Property Management Adminiatrator/assistant

2 weeks ago

Burnaby, Canada Imperium Capitals Full time

**About us**

Imperium Capitals is a small business in Burnaby, BC. We are professional, agile, and our goal is to seek a self-driven, and diligent individual to join our team as a Property Management Assistant. This is an excellent opportunity for someone who is passionate about delivering high-quality property management services and is looking to take their career to the next level. We are seeking an organized, proactive, and diligent individual to join our team as an Property Management Assistant to assist day-to-day property management activities.

Our work environment includes:

- Modern office setting
- Growth opportunities

**Responsibilities Include**:
Assist in maintaining positive tenant relationships by serving as a primary point of contact for their inquiries and requests.

Assist in lease administration tasks such as preparing rental tenancy notices and drafting correspondence for licensee approval.

Coordinate maintenance services by contacting tradespeople to assess repair needs, ordering routine items for upkeep, and liaising with contractors, vendors, and tenants. Obtaining quotes and arranging for approved repairs under licensee’s direction.

Conduct regular property inspections to identify signs of damage, maintenance needs, or illegal activities under licensee’s instruction per brokerage policy.

Coordinate and distribute keys and other building security devices.

Perform administrative tasks like answering phone calls, taking messages, scheduling appointments for the licensee, and acting as a courier for rental forms and records.

Preparing, maintaining, and organizing property documents, records, and reports.

Maintain and update property management databases and software systems, ensuring data accuracy and integrity.

Preparing and distributing correspondence, forms, and reports.

Maintain confidentiality and professionalism in handling sensitive information.

Other office tasks as assigned.

**Required Skills & Experience**:
High school diploma or equivalent. Relevant post-secondary education or certification is an asset.

Familiarity with the Residential Tenancy Act and other relevant legislation in BC is an asset.

1-2 years’ experience in an administrative or office support role is preferred (experience in real estate preferred).

Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Excellent communication skills, both written and verbal, with a customer service-oriented approach.

Ability to manage multiple tasks and projects, and to meet deadlines.

Attention to detail and accuracy in data entry, recordkeeping, and documentation.

Proficiency in MS office, zoom and typing skills with a minimum speed of 40 WPM.

Ability to work independently, as well as collaboratively within a team environment.

Proficiency in both English and Mandarin (preferred).

Must be willing to provide references.

**Salary**: $20.00-$26.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC V5H 0E7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Office: 1 year (required)

Work Location: In person

Application deadline: 2023-08-11

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