Finance Administrator and Facilities Coordinator

2 months ago

Toronto, Canada Brown Mills Klinck Prezioso LLP Full time

**Finance Administrator and Facilities Coordinator**

Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting?

Our client, BMKP Law, is a boutique law firm located in downtown Toronto. The firm specializes in pension, benefits and executive compensation law, advising sponsors and administrators of some of the largest pension and benefits plans in the private, broader public and not-for-profit sectors in Canada.
- Managing the firm’s monthly client billing process (overseeing docket entry, generating monthly WIP lists, circulating and revising prebills, etc.)
- Performing monthly bank reconciliations, checking that receipts and payments are entered accurately
- Preparing and submitting government reporting requirements for HST and EHT, etc.
- Maintaining accurate financial records including accounts payable, accounts receivable, and general ledger
- Monitoring budgets and estimates, and monthly budget tracking charts
- Generating invoices for lawyer approval and resolving any related client matters in support of the client-responsible lawyers
- Managing e-billing functions, including initial set up, invoicing formatting, LEDES codes on dockets, budget tracking and status updates
- Recording wires/EFTs and maintaining records; monitoring bank accounts for inbound payments
- Monthly and year-end reporting; preparing required documents, liaising with external accounting advisors, and adjusting entries as required
- Liaising with banks and external vendors, and manage supplier agreements
- Maintaining finance policies and procedures in accordance with firm requirements
- Management of the physical office (including: maintaining inventory of supplies, the purchase and delivery of supplies, landlord liaison, etc.)
- Assist with workplace policies: compliance with ESA, health & safety, AODA, COVID, Disaster Recovery and Business Continuity Plan.
- **To be successful in this role, you will possess the following skills and qualifications**:_
- 3+ years of relevant bookkeeping/accounting experience ideally in a professional services firm setting (law firm, accounting firm, etc.)
- Comprehensive knowledge of accounting principles and practices
- Post secondary degree/diploma in Accounting/Bookkeeping would be an asset
- MS Word and PowerPoint experience at an intermediate level; more advanced Excel skills required for formulas and macros, pivot tables, formatting and retrieving data for charts
- Experience using Soluno (or PC Law) would be an asset
- Effective organization skills with keen attention to detail
- Analytical mindset with ability to resolve issues independently, escalating issues to your supervisor when appropriate
- Work independently and proactively to manage multiple deliverables and timelines.

**Salary**: $50,000.00-$80,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5H 3P5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Bookkeeping: 3 years (preferred)

Work Location: In person

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