Executive Assistant

3 weeks ago

Regina, Canada Saskatchewan Government Insurance Full time

Do you value integrity and innovation? How about passion and caring? Great Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

Out-of-Scope

Business Unit/Location: - Legal

Multiple: This posting will also be used to recruit an Executive Assistant - VP position.

Work Location: In Office 100%

Job Scope- The incumbent performs as a working partner to the EVP to facilitate effective management practices, delivery and execution of corporate priorities and ensure sound and prudent management and direction of the company.- The EA regularly handles diverse matters requiring extensive knowledge of the corporation and the EVP’s area of responsibility with a divisional focus. There is an absolute requirement to maintain confidentiality.- Responsible for collaborating across EVP support team to collectively organize and ensure smooth operation of SGI’s Executive Office.- Workflow and specific duties are driven by the scope of work, individual priorities, and the support needs of the EVP.

Key Accountabilities

Note: This section is not intended to be an exhaustive list of duties and responsibilities - other duties and responsibilities may be assigned.

EVP Liaison and Support- Provides comprehensive confidential support to proactively assist and anticipate the needs of the EVP; makes decisions that contribute to the EVP’s productivity and effectiveness.- Develops a deep understanding of the EVP’s corporate responsibilities; shares information and awareness in a reciprocal manner to calibrate priorities, protect work time, and enhance the progress of activities and outcomes.- Employs tactical thinking, while assessing impacts, risks, and develops contingencies to initiate plans, anticipate priorities, identifies, and resolves issues and makes process improvements.- Oversees calendar management, task management, expense and travel management, and communication management.- Handles correspondence directed to the EVP through various sources; determines appropriate action, responds, or escalates matters for the EVP’s attention.-
- Plans, coordinates, and executes the logistics for EVP hosted meetings and events. Attends and participates in management, staff, and stakeholder meetings. May necessitate personal travel to provide on-site assistance.- Collaborates with EVP to performs delegated managerial work (e.g., expense reviews, delegated authorization of pre-approved signoffs, mapping out workflow deliverables and dependencies, scheduling meetings, onboarding staff and performance management cycles).- Coordinates with Communications department on content for speaking engagements and to arrange distribution of communications on EVP’s behalf.- Develops and maintains relationships with stakeholders using appropriate discretion, confidentiality, and respect for protocols.

Board Liaison and Support- Delivers executive assistance and administrative support to SGI directors.- Coordinates meeting and event logistics; delivers director hospitality to assist with execution of effective meetings.- As a key support for Board operations, performs board document routing and management to facilitate the review and approval workflows with all stakeholders; produces high-quality meeting packages to enable Board meeting deliberations.-
- Supports executive lead within their area of responsibility with Chair relations and meeting preparedness, including advisor and guest logistics.- Compiles and submits board member meeting dues and expense submissions for approval and payment.- Facilitates EVP expense audit process for Audit Chair review in accordance with its terms of reference.

Governance Administration- In conjunction with the EVP, coordinates contributor document submissions (decision requests, information, and decision items) for corporate decision-making deliberations (Board of Directors and Executive Leadership Team.)- Manages the deliverable tracking mechanisms, conducts regular follow-up, and reports on the status of commitments.- Assists contributors with document standardization, formatting and facilitates workflows.- Educates others about corporate templates, standards, timelines, and overall process requirements.- Supports EVP with content management of their team SharePoint site and champions corporate practices for document and records management.

Corporate Affairs- Communicates with contacts on matters pertaining to the Executive. Contacts are diverse and include government agencies, Crown entities, brokers, industry partners, the public and staff.- Cooperates with the Fair Practices Office and Corporate Safety on customer issues escalated to the Executive Office.- Aids Executive with the roll out, implementation, and administration of key initiatives, special assignments, and evolving programs.- Ensures execution of signoffs, approvals, and decision requests on behalf of the Executive.

Depa

  • Executive Assistant

    4 days ago

    Regina, Canada Harvard Developments Full time

    Harvard Developments Harvard Developments, a leading investment and property management firm with a national and international presence, is seeking an efficient and experienced Executive Assistant to support our senior executives. At Harvard Developments, we value individuals with superior verbal and written communication skills, the ability to manage...

  • Executive Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Hill and Levene Schools of Business is where responsible business comes to life through education and...

  • Executive Assistant

    1 month ago

    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: March 27, 2023 **Closing Date**: Open until filled **Profession**: Administrative & Support Services **Experience Level(s)**: Intermediate **Desired Employment Status**: Permanent **Job ID**: 1212 Position Summary The...

  • Executive Assistant

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Executive Assistant provides administrative support to the Dean and the Dean’s Office (Executive Leadership...

  • Executive Assistant

    1 month ago

    Regina, Canada Harvard Developments Full time

    At Harvard Developments, we recognize and celebrate our employees’ achievements and contributions. Harvard provides employees with a challenging work environment, innovative thinking and collaborative work. In this position you will be responsible for providing confidential executive assistant support and administering a variety of activities such as...

