Administrative Assistant

2 weeks ago

Oshawa, Canada Ontario Tech University Full time

**Administrative Assistant**

**Tracking Code: req757**

**Faculty/Department**: Faculty of Engineering and Applied Science

**Number of Positions**:2

**Appointment Type**: Full-Time Continuing

**Hours of Work**: 35 hours per week

**Salary Range**:Level 6 - Starting Salary, Step 1 $50,054

**Posting Date**:July 31, 2023

**Closing Date**: August 7, 2023

**Job Summary**:
The Administrative Assistant, under the direction of the Department Chair, provides high-level administrative support to an academic department within the Faculty of Engineering and Applied Science.

**Nature of work**:
Reporting to the Director of Planning and Operations (DPO), the Administrative Assistant works closely with the DPO and the Department Chair providing direct administrative support to the Dept Chair, faculty and members of an academic department within the Faculty of Engineering and Applied Science (FEAS).

**Responsibilities/accountabilities**:

- Provide front-line contact for the department and all undergraduate departmental matters
- Serve as Secretary to Department Council(s)/Meetings and provide administrative support for all major departmental committees, such as the Undergraduate Curriculum Committees, CEAB Committees, Departmental Hiring Committees, and Industrial Advisory Committee
- Support the Department Chair, Chair of the TA committee and other Committee members on the collection of course instructor and TA surveys in TA/course preferences, and the administrative processing of assignments for TA ships, including generating TA contracts and communicating with TAs on all related matters.
- Coordinate with the Department Chair and the Director of Planning and Operations on the administration of Limited Term Faculty Member (LTFM) contracts for the department including the posting of these positions on the university website and the creation of the LTFM in the Employee Personnel Action Form (EPAF) Banner system
- Coordinate and support the creation of all departmental research contracts including Post Doctoral Fellows, Research Associates, Research Assistants and Research Technicians contracts, and the completion of these contracts in the Employee Personnel Action Form (EPAF) Banner system.
- Provide support in the processing of all documents requiring Department Chair sign-off and approval including final grade re-appraisals, elective approval forms, academic considerations, letter of permissions, course assessment/substitutions and others as required.
- Provide administrative support to faculty members including: drop box requests; posting class and office hours, cancellation notices; and ad hoc faculty member requests.
- Review student capstone expense claims to ensure all supporting documentation is included for submission to the Dean’s Office for full expense review.
- Collect midterm and final exam requirements for submission to Dean’s Office.
- Other duties as assigned by the Department Chair in support of the Department and Faculty.

**Required Skills**:

- ** **Post-secondary education or equivalent combination of education and/or experience.
- A minimum of one to three years of successful experience in a client services role.
- Administrative experience in an academic environment, including knowledge of university policies and procedures would be considered an asset.
- Demonstrated ability to exercise a high degree of professionalism, good judgment, initiative, tact, and discretion.
- Attention to detail, confidentiality and the ability to manage high volume and multiple demands.
- Excellent communication and interpersonal skills with a demonstrated ability to handle faculty, staff and students with tact and diplomacy.
- Intermediate in MS Word, Excel and PowerPoint.

**Required Education**:

- Completion of post-secondary education of 2 academic years or equivalent combination of education and experience.
- Verification of Academic credentials may be required

**Required Experience**:

- A minimum of one and including three years of experience, preferably in an academic environment.

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Oshawa, ON** Today is the day to boost your career! Pinchin is seeking a Administrative Assistant to join our team in our Oshawa office. The Administrative Assistant will assist with general office duties and with the tracking coordinating of projects for our Insurance Services Team. This is a fast-paced position requiring a...

  • Administrative Assistant

    1 month ago

    Oshawa, Canada Ontario Tech University Full time

    **Administrative Assistant** **Tracking Code: req1051** **Faculty/Department**: Continuous Learning **Number of Positions**:1 **Appointment Type**: Full-Time Continuing **Hours of Work**: 35 hours per week **Salary Range**:Level 5 - Starting Salary, Step 1 $46,196 **Posting Date**:March 20, 2024 **Closing Date**: March 27, 2024 **Job Summary**: The...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Stoneridge Property Management Full time

    **Start Date**:ASAP** **Area of Work: Durham Region (Whitby, Oshawa, Bowmanville) and surrounding areas (Own vehicle and license, NOT OPTIONAL). There may be some travel to Lindsay, Port Hope, Peterborough on very rare occasions.** The Administrative Assistant will be responsible for providing ongoing support to the Property Management team while...

