Project Coordinator

5 months ago

North Bay, Canada Designed Roofing Inc, Essential Exteriors & Northland Glass & Metal Full time

**DUTIES AND RESPONSIBILITIES**
- Assists Operations Manager & Project Managers in project scopes and objectives.
- Maintains Client engagement through regular reporting and communications.
- Manages and protects the project scope by regularly comparing Client requests and the work of team, against established scope, budget, and schedule.
- Ensures adequate review by team, both internal and external, are conducted to minimize potential risks.
- Orders all required materials and equipment pertaining to the specific project.
- Participates in regular team meetings to ensure project maintains focus and priorities throughout the entire lifecycle of the project.
- Shares project plans with architects, clients, other staff members
- Tracks project performance, specially to analyze the completion of short and long-term goals.
- Liaises with supervisors, field workers, management, and general contractors on an ongoing basis to document successes and required adjustments.
- Arranges correct number of specifically skilled employees to be working with highest functionality at specified project sites.
- Coordinates all required materials and accommodations for project and jobsites - hotel rooms, transportation, board cheques, equipment, portable washrooms etc.
- Coordinates all required safety certifications and Personal Protective Equipment to meet legislative requirements.
- Coordinates with Health & Safety Officer to arrange stop in inspections and safety materials i.e., safety talks, equipment inspection forms and JSA’s (Job Safety Analysis).
- Develops all safety binder requirements. Liaises with the Safety Officer for rescue plans, maps to closest hospital and emergency service information, esp. for secluded locations.
- Shares all information with AR & AP for project billings and payments.
- Participates in regular team meetings to ensure project maintains focus and priorities throughout the entire lifecycle of the project.
- Ensures that deliverables represent the best value for the client, are produced to a high standard.
- Ensure all closeout documentation (Manuals, certificates, training documentation, etc.) are completed and provided to Client, where required.

**REQUIREMENTS**
- Outstanding client care skills
- Ability to mentor junior staff members.
- Flexibility
- Stress Management skills
- Ability to work under pressure.
- Ability to work flexible hours that are determined on an ongoing basis.
- Exceptional Organizational and Communication skills
- Ability to read, understand and explain architectural plans and tender documentation.
- Ability to work quickly and efficiently in a fast-paced environment with excellent time management skills.
- Ability to meet strict deadlines.
- Requires an agreeable personality with a strong sense of being part of a team.
- Must possess a professional manner in both written and verbal communication.
- Ability to multi-task, prioritize and manage time efficiently.
- Strong knowledge of Microsoft Office Suite, including Word, Excel, and Outlook
- AutoCAD, Sage, Adobe, (an asset)

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Project Coordination: 1 year (required)

Work Location: In person

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