Administrative Assistant, Facilities

2 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting: # 917663**

**Position: Administrative Assistant, Facilities**
**Department**: Facilities
**Status**: Contract Part-Time
**Site**: The Michener Institute (Hybrid work model available)
**Salary**: $24.40 - $27.46 per hour
**Hours**: 17.5 Hours per week (2.5 days)
**Length of Contract**: 1 year

The Michener Institute is Canada’s only post-secondary institution devoted exclusively to the applied health sciences professions. In January 2016 the Michener Institute integrated with University Health Network and has become the Michener Institute of Education at UHN. Offering full-time, part-time and continuing education programs, The Michener Institute is committed to providing its students with Best Experience, Best Education. Through an innovative healthcare curriculum and an engaging learning environment, The Michener Institute prepares learners to become competent and highly skilled allied health professionals.

**Position Summary**

The _Facilities Administrative Assistant_, reporting to the Director of Facilities, is responsible for providing administrative support to the Facilities department. This includes, but not limited to, managing the financial and administrative duties, procedures, and processes of the Facilities department.

**Responsibilities**
- Provide administrative support to the director and departmental staff (i.e. schedule and organize team meetings, etc.)
- Provide administrative coordination within Facilities (i.e. DRC, Reception, Housekeeping, Events, etc.)
- Establish work priorities, maintain filing system, and coordinate office activities
- Support departmental quality assurance by conducting process gap analysis between team members and other departments
- Source, maintain, and purchase departmental supplies
- Manage vendor files and vendor and contractor correspondence
- Process and track purchase orders and invoices, obtain digital signatures
- Organize and maintain internal financial process to ensure effective maintenance of building and assets
- Update and maintain the Facilities web page on the internet and intranet
- Create, update, and maintain departmental forms and policies
- Other duties as assigned

**Qualifications**
- Undergraduate degree or equivalent and/or the completion of post graduate certificate in Business Administration, Administrative Assistant, and/or Finance required
- Minimum 3 years of related experience
- Strong planning and organizational skills
- Strong financial and administrative management skills
- Ability to manage multiple priorities and stakeholders
- Finance experiences an asset
- Excellent communications skills, interpersonal and professional presence necessary to interact with stakeholders
- Excellent computer skills (MS 365, MS Office, One Drive, Excel, Outlook, Acrobat Pro, web design)
- Excellent problem-solving skills; ability to use own initiative and exercise sound judgment, tact, diplomacy.
- Satisfactory Canadian Police Clearance document required upon hire.
- Vaccines (COVID-19) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code_

**Qualified applicants are invited to submit a detailed resume and cover letter.**

**Closing Date: Until Filled**

The Michener Institute is publicly funded by the Ministry of Health and is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

While we thank all applicants only those selected for an interview will be contacted.

  • Administrative Assistant, Facilities

    7 days ago

    Toronto, Canada University Health Network Full time

    **Job Posting: #915218** **Position: Administrative Assistant, Facilities** Department: Facilities Status: Contract Part-Time Site: The Michener Institute **Salary**: $24.40 - $27.46 per hour Hours: 17.5 Hours per week Length of Contract: 1 year The Michener Institute is Canada’s only post-secondary institution devoted exclusively to the applied health...

  • Facilities & Administrative Assistant

    2 weeks ago

    Toronto, Canada Aviso Wealth Full time

    **Aviso Wealth**: **The Opportunity**: We are looking for an Administrative & Facilities Assistant to join our Office Services Team. Your role will be required to regularly perform essential duties on behalf of the company from your assigned Aviso office. Your role is considered low flexibility, requiring you to work onsite 5 days per week at our office at...

  • Facilities Administrator

    2 weeks ago

    Toronto, Canada CAAT Pension Plan Full time

    We're on a mission to secure a better financial future for Canadians. Your meaningful contributions go beyond the workplace, touching lives and making a significant societal impact. Work that truly counts! **Why you will love being a CAATster**: **A Culture of Collaboration and Fun** We're a team that works, grows, and celebrates together. At CAAT, you...

