Assistant HR Manager

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Human Resources, Level A

Job Title

Assistant HR Manager

Department

Administrative Management | Department of Psychiatry | Faculty of Medicine

Compensation Range

$4,688.67 - $6,754.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

February 10, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

The Department of Psychiatry is one of the larger departments in the Faculty of Medicine (FoM) with over 800 department members including full time and clinical faculty, academic visitors, fellows, student employees and staff in varying job families and classifications in addition to volunteers and others working in clinical and research environments. The Department s medical education programs are some of the most widely distributed within the Faculty of Medicine with faculty appointees and trainees located within all six (6) Health Authorities. Funding within the Department, supporting positions and activities, is a mix of operating funds, clinical alternative payment program funds, significant research grant and donation funding, endowments, education program funding as well as external partnership funding.

This position is responsible for the operational management of HR activities in the Department including assessment of human resource needs, drafting position descriptions, hiring, reclassifications, and terminations; providing guidance and advice to faculty and other supervisors on employee relation matters and responding to grievances and other labour relation issues. The incumbent is part of the Department Administration team, responsible for managing recruitment, appointment, reappointment. Working with Director of Administration, this position is responsible for the Department Health and Safety activities and manage the operational maintenance of Department's facilities and resources.

Organizational Status

Works independently in managing responsibilities. Reports to the Director of Administration. Works closely with the Department management team and all administration staff. Directly supervises HR Assistant, Admin/Finance Assistant, and any other temporary HR/Admin Staff.

Meets regularly with Director of Administration and Department management team. Regularly liaises with Department Head, faculty, staff and students. Liaises and consults with UBC units outside of the Department in particular Faculty of Medicine (FoM) HR, central HR and Faculty Relations. May liaise with the BC College of Physicians and Surgeons, Royal College of Physician and Surgeons, Health Authorities, and related agencies, immigration consultants, and government agencies. Also liaises regularly with external organizations.

Work PerformedResponsible for the operational management of HR activities for the Department; ensures that procedures and activities are consistent, align with UBC policy and procedures and align with the Department s vision, mission and strategic priorities; ensures all Department HR procedures are well documented and updated- Responsible for the management of the Department recruitment activities, appointment, re-appointment, immigration, termination, leaves and promotion process.- Responsible for position classifications/reclassifications, drafting job descriptions; performs formal classification of staff positions for CUPE and Non-Union technicians; consults with and liaises with central HR on positions they classify;- Responsible for the accurate preparation of all HR documents (paper or electronic) including employment offers, salary changes, leaves, promotions, layoffs, resignations, retirement, transfers, etc. and ensures they adhere to various employment agreements and UBC policies and procedures.- Oversees and maintains the electronic recruiting system and Job Description Library (E-Recruit and Position Management).Provides guidance and advice to supervisors and staff on terms of employment/collective agreements, employee recruitment, employee relation management, conflict resolution, leave entitlements, position classifications, compensation, performance management, employees reviews and other issues as they arise; has signing authority for non-faculty appointments and offer letters.- Ensures compliance with collective agreements and handbooks and ensures that applicants are treated fairly in accordance with University equity policies.- Assesses the need for, recommends improvements and implements administrative policies, prac

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