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Administrative Assistant

5 months ago

Winnipeg, Canada All-Fab Building Components Full time

**Duties/Responsibilities**
- Answer switchboard and provide information/assistance and route callers to appropriate staff member
- Provide training relief to answer switchboard for breaks/lunch
- Working with the Accounting, sales, design, production, and Shipping Departments
- Processing orders after being picked and loaded in the yard, as well as all deliveries and pick ups (for Winnipeg and Brandon branch)(pre-invoicing)
- Processing Quick orders, Works orders and filing of all documents
- Contacting customers to arrange pick up dates
- Preparing Driver paperwork for the upcoming deliveries
- Update switchboard/employee directory as required
- Booking appointments and managing boardroom
- Process all incoming and outgoing mail and courier packages
- Add postage to mail and get packages ready for pick up
- Maintain attendance spreadsheet and forward to payroll
- Greet and sign in visitors to the office and direct to appropriate individual
- Responsible for various reports and filing
- Create summary reports for drivers idle and drive time created through Epicor Insight GPS
- Create summary reports for Production quality
- Be a contributing member of out continuous improvement program

**Skills**
- Be a confident and professional leader at all times
- Excel
- Word
- PowerPoint
- Teams
- Always look for the ways to improve your department and your duties
- Detail Oriented with excellent follow u practices
- Well organized
- Competency with computers, digital and physical filing systems
- Look for and participate in Professional Development opportunities
- Flexibility to operate and self driven to excel in a fast paced environment

We offer a competitive Benefit package, including Health, Dental, Glasses, pension plan and employee assistance program.

**Only those selected will be contacted.**

Limited bus route industrial area

**Experience**: Preferred
- 6 year(s): Data Entry