Executive Assistant To a Senior Vice President

4 weeks ago

Quebec, Canada iA Groupe financier iA Financial Group Full time

A great and challenging career opportunity is now open to you within one of Canada's largest financial groups The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.

Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? If you recognize yourself in this profile, come join a dynamic, professional, and results-oriented team

Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:

  • Manage incoming and outgoing communications.
  • Manage the agenda and coordinate the overall activities of the Senior Vice President.
  • Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
  • Organize meetings and events, both from a logistical and technical point of view.
  • Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
  • Plan business trips.
  • Organize and ensure the filing of digital documents and produce various reports.
  • Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
  • Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
  • Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
  • Work closely with the other assistants to coordinate certain tasks and manage certain common files.

Desired profile:

  • Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
  • Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
  • Excellent interpersonal, collaboration, and communication skills.
  • Strong organizational skills that reflect the ability to carry out and prioritize several tasks in a harmonious manner with excellent attention to detail.
  • Structure, organization, and ability to deal with very tight deadlines and multiple conflicting priorities.
  • Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada. This includes phone calls and emails. You’ll create presentations and documents in both languages.
  • Be extremely organized, proactive, and thorough, and be able to anticipate needs/challenges and respond accordingly even in situations of ambiguity.
  • Team player and ingenuity with the ability to be extremely effective independently.
  • Proven ability to adapt to a variety of competing demands and demonstrate the highest level of customer service and response.
  • Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
  • Forward-looking thinking and ability to seize opportunities and propose solutions.
  • Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.

Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits

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