Administrative & Payroll Assistant

2 weeks ago

Toronto, Canada SGGG Fund Services Full time

**Summary**:
SGGG Fund Services Inc. is hiring an Administrative & Payroll Assistant to support our Office Manager on the Administration Team. This entry-level role involves providing office administration and support for client invoicing, accounts payable, payroll, and other administrative duties. Strong communication skills are required as the role involves interaction between clients, internal stakeholders including management and executives, and external stakeholders including vendors and strategic partners.

**Accountabilities**:

- Prepare and send client invoices
- Accounts payable: Pay vendors and set up bill payments
- Manage employee expenses using Expensify
- Input invoicing data into QuickBooks
- Office administration (Ordering supplies, organizing events, etc.)
- Coordinate couriers/deliveries/shipments, etc
- Respond to and resolve client and internal stakeholder inquiries
- Assist with payroll when required
- Any other reasonable duties as required by management/leadership

**Qualifications**:

- Completed post-secondary education in any field / level **plus**:

- One year of professional experience in billing, accounts payable, payroll; **or**
- Equivalent transferrable work experience
- Experience with QuickBooks is a strong advantage
- Experience with an expense management system is an advantage
- ADP or other payroll experience is an advantage
- Intermediate to advanced Excel skills (example: sum columns, basic formulae, sorting, etc.)
- Clear and fluent communication skills (written, verbal) are essential for this role
- Proactive nature with strong time management skills and strong attention to detail
- Willingness to learn with a positive, solution-oriented attitude

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