Administrative Assistant

5 months ago

Quebec City, Canada Le Verger, Centre communautaire en santé mentale Full time

Work Term: Temporary
- Work Language: French
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- Public administration
- Accounting and finance
- Accounting and business/management
- Administrative assistant and secretarial science, general
- Executive assistant/executive secretary
- Business/office automation/technology/data entry
- Human resources management/personnel administration, general
- or equivalent experience
**Work setting**:

- Community and social services
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Train, direct and motivate staff
- Supervise office and volunteer staff
- Respond to employee questions and complaints
- Recruit and hire staff
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Perform basic bookkeeping tasks
- Manage contracts
- Maintain and manage digital database
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Perform data entry
- Oversee payroll administration
- Advise senior management
**Supervision**:

- 5-10 people
**Computer and technology knowledge**:

- Google Docs
- Electronic scheduler
- Database software
- Accounting software
- MS Office
- Quick Books
- Electronic mail
- Social Media
**Technical terminology**:

- Financial
**Area of work experience**:

- Occupational health and safety
- Human resources
**Area of specialization**:

- Reports and records
- Statistics
- Invoices
- Charts, tables, graphs and diagrams
- Accounting
- Project management
- Payroll services
**Work conditions and physical capabilities**:

- Tight deadlines
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Adaptability
- Quick learner
- Time management
**Screening questions**:

- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
**Long term benefits**:

- Group insurance benefits
**Other benefits**:

- Free parking available
- Learning/training paid by employer
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available

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