Personal Assistant

5 months ago

Toronto, Canada Spoonwood Ecommerce Inc. Full time

EXPECTATIONS:

- **You’re available throughout the day** (We’ll have a weekly schedule where you arrive and leave at certain times. During these scheduled times, you have to be 100% available. Outside of these scheduled times, do your best to be available, but no hard feelings if there are unscheduled times where you can’t do x,y,z)
- **You’re always on time or early** (This applies to deadlines between us (i.e. set arrival and departure times) as well as appointments made with others (i.e. bringing my car to get detailed). Planning ahead will make this easy)
- **You’re extremely self sufficient** (If I have to constantly give you direction, help you out, answer questions, etc. that defeats the entire purpose of this role and instead adds more to my plate. Of course at the beginning I’ll show you what’s needed, help you out, etc. but that can’t continue long term)
- **You’re extremely organized** (Tying into the points above, you’ll have to be very organized in how you structure your days / weeks, etc. so that you’re always on time, know exactly what you’re doing and when, etc. Beyond this, you’ll eventually be managing my calendar, which also needs to be organized)
- **You can keep secrets / be trusted with sensitive info** (Eventually you’ll be arranging travel for me, appointments, meetings, etc. and some of that will involve knowing logins or dealing with “confidential” info. All of which will have to stay safe / confidential. Any breaks in this will result in immediately being let go)
- **You spend time learning how to be a better assistant** (You watch videos / read books on how to become a better assistant, you learn about and get better at the tasks we do, etc.)

To circle back on everything, here’s what I want from you:
At the beginning, I’ll have to show you the ropes in some areas, but overall I want you learning a majority of things on your own.

As time goes by, you’re going to become an extension of myself - doing the things that distract me from my high level work in the exact same way I’d do them myself.

In order to do so, you’ll have to be constantly improving at your main role of being an assistant, but also at the tasks you do within being an assistant (hiring, travel planning, etc.)

- — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —

As I went over above, we’ll have a weekly schedule with blocks where you’re 100% available. To do so, we’ll have to talk these over before finalizing, but here’s what I’m thinking:
Monday to Friday:
**Arrive at 11 AM**

**11 AM - 12 PM ->** Put clothes in the washer, clean dishes, take trash out, etc.

You then start working on any of the following, in order:

- Do any house stuff you have for the day
- Do any admin work you have for the day
- Learn how to become a better assistant / how to do specific tasks within our work together

**12 - 2 PM ->** Put clothes in dryer, finish up any house stuff, leave and work on whatever

I’ll be honest here - this part of the assistant role is a bit “weird” for me, but while you’re here talk to me as mínimally as possible and once you’ve put clothes in the dryer / finished up all other house tasks, you’ll have to leave my place. The reason for this is because you’ll be here while I’m working and I need 110% focus without any distractions. As “cold” as it seems, it’s just the only way this will work out.

Anyway, while you’re gone work on the following, in order:

- Any errands you have
- Any admin work you have for the day
- Learning how to become a better assistant / how to do specific tasks within our work together

**2 - 2:30 PM -> **Fold clothes and leave

What I’ve outlined above is a day where you have short errands (or no errands) to run. If you have longer errands to run (say getting the oil changed on one of my cars), you’ll come back once you’re done, which may be as late as 4 PM.

Once you’re back, do the same thing outlined in “2 - 2:30 PM” and then leave. The latest you’ll be leaving is 6 PM.

**Leave by 6 PM**

As mentioned a couple times, you have to be 100% available during 11 AM - 2:30 PM (and onwards if required that day, up until 6 PM latest) from Monday - Friday. These will be referred to as your scheduled hours.

During your unscheduled hours (anything outside of the window mentioned above), it’s ideal that you’re available, but if there are times you’re not, I understand.

As for pay, it’ll be hourly at $25/hour for scheduled (11 AM - 2:30 PM, as well as any extensions up till 6 PM).

Unscheduled hours will be paid at $30/hour.

For both unscheduled hours and scheduled hours that go past 2:30 PM, you’ll be responsible for keeping track and letting me know how many you’ve worked on both the 1st and 15th of each month (pay days).

With complete transparency, this role will start out with most days being within the sched

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