  • Administrative Assistant

    1 month ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant Ii

    4 weeks ago

    Oshawa, Canada Lakeridge Health Full time

    LAKERIDGE HEALTH Position: Administrative Assistant II Program: Quality, Risk, and Person-Centred Care and Infection Prevention and Control Location: Lakeridge Health Oshawa Status: Temporary Full Time - 12 months **Salary**: $27.367 - $32.006 per hour UNEX: 2300000534 This vacancy is open to all qualified applicants commencing February 23, 2023 and...

  • Administrative Assistant

    5 days ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Receptionist/administrative Assistant

    5 days ago

    Oshawa, Canada Billyard Insurance Group - Oshawa Full time

    **Administrative Assistant/Receptionist** Billyard Insurance Group (BIG) is a leading force in the insurance industry, committed to attracting the best insurance professionals and equipping them with cutting-edge technology, tools, and unwavering support to thrive in today's dynamic insurance landscape. With a strong presence and continuous growth, we boast...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Office Administrative Assistant

    1 month ago

    Oshawa, Canada Eagen Insurance Full time

    We are expanding and looking to add a Office Administrative Assistant to our team. **Responsibilities**: - Provide excellent customer service to patients and visitors - Schedule appointments and maintain the office calendar - Greet patients and check them in upon arrival - Assist with data entry and maintaining patient records - Handle billing and...

  • Administrative Assistant Ii

    5 days ago

    Oshawa, Canada Lakeridge Health Full time

    **Non-Union** Non-Union Administrative Assistant II Surgical Program Regular Full Time Lakeridge Health Oshawa (Primary) - Role requires some travel between Lakeridge Health sites including Ajax-Pickering. **Salary**: $28.188 - $32.966 per hour UNEX- 2300000887 DUTIES AND RESPONSIBILITIES: Reporting to the Director of the Surgical Program, you will...

  • Casual Administrative Assistant

    1 week ago

    Oshawa, Canada Durham College Full time

    Part-time Support Oshawa • ID: SP24-13 • Part-Time ABOUT DURHAM COLLEGE: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the...

  • Real Estate Administrative Assistant

    5 days ago

    Oshawa, Canada Keller William Energy Real Estate Brokerage Full time

    KW Energy Real Estate Top producing team focusing on the Durham region, a work environment that is nurturing and works on personal growth and challenges **We have an opening for a Real Estate Administrative Assistant. This is a permanent full time position.** Looking for a team player who wants an opportunity of becoming part of a growing and thriving real...

  • Administrative Sales Assistant

    7 days ago

    Oshawa, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Administrator/ Physiotherapy Assistant

    4 weeks ago

    Oshawa, Canada Swift Care Wellness Centre Full time

    **SWIFT CARE WELLNESS CENTRE** is looking for an Administrator for a Rehab clinic. **Responsibilities and Duties** - Deliver an exceptional experience to all patients as you greet them either in person or over the phone - Handle various administrative responsibilities for the front desk - Organization and co-ordination of office operations, procedures and...

  • Administrative Assistant

    4 weeks ago

    Oshawa, Canada Moda at Home Enterprises Ltd. Full time

    Moda at Home Enterprises is looking for an Administrative Assistant / Data Entry Associate to provide administrative support for the office and act as reception for our small office team. This is an opportunity for someone to grow and progress within Moda. As the Administrative Assistant / Data Entry Associate you will enter and process orders, assist with...

  • Administrative Assistant, Faculty of Business

    7 days ago

    Oshawa, Canada Durham College Full time

    **About Durham College**: Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of...

  • Administrative Assistant

    1 week ago

    Oshawa, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Administrative Assistant

    7 days ago

    Oshawa, Canada LZ Bookkeeping Full time

    **Job Type**: Part-time Part-time hours: 5-10 per week **Salary**: $16.00-$18.00 per hour Flexible Language Requirement: - French not required Schedule: - Monday to Friday Ability to commute/relocate: - Oshawa, ON: reliably commute or plan to relocate before starting work (required) **Education**: - Secondary School (preferred) **Experience**: -...

  • Administrative Assistant

    1 month ago

    Oshawa, Canada Aviation Unlimited Maintenance Ltd. Full time

    The general scope of work includes but not limited to:_ - Sourcing of parts and required materials. - Invoicing. - Administering warranty claims with vendors. - Data entry. - Handle incoming calls. - Execute basic computer functions, such as using the Internet, and Microsoft Office. - We look forward to meeting you._ **Job Types**: Permanent,...