Clerk, Payroll Administration

2 weeks ago

Toronto, Canada Toronto Transit Commission Full time

**JOB INFORMATION**

**Requisition ID**: 7466
**Number of Vacancies**: 1
**Department**: Project Management Office (20000008) - Systems & Data Governance (30000568)
**Salary Information**: $55,528.20 - $69,451.20
**Pay Scale Group**: 05SA (CAN/S/H/05SA)
**Employment Type**: Regular
**Weekly Hours**: 35,
**Off Days**: Saturday and Sunday
**Shift**: Day
**Posted On**: April 19, 2023
**Last Day to Apply**: April 25, 2023
**Reports to**:Time Management Systems Specialist

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

**General Accountability**:

- Reporting to the Time Management Systems Specialist, this position is responsible for analyzing and processing the payrolls electronically for all Engineering Construction & Expansion (EC&E)) employees in an accurate and timely manner and maintaining employee-related records and files. The incumbent also produces weekly, monthly and yearly predefined labour reports. Ensures consultant hours are submitted and oblige to the regular hours and OT rules as defined in each contract and generate reports for consultant approved hours.**Key Job Functions**:

- Prepares and analyzing weekly time records used for inputting to Finance Department’s mainframe staff attendance reporting system (OARS), ensuring appropriate hours and codes are entered; with the ability to adapt to new reporting systems that will be implemented
- Ensures payroll entries are accurate for the timely payment of salaries, overtime, meal allowance and mileage claims to E&C employees;
- Verifies weekly payroll information to ensure hours are recorded in compliance with Commission policies;
- Ensures that the distribution of weekly hours is accurate and complete;
- Maintains vacation entitlement, lieu time records, and OT reports and providing employees with their personal vacation records;
- Monitors vacation, floater and accrued lieu time to ensure accuracy of input and to ensure entitlements are not exceeded; liaising with staff and their supervisors to resolve discrepancies;
- Queries attendance information to resolve discrepancies, preparing adjustment forms as necessary and reporting on information as requested;
- Liaises and ensuring compliance with Human Resources Department and Payroll and Benefit Accounting, Finance Department;
- Monitors receipt of hard copy approvals for lieu time and overtime, and keeping records
- Enters and submits timesheets for staff working at remote sites
- Produces and executes predefined labour reports by projects and organizational structure and financial payroll distributions
- Ensures the eTimeMachine labour/cost reporting system is available for use for timesheet submission and reporting by Group staff;
- Prepares and balances staff bi-weekly labour distribution summaries for Payroll & Benefit Accounting, Finance Department; investigating and correcting missing data entries if required;
- Monitors labour input to the eTimeMachine system to ensure completeness and accuracy of hours and charged accounts, and to ensure adherence to policies; liaising with staff and their supervisors to resolve discrepancies;
- Receives timesheets for consultant work (electronically) and responding to inquiries about the inputted detail; ensure that the regular and OT hours submitted follow the rules as defined in their contract
- Issuing various spreadsheet reports, i.e. absence and overtime;
- Processing year end vacation entitlements and reconciling with Finance Department records, ensuring all carryover or borrowed vacation have documented approvals.
- Providing assistance and information to management and staff in matters relating to pay policies and employee attendance records;
- Maintains confidentiality regarding access to employee information
- Prepares and analysis pay adjustments to ensure accuracy, timeliness and proper authorization to correct payroll discrepancies; reconciling adjustments against previously printed reports and records;
- Provides assistance and information to management and staff in matters relating to pay policies and employee attendance records;
- Responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (if applicable and within their area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a service-provider and an employer.

**Skills**:
- Maintain documentation and historical reco

  • Payroll Administrator

    2 days ago

    Toronto, Canada Legislative Assembly of Ontario Full time

    Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament. Together, we provide non-partisan administrative and procedural services to all MPPs,...

  • Payroll Clerk with Quebec Experience

    17 hours ago

    Toronto, Canada Alliance Group & Staffing Full time

    **Job description** We are hiring **Payroll Clerk **for one of our clients in **Toronto. **Our client is specific in an excellent selection of craft and quilting fabrics, specialty notions and accessories. - Process company payroll bi-weekly using the company's in-house payroll program - Process time sheets by entering hours into the system - Process rates...

  • Full-Time Payroll

    Found in: Jooble CA O C2 - 4 hours ago

    Toronto, ON, Canada Midland Transport Full time

    LINEHAUL PAYROLL/ ADMIN CLERK Midland Transport Limited has become a leader in the transportation industry by providing superior quality service to our customers. Our services include LTL, T/L, Courier Services, and Third Party Logistics/ Brokerage which provide the convenience of one-stop shipping. Midland Transport is currently seeking a full-time ...

  • Litigation Assistant

    Found in: Talent CA C2 - 2 weeks ago

    Toronto, Canada Marks & Clerk Full time

    We are looking to add additional, motivated talent to join our dynamic litigation team to provide key support to our professionals and law clerks focusing on IP Litigation, and in particular assist our Co-Head of Litigation. This position offers a unique opportunity for learning, autonomy, and development in IP Litigation. RESPONSIBILITIES: Managing...

