Administrative Officer

2 weeks ago


Quebec City, Canada Cégep Champlain St. Lawrence Full time

**Offre d’emploi**

**Titre du poste **:Attaché.e d’administration du Bureau de la direction du Collège

**Catégorie **:Professionnelle

**Numéro d’affichage **:LAW-P23-24-2844

**Lieu de travail **:Québec (Sainte-Foy)

**Service **:Secteur du Directeur du Collège Constituant et Directeur des études

**Supérieur immédiat **:Edward Berryman, Directeur du Collège Constituant et Directeur des études

**Statut **:Permanent - Temps plein

**Échelle salariale **:Entre 47 886$ et 79 426$ annuellement

**Période d’affichage **:Du 2023-05-02 au 2023-05-16 (23:59)

**Entrée en fonction prévue **:Dès que possible

**Horaire de travail **:Lundi au vendredi, 35 heures par semaine

**DESCRIPTION**

Tu es à la recherche d’un environnement de travail **unique** et **enrichissant**?

Ne regarde pas plus loin, le Cégep St. Lawrence a un poste pour **toi**

Le Cegep Champlain St. Lawrence requiert les services d’un.e ATTACHÉ.E D’ADMINISTRATION, pour un poste permanent à temps plein.

Le(la) titulaire assistera le Directeur du Collège constituant et Directeur des études dans tous les aspects de la gestion du campus.

**RESPONSABILITÉS PRINCIPALES**

Dans ce rôle, outre les tâches administratives nécessaires au bon fonctionnement de la direction du campus, le(la) titulaire aura notamment la responsabilité des champs d’activité suivants:

- Participer à l’élaboration du plan de travail de la direction du Collège;
- Participer à l’élaboration de procédures;
- Participer à des comités de travail;
- Coordonner des comités de travail;
- Assurer le suivi budgétaire du bureau de la direction;
- Assurer le respect des procédures au sein des instances de gouvernance locale;
- Veiller à la préparation, collecte, et conservation de l’information permettant au Collège d’assurer ses redditions de compte;
- Collaborer avec le service des communications pour afin d’assurer une circulation adéquate de l’information auprès des employés, des étudiants et des partenaires externes;
- Préparer, colliger et vérifier des données et des informations, produire des textes ou des tableaux utiles

à la prise de décision;
790 avenue Nérée-Tremblay, Québec (QC), G1V 4K2 slc.qc.ca
- Rédiger des notes de service, des lettres, des rapports et d’autres correspondances tels que des communiqués de presse et des publications sur les médias sociaux;
- Mettre à jour des informations sur le site web du Collège;
- Recueillir, rechercher et traiter des données ou de l’information en vue de proposer des actions et des solutions, ou d’exécuter ou de les mettre en œuvre;
- Tenir à jour, faire des analyses, et voir aux opérations administratives liées au budget de la direction en collaboration avec la coordonnatrice aux services administratifs;
- Compiler des statistiques et compléter des rapports favorisant la prise de décision ou tel que demandés par le Directeur du Collège Constituant et Directeur des Études;
- Tenir à jour le calendrier du Directeur du Collège Constituant et Directeur des Études, fixer et confirmer les rendez-vous et les réunions de la direction;
- Préparer les comptes de dépenses mensuels;
- Préparer et confirmer l’ordre du jour, envoyer l’avis de convocation pour les réunions administratives et voir à la logistique. Préparer les projets de résolutions, rédiger le compte-rendu ou le procès-verbal des réunions pour le Conseil d’Administration local ou pour la Commission des Études;
- Coordonner la diffusion de l’information avec les cadres du Collège, des organismes externes, des comités, commission ou conseils, au nom de la direction;
- Agir en tant que Secrétaire du Conseil de Direction et de la Commission des Études du Collège: préparer l'ordre du jour, la documentation des réunions et rédiger les procès-verbaux des réunions.
- Communiquer avec des personnes de l’interne ou de l’externe pour rechercher de l’information ou communiquer des décisions prises par le Directeur du Collège Constituant et Directeur des Études;
- Collaborer à l’organisation d’événements et d’activités promotionnelles pour le campus;
- Répondre aux demandes de renseignements par téléphone, par courriel et en personne;
- Effectuer toutes autres tâches requises pour supporter le Directeur du Collège Constituant et Directeur des Études.

**QUALIFICATIONS**

**C’est quoi qu’on recherche pour ce poste?**
- Grand souci du détail ;
- Savoir faire preuve de confidentialité ;
- Faire preuve de sens politique ;
- Excellentes habiletés en communication ;
- Aptitude à établir des relations interpersonnelles et à travailler en équipe ;
- Sens de l’initiative ;
- Capacité à mener et coordonner des projets;
- Grandes capacités en communication en français et en anglais, à l’oral et à l’écrit ;
- Maîtrise de l’usage de la suite Microsoft Office ;
- Capacité à travailler avec des plateformes en ligne;
- C



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