Project Coordinator

1 day ago


North York, Canada Drechsel Business Interiors Full time

**Job Title**: Project Coordinator

Looking for a detail oriented and enthusiastic individual to join the Drechsel team.

Drechsel is a leading contract furniture supply company in the GTA. Drechsel has a long history of supplying an extensive range of clients with MillerKnoll furniture and design services to help make their work or home environments a place they can be proud of.

**Basic Function**:
Responsible for all aspects of small/medium size contract furniture projects, from project hand-off to final close-out and invoicing. The Project Coordinator plans, coordinates, and oversees all tasks, critical dates, client/third-party communications while adhering to project budgets and timelines.

**Specific Responsibilities and Duties**:
Customer/Account Servicing
- Provides professional customer interface and client relations throughout project.
- Is responsible for customer signoffs, approvals, and formal paperwork.

Project Planning, Coordination and Management
- Establishes overall project scope and coordinates with dealer/manufacturer team to ensure timelines are met.
- Coordinates and manages tasks for assigned projects.
- Organizes and schedules internal project “kick-off” meetings with all departments
- Develops work plan, schedule and logistics based on overall project parameters, project schedule and scope, and customer goals.
- Reviews project site and plans.
- May attend site/construction meetings (virtual or in-person), as required.
- Provides technical consultation to customer.
- Coordinates with client and third-party firms (A&D firm, contractor, cabling vendor, building manager, electrician and other trades, clients' facility and IT groups, movers, etc.)

Project Administration
- Maintains detailed project documentation, including documentation of key project decisions and customer/project requests and revisions.
- Creates and keeps current _Delivery and Installation_ paperwork (D&I packages)
- Provides timely, formal written communications throughout project to client, dealer, and project team.
- Ensures accurate and detailed record keeping, including contract adherence, signoffs and approvals, key decision records, etc.

Project Implementation
- Assists in the preparation of quotes and development of proposals.

Order Management
- Reviews ship dates for adherence to original requirements
- Interfaces with factory, as necessary, regarding shipping schedules and special instructions for manufacturing/shipping.

Installation/Implementation
- Reviews installation progress daily (field reports and site photos) to ensure adherence to budgeted hours and to identify and escalate any issues to the Operations Manager.
- Ensures field paperwork is complete and delivered in a timely manner

Punch, Invoicing and Project Close-Out
- Walks project and develops punch list, responsible for punch list resolution.
- Confirms project completion and ensures all invoicing is timely and accurate.
- Coordinates project close-out requirements, including lien releases, contract requirements, client signoffs, etc.

Contract Furniture/Technical Skills
- Has the ability to produce takeoffs, specifications and order ready documentation if required.
- Has the ability to analyze, plan, schedule and implement project installation.
- Has knowledge of contract furniture management, including account management, project management, order preparation, order management, installation, relocation, and contract furniture administration.
- Has a working knowledge of interior construction, interior design, moves and relocations, trucking, furniture manufacturing and shipping, building management and current workplace issues.

**Required Qualifications**:

- Three (3) years’ experience in a similar position.
- Must be legally authorized to work in Canada.
- High level of proficiency with spoken and written English.
- High level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, Lists & Project).

**Preferred Skills**:

- Have excellent verbal, non-verbal and written communication skills.
- Excellent problem-solving skills and good negotiation skills
- Ability to effectively manage conflict and create positive outcomes
- Have an understanding of client and vendor relationships.
- Strong computer skills and ability to learn new technology (ex. Gantt Charts)
- Highly flexible with well developed organizational and time management skills.
- Team player, adaptable, energetic with a positive professional attitude and manner.
- Highly organized and self-motivated with a drive for continuous learning.
- Valid driver’s license considered an asset

Pay: $50,000.00-$55,000.00 per year

**Experience**:

- Project management: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person


  • Project Coordinator

    3 months ago


    North York, Canada Hub LTD. Development Group Full time

    Job Summary: We are seeking a detail-oriented Project Coordinator to join our team as a receptionist. The Project Coordinator will be responsible for everything office related while supporting managers and ensuring that all projects are completed on time and within budget. **Responsibilities**: - Assist project managers in planning, organizing, and...

  • Project Coordinator

    3 months ago


    North York, Canada ATH STAINLESS STEEL MFG. LTD. Full time

    **Project Coordinator** **About us** ATH Custom Metal Fabrication is a leading provider of high-quality structural steel and miscellaneous metal fabrication solutions. With a commitment to precision, innovation, and client satisfaction, we specialize in delivering custom metal projects from concept to installation. As we continue to grow, we are seeking a...

  • Project Coordinator

    4 months ago


    North York, Canada Towerhouse Limited Full time

    Job Summary: We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The Project Coordinator will be responsible for assisting with the planning, coordination, and execution of construction projects. This role requires strong communication skills, the ability to multitask, and a keen eye for...

  • Project Coordinator

    3 months ago


    North York, Canada CAPTAIN HANDY INC Full time

    We are currently looking for a highly organized Project Coordinator to oversee all aspects of our landscaping, construction and renovation projects. **Responsibilities**: - Locate vendors of materials, equipment or supplies and determine product availability and terms of sales, best prices and negotiate the best deals - Place orders of supplies, materials...

  • Project Coordinator

    3 months ago


    North York, Canada Employee by Design Full time

    **Duties and Responsibilities**: - Partner with our Project Managers to prepare comprehensive action plans, including resources and timeframes - Perform various coordinating tasks like scheduling and risk management, along with administrative duties like maintaining project documentation - Utilize your time management and influential communication skills to...

