordinator

    2 weeks ago

    Toronto, Canada The Co-operative of Specialty Community Legal Clinics of Ontario Inc. Full time

    **About us** The Co-operative of Specialty Community Legal Clinics of Ontario is a non-profit co-operative of ten community legal organizations providing service across Ontario from downtown Toronto. The organizations are co-located in an office space on University Avenue. The Finance and Facilities Coordinator position provides services to the Co-operative...

  • Administrative Assistant, Facilities

    1 week ago

    Toronto, Canada University Health Network Full time

    **Job Posting: #915218** **Position: Administrative Assistant, Facilities** Department: Facilities Status: Contract Part-Time Site: The Michener Institute **Salary**: $24.40 - $27.46 per hour Hours: 17.5 Hours per week Length of Contract: 1 year The Michener Institute is Canada’s only post-secondary institution devoted exclusively to the applied health...

  • Administrative Assistant, Facilities

    3 weeks ago

    Toronto, Canada University Health Network Full time

    **Job Posting: # 917663** **Position: Administrative Assistant, Facilities** **Department**: Facilities **Status**: Contract Part-Time **Site**: The Michener Institute (Hybrid work model available) **Salary**: $24.40 - $27.46 per hour **Hours**: 17.5 Hours per week (2.5 days) **Length of Contract**: 1 year The Michener Institute is Canada’s only...

  • Finance and Administration Coordinator

    5 days ago

    Toronto, Canada Oceana, INC Full time

    Reports to: Senior Finance and Administration Analyst - Type: Temporary, 12 months - Location: Downtown Toronto, Hybrid - Expected Start Date: July 15, 2024- Summary- Oceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Facilities Coordinator

    7 days ago

    Toronto, Canada Workplace One Full time

    **About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...

  • Director/ Finance and Facilities

    2 weeks ago

    Old Toronto, Canada Torontojobs.Ca Recruitment Division Full time

    Our client in the public sector, located in Hamilton, is looking to fill a temporary Director, Finance & Facilities position! This is a hybrid position. ABOUT THE JOB: Budget Development and Monitoring In collaboration with the CFO and other Senior Team members, leads the planning, consolidation and coordination of the annual operating and capital...

  • Coordinator, Finance and Administration, Ijm Canada

    5 days ago

    Toronto, Ontario, Canada International Justice Mission Full time

    Who We AreInternational Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.We are a global community that cares for one...

  • Facilities Coordinator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/13/2023 **Req ID**: 29719 **Faculty/Division**: Faculty of Applied Science & Engineering **Department**: Dept of Electrical & Computer Eng **Campus**: St. George (Downtown Toronto) **Position Number**: 00041575 **Description**: **About us**: The Edward S. Rogers Sr. Department of Electrical & Computer Engineering is Canada’s top-ranked...

  • Vice President Finance and Administration

    3 weeks ago

    Toronto, Canada Toyota Industries Commercial Finance Full time

    **Who We Are**: Our vision at TIGCF is to be the most trusted and sought-after financing partner to the transportation, logistics and material handling eco-system. We do this by engaging diverse talent and passion of people who are committed to helping carry the load, contribute to society, and strive for continuous improvement. **Why Work At Toyota**: If...

  • Administrative Coordinator, Finance

    5 days ago

    Toronto, Ontario, Canada Sinai Health Full time

    Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care. Since 2015, we have provided excellent and compassionate care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research...

  • Finance and Administration Coordinator

    4 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Finance and Administration Coordinator

    4 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Finance and Administration Coordinator

    4 weeks ago

    Old Toronto, Canada Oceana, Inc. Full time

    Reports to: Senior Finance and Administration AnalystType: Temporary, 12 monthsLocation: Downtown Toronto, HybridExpected Start Date: July 15, 2024SummaryOceana Canada is an independent charity committed to rebuilding Canada’s oceans by winning science-based policy victories that increase biodiversity and abundance. We have successfully campaigned to end...

  • Facilities Administrator

    2 months ago

    Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...

  • Facilities Administrator

    2 weeks ago

    Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...

  • Vice President Finance and Administration

    5 days ago

    Toronto, Ontario, Canada Toyota Industries Commercial Finance Full time

    Who We Are: Our vision at TIGCF is to be the most trusted and sought-after financing partner to the transportation, logistics and material handling eco-system. We do this by engaging diverse talent and passion of people who are committed to helping carry the load, contribute to society, and strive for continuous improvement.Why Work At Toyota:If you are...

  • Coordinator, Finance and Administration, IJM Canada

    4 weeks ago

    Toronto, Canada International Justice Mission Full time

    Who We Are International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares...

  • Coordinator, Finance and Administration, IJM Canada

    3 weeks ago

    Toronto, Canada International Justice Mission Full time

    Who We Are International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable. We are a global community that cares...

  • Facilities Coordinator

    1 week ago

    Toronto, Canada Toronto Hydro Full time

    **WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all Capital Projects in Work Centres and Distribution Substations. The Coordinator will be the main point of contact for all Facilities Consultants and Contractors in order to ensure all engineering and construction activities stay on track as...