Business Officer

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/04/2024
**Req ID**: 36294
**Faculty/Division**: Faculty of Arts & Science
**Department**: Dept of Italian Studies
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00014008

**Description**:
**About us**:
The University of Toronto’s Department of Italian Studies is the largest Italian department outside of Italy, and received tremendous support from students and the community. Our dedication has paved theway to become one of the very few departments in North America that offers a specialization at the doctoral level, in both Italian literature and Italian linguistics. Our department members consist of a number of established scholars, who have impressively produced forty books in the past five years. We drive our department members toward success by offering countless resources and opportunities, including collaboration with colleagues across the country and abroad.

**Your opportunity**:
The Department of Italian Studies provides an open, professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability, and teamwork. We believe in recognizing and valuing our employee's contributions to the advancement of the office's goals while promoting a strong commitment to work-life balance among our employees.
Reporting to the Chair of Italian Studies, the Business Officer will be responsible for performing day-to-dayfinancial and administrative operations to ensure the efficient operation of the Department of Italian Studies. The incumbent plays a critical role in running the Department with financial duties including budgeting, forecasting, monitoring an administrative budget from operating funds, trust accounts, and other sources of revenue, including the Goggio Chair in Italian Studies and the Iacobucci Centre for Italian-Canadian Studies, both housed within the Department. The Business Officer will also review and process invoices, expense reimbursements, purchase orders, and purchase requisitions, perform monthly reconciliations on departmental and research accounts, and process and reconcile payroll.

**Your responsibilities will include**:

- Forecasting, planning and monitoring multiple complex budgets
- Making recommendations on budget allocations involving multiple sources of revenue and/or recoveries
- Analyzing financial trends and preparing analytical reports and forecasts for management decision making
- Processing payroll
- Ensuring that procedures and/or guidelines are followed
- Implementing plans and process improvements for financial administration activities
- Liaising with internal contacts to resolve payroll and/or HRIS processing issues
- Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

**Essential Qualifications**:

- Bachelor's Degree in Accounting, Business administration, Commerce or acceptable combination of equivalent experience.
- Minimum four years of recent and related financial experience, preferably in a university setting with overseeing, planning and preparing complex budgets, forecasting and statistical information; monitoring and reconciling financial activity and payroll distribution and report generation, including preparing financial statements.
- Experience maintaining all financial and personnel records.
- Experience overseeing all financial transactions (revenue and expenditures) against operating budgets and research grant accounts.
- Experience working with procurement services, office planning and space issues.
- Experience working with the University's research services and financial/payroll policies or other similar policies.
- Demonstrated advanced skills working in FIS, HRIS, RIS, and ROSI, or similar systems.
- Demonstrated advanced skills in MS Office including Word, Excel, and Access and the Internet.
- Excellent organizational and time management skills.
- Excellent verbal and written communication skills.
- Demonstrated interpersonal skills.
- Strong administrative skills and ability to work independently.
- Proven analytical, problem-solving and decision-making skills.

**Assets (Nonessential)**:

- Ability to read, write effectively and speak Italian is a preferred asset.

**To be successful in this role you will be**:

- Approachable
- Courteous
- Multi-tasker
- Organized
- Problem solver
- Resourceful
- Responsible
- Team player

**Notes**:

- This is a two year term. This is a part-time 50% FTE position. The pro-rated annual salary is $44,145.00 with an annual step progression to a maximum of $56,455.00
- This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 03/13/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Part-Time
**Job Category**: Finance/Budget/Planning/Audit

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