  • Project Coordinator

    4 months ago


    North York, Canada Inter-Co & Canadian Washroom Products Full time

    At Inter-Co Division 10, we specialize in the distribution and installation of toilet partitions, lockers, washroom accessories, glass shower systems and other specialty products. With 10 locations across Canada and the United States, it is our mission to create the leading North American Division 10 distribution company focused on exceptional customer...

  • Project Coordinator

    4 months ago


    North York, Canada Holman Full time

    We are looking for **Project Coordinators** with an interest or experience in retail display, tradeshow and/or specialty construction/fabrication. This role will be hands-on position working out of our Toronto office. The work is as varied as you will support our Project Manager team with budgeting, scheduling, planning, and shipping logistics of our...

  • Project Coordinator

    3 months ago


    North York, Canada Donaclo Inc a Division of Inflector Environmental Services Full time

    About the role: We are growing and looking for a motivated and organized Project Coordinator to support our Project Management team in various project functions. The Project Coordinator will play a crucial role in tracking and submitting project documentation, supporting Project Management with costing and billing projects, complete site visits and...

  • Project Coordinator

    4 weeks ago


    North York, Canada Donaclo Inc a Division of Inflector Environmental Services Full time

    About the role: We are growing and looking for a motivated and organized Project Coordinator to support our Project Management team in various project functions. The Project Coordinator will play a crucial role in tracking and submitting project documentation, supporting Project Management with costing and billing projects, complete site visits and...

  • Project Coordinator

    3 months ago


    North York, Canada QMC Metering Solutions Full time

    QMC Metering Solutions supplies and integrates several meter technologies to effectively monitor the consumption of electricity, water, gas and thermal energy consumption of commercial and residential properties. We have offices in Coquitlam, Calgary, and Toronto and have a support and distribution network across the country including Edmonton and...

  • Project Coordinator

    3 months ago


    North York, Canada Koo Inc Full time

    We are looking for an experienced Project Coordinator to join our growing team at Koo Inc. This job is unique in that you will be working with managing the tech ticket board as well as working with our affiliate companies in managing maintenance projects for several properties. **Responsibilities**: - Coordinate and track information, communications, and...

  • Project Coordinator

    4 months ago


    North York, Canada Holman Exhibits Ltd Full time

    In 1964, founder Peter Holman had a vision to assemble the best creative minds and industry-leading production teams to design and deliver truly transformative, immersive experiences. And as markets and technologies have evolved, our vision and capabilities have continually grown to fulfill our clients’ ever-evolving needs. Today, in a world of...

  • Project Coordinator

    4 months ago


    North York, Canada Employee by Design Full time

    **Duties and Responsibilities**: - Partner with our Project Managers to prepare comprehensive action plans, including resources and timeframes - Perform various coordinating tasks like scheduling and risk management, along with administrative duties like maintaining project documentation - Utilize your time management and influential communication skills to...

  • Project Coordinator

    3 months ago


    North York, Canada Employee by Design Full time

    **Duties and Responsibilities**: - Partner with our Project Managers to prepare comprehensive action plans, including resources and timeframes - Perform various coordinating tasks like scheduling and risk management, along with administrative duties like maintaining project documentation - Utilize your time management and influential communication skills to...


  • North York, Canada REA Construction Full time

    We are a rapidly growing ICI General Contractor currently in the niche of healthcare construction and looking to expand into other sectors of the industry. Our head office is located just north of the city and easily accessible by TTC. We are looking to hire self-sufficient people who are not afraid to ask questions and make suggestions to better themselves...


  • North York, Canada Lifemark Health Group Full time

    **Digital Projects Coordinator** **Employment Type**: Permanent Full-time, Hybrid/ remote **Overview** **Responsibilities** - Intake all web requests from across the organization and business segments and serve as a primary point of contact for project and task-related communication - Collaborate with stakeholders to define project/task scope, objectives,...


  • North York, Canada Dillon Consulting Limited Full time

    Overview: Do you enjoy sharing your expertise with others and working collaboratively in a team environment? Are you a problem solver? If this sounds like you, then Dillon is the place you need to be! **Your opportunity** Dillon’s **Communities and Environment** technical group is looking for a **Project Coordinator **to join our multidisciplinary team...


  • North York, Canada Canadian Salsa Festivals Project Full time

    **Tasks and Responsibilities** - Collaborate to develop, manage, and implement digital marketing campaigns and initiatives such as SEM, social media and other types of digital media by coordinating external and internal resources - Assist in implementing innovative media campaigns, help to determine appropriate architecture, and other technical solutions,...

  • Project Coordinator

    3 months ago


    North York, Canada Next Alutech Full time

    Next Alutech is a leading construction company specializing in high-quality cladding projects. We are dedicated to delivering excellence in every project and fostering a collaborative work environment where our team members can thrive. We are seeking an experienced Project Manager to oversee our construction projects. As a Project Manager, you will work...


  • North York, Canada Inter-Co & Canadian Washroom Products Full time

    At Inter-Co Division 10, we specialize in the distribution and installation of toilet partitions, lockers, washroom accessories, glass shower systems and other specialty products. With 9 locations across Canada and the United States, it is our mission to create the leading North American Division 10 distribution company focused on exceptional customer...