Manager, Office

3 weeks ago

Toronto, Canada Shoppers Drug Mart Pharmaprix Full time

**All referred applicants must **first_ _**be submitted through Workday by a current Loblaw Colleague.**

**Location**:
243 Consumers Road, Toronto, Ontario, M2J 4W8

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we’re here for our friends, neighbours, family members and colleagues.

We succeed through collaboration and commitment and set a high bar for ourselves and those around us.

We’re looking for adaptable people who are thrilled to join us in our goal of helping Canadians Live Life Well®. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. We promote leaders at every level and support our people to follow their passion.

Office Manager (12 Month Contract)

**Overview**:
Incumbent is responsible for managing and running the day to day operation of the office while playing also play a leading role in the general wellbeing of your fellow colleagues. Management of daily activities will be guided by national office standards and will reflect Loblaw companies core values.

**Responsibilities**:

- Builds and maintains positive working relationships with colleagues, internal partners and customers to support an office that promotes the well being of our colleagues
- Establish and maintain effective internal and external communication channels to ensure the availability and dissemination (where appropriate) of relevant information.
- Be a key support for the Health & Safety committee
- Plan, organize and facilitate customer meetings to provide transparency and effective communication in the areas of issue management, event calendar and year-end planning, change controls, and SLA Reporting.
- Take on ad hoc assignments / projects as assigned by Director of Office Services
- Work with the National Office Maintenance Manager for building maintenance issues as outlined in the lease agreements
- Oversee the day porter and night janitorial service; coordinate with the janitorial company and building management to ensure our facilities are clean, neat, and tidy and kitchens are maintained and stocked to company standards.
- Oversee and manage the office supply ordering process with internal colleagues
- Event Management: in partnership with employees. Execute company-wide events hosted on within the offices where required.
- Oversee kitchen areas. Manage and oversee a process of stocking, taking inventory, and reordering food/ pantry items on a daily basis.
- Work with day porter to ensure kitchen areas are stocked and maintained throughout the day, refilling areas that are empty and wiping down counters.
- Ensure a safe working environment; assess working spaces and take corrective action to reduce any potential safety risks.
- Coordinate with the IT department to maintain AV and phone systems across the building
- Point person with the landlord Property Management Company on office requirements and permits.
- Maintain budgets and reconciling invoices/ process expenses for office management.
- Work to continuously streamline costs and expenses, recommend changes.
- Help manage and coordinate changes to the building as we renovate

**Qualifications**:

- Post secondary education in building sciences/facilities management or related business fields.
- Team player with excellent interpersonal and communication skills.
- Knowledge of computer systems (Microsoft Excel/ Word and SAP) with an aptitude to learn new programs.
- Understanding/Working Knowledge of all types of construction documentation; i.e. drawings, specifications, contracts, and even property lease agreements.
- Ability to plan and work independently.
- Detail oriented; strong analytical and organizational skills.
- Able to effectively direct the work of others.
- Travel is required between SDM offices; valid driver’s license is required.
- Work well under pressure in a challenging environment.
- 5-7 years’ building maintenance management experience or related business field.
- Architectural or engineering background that relates to property/facilities maintenance management in the industry is an asset.

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values - Care, Ownership, Respect and Excellence - guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits - these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

**Employment Type**:
Full time

**Type of Role**:
Temporary with Benefits (Fixed Term)

**Please Note**:

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