  • Executive Assistant

    4 weeks ago

    Regina, Canada The Co-operators Full time

    **Position Overview**: **Company**:CLIC **Number of Positions**: 1 **Language**: This role operates in English. **Work Model**:Hybrid **Alternate Title**: n/a **Additional Information**: The work location for this role is flexible to Burlington, Regina. **The Opportunity**: We are a leading Canadian financial services co-operative committed to being a...

  • Executive Administrative Assistant

    38 seconds ago

    Regina, Canada Thomas Circle of Care Full time

    **Thomas’ Circle of Care Inc. **is a non-profit organization that was incorporated in May 2012. The organization expanded very quickly thereafter in partnership with the Ministry of Social Services due to the high demand for child support services (age range 0 - 11 years) in southern Saskatchewan. Currently, it operates 16 homes, 15 in Regina and 1 in...

  • Executive Assistant

    1 month ago

    Regina, Canada Harvard Developments Full time

    Executive Assistant At Harvard Developments, we recognize and celebrate our employees’ achievements and contributions. Harvard provides employees with a challenging work environment, innovative thinking and collaborative work. In this position you will be responsible for providing confidential executive assistant support and administering a variety of...

  • Executive Assistant

    1 month ago

    Regina, Canada Degelman Industries Full time

    **Posted on**:Jul 17, 2023 **Closes on**:Jul 31, 2023 - 12:00 AM **Job contact**:Cathy Hatle 800 667 3545 **Location**:Regina SK **Description**: - Answer phones and receive visitors. - Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients and customers. - Plan and organize travel, including booking hotels and...

  • Administrative Assistant, Executive Operations

    4 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department UR International Unit UR International Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Manager of Executive Operations and supporting the UR...

  • Executive Assistant

    1 month ago

    Regina, Canada University of Regina Full time

    Faculty/Department University Secretariat Unit University Secretariat Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Reporting to the Chief Governance Officer, the **Executive Assistant (Chief Governance Officer and Board of Governors)** is...

  • Executive Assistant to The Vice-president

    3 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department President's Office Unit President's Office General Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary **Position Summary**: We are seeking a proactive and organized professional to provide, direct, and coordinate administrative...

  • Executive Administrator

    1 month ago

    Regina, Canada SaskTel Full time

    **POSITION OVERVIEW** Accountable for the effective, efficient, and confidential support to multiple Vice-Presidents. Accountabilities include teamwork between Executive Administrators, completion of special projects as assigned by the Executive, and organizing, coordinating and or delegating the administrative work in a timely, consistent, and professional...

  • Executive Administrative Assistant

    48 minutes ago

    Regina, Canada eHealth Saskatchewan Full time

    **Employment Type***: Permanent Full-time**Location(s)***: SK-Rgna-Regina**Salary Range***: $4,376 - $5,692 Monthly Monthly**Who is eHealth Saskatchewan?** We may be biased, but eHealth Saskatchewan is the place to be right now! As the result of a province wide consolidation of IT services in the health care sector, we have seen substantial growth in our...

  • Executive Assistant for Team of Financial Advisors

    4 days ago

    Regina, Canada H & A Financial Advisors Full time

    **H & A Financial Advisors seeks an exceptional and experienced Executive Assistant to join our Team.** You are a team player and are a self-motivated, disciplined, highly organized, and detailed individual skilled in communication and passionate about service. Drawing on previous years of experience in an administrative role, you will be responsible for...

  • Executive Assistant, President

    4 days ago

    Regina, Canada Saskatchewan Roughriders Full time

    If you want to be part of a Championship organization and enjoy providing a high level of administrative support in a busy environment, all while promoting a positive Club environment, then this may be the opportunity for you! We are looking for an organized, fun, driven, administrative support expert to be the right hand to our President & CEO. His success...

  • Executive Administrator to The Cfo

    1 month ago

    Regina, Canada Above Food Corp. Full time

    **Job Title: Executive Administrator to the CFO** **Location**: Regina, SK **Position Type**: Full-time **About Us**: Above Food Corp. is a Regina-based dynamic and innovative seed to plate plant-based food ingredient company dedicated to regenerative agriculture and sustainable food technologies that create a healthier world. We are seeking a highly...

  • Executive Chef

    20 hours ago

    Regina, Canada Trinity Manor at Westerra Full time

    The Executive Chef is a driven leader proficient at managing our culinary and dining departments. You will lead and manage your areas with efficiency and deliver an elevated dining experience to our residents, demonstrated by excellent service and quality menus, You will work closely with the Executive Director, with a robust focus on financials, and...

  • Executive Chef

    4 days ago

    Regina, Canada College Park Retirement Residence Full time

    College Park I Retirement Residence is currently hiring an **Executive Chef** to join our team. The Executive Chef will play a key role in defining high quality food and ensuring that it is delivered, with a hands-on approach where required, in a professional, safe and efficient manner, satisfying the needs of the residents and exceeding their...

  • Executive Assistant to The Vice-president

    6 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit VP Research Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary Are you ready to be the backbone of our Vice-President’s office, managing a dynamic array of responsibilities with finesse and...