  • Payroll Administrator

    2 days ago

    Toronto, Canada CareRx Corporation Full time

    About CareRx CareRx is Canada's leading provider of pharmacy services to seniors communities. We serve over 92,000 residents in over 1,500 seniors and other congregate care communities (long-term care homes, retirement homes, assisted living facilities, and group homes). We are a national organization with a large network of pharmacy fulfillment centres...

  • Payroll Administrator

    1 week ago

    Toronto, Canada Nuclear Waste Management Organization (NWMO) Full time

    **Location** Toronto **Employment Category** Regular Full-Time **Department** Human Resources & Labour Relations **Closing Date** 02/08/2023 **Job Reference** 10250 The Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada's used nuclear fuel inside a deep geological...

  • Payroll Administrator

    4 days ago

    Toronto, Canada Shared Common Resources Full time

    **RESPONSIBILITIES** The person in this role will be responsible for the payroll and administrative duties of multiple businesses, each employing approximately 100 employees, from an office in Liberty Village. - **Payroll**: Process high volume payroll, issue T4's and ROE's, reconcile pay discrepancies, expense reimbursements, vacation tracking, manage...

  • Payroll Administrator

    Found in: Talent CA C2 - 1 week ago

    Toronto, Canada Neighbourly Pharmacy Full time

    Payroll Administrator Toronto, ON, Canada Req #291 Monday, March 4, 2024 Neighbourly Pharmacy Inc. is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator. About Us: Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations,...

  • Payroll Clerk

    17 hours ago

    Toronto, Canada Dr. Laura-Lee Goldenberg Dentistry Professional Corporation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years **Work setting**: - General office **Tasks**: - Store, update and retrieve financial data - Perform clerical duties, such as maintain filing systems - Prepare and balance period-end reports and...

  • Payroll Administrator

    2 weeks ago

    Old Toronto, Canada Neighbourly Pharmacy Inc. Full time

    Neighbourly Pharmacy Inc. is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator. About Us: Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations, reinforcing the Company's reputation as the industry's acquirer of choice. You will...

  • Payroll Administrator

    Found in: Jooble CA O C2 - 1 week ago

    Toronto, ON, Canada Neighbourly Pharmacy Inc. Full time

    Neighbourly Pharmacy Inc. is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator. About Us: Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations, reinforcing the Company's reputation as the industry's acquirer of choice. You...

  • Payroll Administrator

    1 week ago

    Old Toronto, Canada Neighbourly Pharmacy Inc. Full time

    Neighbourly Pharmacy Inc. is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator. About Us: Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations, reinforcing the Company's reputation as the industry's acquirer of choice. You will...

  • Payroll Administrator

    1 week ago

    Old Toronto, Canada Neighbourly Pharmacy Inc. Full time

    Neighbourly Pharmacy Inc. is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly motivated Payroll administrator. About Us: Since 2015, Neighbourly has expanded its diversified national footprint to include 284+ locations, reinforcing the Company's reputation as the industry's acquirer of choice. You will...

  • Payroll Administrator

    2 days ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: The Payroll Administrator will support the day to day activities of the payroll department and ensure that payroll processes and procedures are efficient and conducted in accordance with relevant policies, laws, and regulations. Duties & Responsibilities: - Prepare and process Canadian and U.S. payrolls- Calculate and process pay adjustments,...

  • Payroll Administrator

    17 hours ago

    Toronto, Canada Affirm Canada Holdings Ltd. Full time

    Education: No degree, certificate or diploma - Experience: 5 years or more **Work site environment**: - United States - Canada **Tasks**: - Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans - Prepare and balance period-end reports...

  • Administrative & Payroll Assistant

    3 days ago

    Toronto, Canada SGGG Fund Services Full time

    **Summary**: SGGG Fund Services Inc. is hiring an Administrative & Payroll Assistant to support our Office Manager on the Administration Team. This entry-level role involves providing office administration and support for client invoicing, accounts payable, payroll, and other administrative duties. Strong communication skills are required as the role...

  • payroll clerk

    Found in: Talent CA 2 C2 - 1 week ago

    Toronto, Canada Dr. Laura-Lee Goldenberg Dentistry Professional Corporation Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: 1 year to less than 2 yearsWork settingGeneral officeTasksStore, update and retrieve financial dataPerform clerical duties, such as maintain filing systemsPrepare and balance period-end reports and reconcile issued payrolls to...

  • Payroll and Benefits Administrator

    17 hours ago

    Toronto, Canada TREBAS INSTITUTE Full time

    **Job Title**:Payroll & Benefits Administrator **Location**:Toronto Campus **Job Type**: Full-time, Permanent **Job Summary** Fleming College Toronto is a public college-private partnership between Fleming College (FC) and Trebas Institute, with academic delivery and student support services managed by Global University Systems (GUS) Canada. Fleming...

  • HR and Payroll Administrator

    Found in: Talent CA C2 - 19 hours ago

    Toronto, Canada Azelis Full time

    Description : We are looking for a skilled HR and Payroll Administrator with experience in both human resources and payroll functions. The ideal candidate will be fluent in both English and French, with strong organizational skills and attention to detail. This role will play a crucial part in supporting our HR and payroll operations for Azelis...

  • Payroll Administrator

    2 weeks ago

    Toronto, Canada Classic Fire + Life Safety Full time

    Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining...