Business Officer

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:01/30/2023
**Req ID**: 29476
**Faculty/Division**: Faculty of Arts & Science
**Department**: Institute of Islamic Studies
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00053431

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Institute of Islamic Studies at the University of Toronto (IIS) incubates advanced research projects in the study of Islam and Muslims. A collaborative researchspace, the IIS brings together researchers from across disciplines, regional interests, and historical periods. Engaging research leaders, artists, public policy institutes, and community
organizations, the IIS is an intellectual crossroad where people and ideas meet, develop, and transform.

**Your opportunity**:
Reporting to the Institute's Director, the Business Officer is responsible for overseeing the Institute's business and financial administration, including budgeting and payroll management of operational, restricted and trust accounts, and endowment annual income disbursements, as well as research grant accounts held in multiple units across the University. The position will also be responsiblefor purchasing and procurement activities, research grant administration as well as administering IIS facilities and equipment and personnel access and usage of facilities.

**Your responsibilities will include**:

- Forecasting, planning and monitoring multiple complex budgets
- Planning and overseeing short and long range activities that support financial administration
- Administering accounts for restricted funds
- Preparing reports on restricted, trust, and endowment accounts for purposes of accountability and review by third party auditors.
- Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
- Developing and issuing request for proposals and other tendering documents
- Developing and maintaining procedures for the use of space and equipment
- Directing a small group in a limited area, including responsibility for scheduling and/or workflow

**Essential Qualifications**:

- Bachelor's degree in accounting, financial management, commerce or related disciplines, or an acceptable equivalent combination of education and experience.
- Minimum four (4) years of recent and related experience in accounting and financial administration, preferably in a post-secondary or research-intensive institution.
- Experience administering a complex work unit with financial management experience including overseeing, planning and preparing complex operating budgets and research grants; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements.
- Experience overseeing administrative operations including financial management, purchasing, human resources administration, and processing financial and payroll transactions.
- Experience maintaining financial and personnel records in line with the University’s financial/payroll and HR policies, or other similar policies.
- Advanced skills working in FIS and HRIS, or similar administrative systems.
- Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
- Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.
- Aptitude for numbers and analyses, be able to multi-task, and has solid problem-solving skills.
- Excellent interpersonal, verbal and written communication skills.
- Demonstrated initiative, tact, and sound judgement in the handling of sensitive and confidential matters.

**Assets (Nonessential)**:

- Accounting designation is asset.

**To be successful in this role you will be**:

- Accountable
- Communicator
- Meticulous
- Multi-tasker
- Problem solver
- Self-directed

**Closing Date**: 02/10/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including b

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