  • Facilities Assistant

    2 weeks ago

    Toronto, Canada Toronto District School Board Full time

    No. CUPE C-23-0087UE POSTED: April 4, 2023 DEADLINE: 4:30 p.m. April 14, 2023 Posted: ______ Deadline: 4:30 p.m. _______ **Facilities Assistant** 1 - Permanent Position **Facility Services** **CUPE 4400 Unit C, Grade I (12 Month)** **$25.69 per hour **The Toronto District School Board adheres to equitable hiring, employment and promotion practices.** -...

  • Facilities Assistant

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: The Facilities Assistant will support the Facilities team with administrative tasks including work orders, service requests, and incident reports. This role will work closely with the management team to ensure all projects are on schedule and will assist with organizing and preparing rooms/spaces for events, speaking engagements,...

  • Facilities Administrator

    1 day ago

    Toronto, Ontario, Canada CAAT Pension Plan Full time

    We're on a mission to secure a better financial future for Canadians. Your meaningful contributions go beyond the workplace, touching lives and making a significant societal impact. Work that truly countsWhy you will love being a CAATster:A Culture of Collaboration and FunWe're a team that works, grows, and celebrates together. At CAAT, you belong to a...

  • Facilities and Properties Administrative Assistant

    10 hours ago

    Toronto, Canada Senior Persons Living Connected Full time

    Mission Statement:  Understand the aspirations of seniors and respond with innovative supports. Vision Statement:  Building inclusive communities where all seniors are connected to living their best possible life. What to expect when you join SPLC: Competitive Compensation and Benefits. Rewarding career that supports meaningful work in our...

  • Facilities and Properties Administrative Assistant

    2 days ago

    Toronto, Ontario, Canada Senior Persons Living Connected Full time

    Mission Statement: Understand the aspirations of seniors and respond with innovative supports. Vision Statement: Building inclusive communities where all seniors are connected to living their best possible life. What to expect when you join SPLC: Competitive Compensation and Benefits. Rewarding career that supports meaningful work in our communities. ...

  • Facilities Assistant

    1 day ago

    Toronto, Ontario, Canada Toronto District School Board Full time

    No.CUPE C UEPOSTED:April 4, 2023DEADLINE:4:30 p.m. April 14, 2023Posted: ______Deadline: 4:30 p.m. _______Facilities Assistant Permanent PositionFacility ServicesCUPE 4400 Unit C, Grade I (12 Month)**$25.69 per hourThe Toronto District School Board adheres to equitable hiring, employment and promotion practices. Reporting to an Administrative Team Leader,...

  • Facility Assistant

    2 days ago

    Toronto, Ontario, Canada Pharma Medica Research Inc. Full time

    Pharma Medica Research Inc. is a full-service contract research organization in need of a Facility Assistant to join our team The Facility Assistant is responsible for the maintenance of the clinic facility and maintain cleanliness in an orderly fashion. The Facility Assistant ensures that any cleaning requirements according to protocol and guidelines are...

  • Facilities Administrator

    2 months ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/10/2023 **Req ID**: 34913 **Faculty/Division**: Faculty of Arts & Science **Department**: ARTSC: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00055702 **Description**: **About us**: The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse...

  • Facilities Administrator

    2 months ago

    Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...

  • Facilities Administrator

    1 week ago

    Toronto, Canada Bouygues Energies and Services Canada Limited Full time

    At Bouygues Energies and Services we aim to foster work environments that are client focused, results-orientated and collaborative. Bouygues Energies & Services is a leading provider of Facility Management services to a range of clients across Canada and, through our parent company, globally. Our Canadian projects include the government, aviation industry,...

  • Senior Facility Administrator

    4 weeks ago

    Toronto, Canada WSP Canada Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    2 weeks ago

    Toronto, Canada WSP Canada Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office.This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    4 weeks ago

    Old Toronto, Canada WSP Global Inc. Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office. This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    4 weeks ago

    Old Toronto, Canada WSP Global Inc. Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office. This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    4 weeks ago

    Old Toronto, Canada WSP Global Inc. Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office. This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    2 weeks ago

    Old Toronto, Canada WSP Global Inc. Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office. This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...

  • Senior Facility Administrator

    2 weeks ago

    Old Toronto, Canada WSP Global Inc. Full time

    WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Senior Facilities Administrator for a temporary position 6-month position in our Toronto office. This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding...