Records & Promotions Administrative Assistant

1 day ago


Toronto, Canada York University Full time

**Purpose**:
The Records and Promotions Administrative Assistant role schedules, executes, and monitors the promotions exercises, grade reporting each semester using the Grades Inputting System and convocation processes for both the undergraduate and graduate programs at the Schulich School of Business. The role is accountable for accuracy and completion of grades exercises, within the appropriate time frames, and information in SIS on advanced standing, credit counts, status, decisions, degree audits and petitions. The role acts as an expert resource for Schulich School of Business colleagues, in the Division of Student Services and International Relations, on diagnostic and other report development, ordering and analysis required. The role also provides student education verification to internal and external groups. The role provides administrative support to the Director, Student Services, Manager of Enrolment and Registration, Student Academic Coordinator, and coordinates the calendar of activities, meetings, and appointments and prepares documents, correspondence, and statistical reports. The Records and Promotions Administrative Assistant role acts as the primary contact/resource for student inquiries on appeals procedures, petitions, and records. The role backups the Registration Assistant and the Student Program Assistant role and assists with academic and administrative advising and registration processes, particularly in peak periods.

**Education**:
High School Diploma with completion of some post-secondary courses.

**Experience**:
Three (3) years of recent related experience such as coordinating academic exercises, assessing student files, and compiling and analyzing statistical reports and data from a variety of sources.

**Skills**:
Demonstrated skill/ability in the following areas.
- Typing: 45 wpm, accuracy essential,
- Advanced level capability in MS Access, Word, Lotus Notes, and intermediate level in Excel.
- Able to work accurately with figures, interpret statistical information, and maintain accurate records.
- Excellent interpersonal skills.
- Able to exercise tact and diplomacy.
- Excellent written communication skills.
- Able to provide detailed information and answer enquiries in a clear and concise manner.
- Excellent organizational skills including setting priorities and meeting deadlines, working accurately and effectively under pressures of high column, and working independently.
- Effective presentation skills.

Other:

- Technical knowledge of web modules.
- Demonstrated ability to maintain confidentiality and to adapt to shifting priorities and multiple demands.

**Additional Notes**:
***

**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

***

**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

***

***

**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.



  • Toronto, Canada CFMWS Full time

    **WHO WE ARE** CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and...

  • Health Promoter

    7 months ago


    Toronto, Canada ANISHNAWBE HEALTH TORONTO Full time

    In this position, the Health Promoter will be responsible for assisting in recommendations for, and the development and implementation of strategies, programs and services intended to reduce health risks and to improve health outcomes. The Health Promoter will ensure that ceremonies, traditional teachings and traditional perspectives concerning cultural...


  • Toronto, Canada Porter Airlines Inc. Full time

    Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team. **DUTIES AND RESPONSIBILITIES**: - Enter all technical data into the approved planning and records database including but not limited to: - Entering details from the aircraft journey log pages including overnight maintenance and...


  • Toronto, Canada Health Bound Health Network Full time

    Business Profile: Health Bound Health Network is a network of rehabilitation clinics that is revolutionizing rehabilitation by helping people overcome the challenges of disabling injury, illness or age-related health conditions to live active, healthier, more independent lives. It integrates innovative patient care, groundbreaking research and diverse...


  • Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Reporting to Supervisor, Maintenance Planning, this position will provide administrative support to the Technical Records team. Duties & Responsibilities: - Enter all technical data into the approved planning and records database including but not limited to: - Entering details from the aircraft journey log pages including overnight...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:12/02/2024 **Req ID**: 40921 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Arts & Science Co-op Programs **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00049784 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to...


  • Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **ASSISTANT, INDUSTRY SALES & PROMOTIONS** **Contract** **Full-time** **Industry** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the...

  • Promotion Coordinator

    2 months ago


    Toronto, Canada Universal Music Group Full time

    Universal Music Canada is Canada’s leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content. Home to the most comprehensive catalogue of recordings and songs across every musical genre, UMC is committed to artistry, innovation and entrepreneurship in broadening opportunities for our artists on both the...


  • Toronto, Canada York University Full time

    **Purpose**: The Events & Promotions Assistant is responsible for providing administrative and logístical support for campus events and activities. **Education**: Must be enrolled as a York student. **Experience**: Previous work experience may be considered. **Skills**: 1. Ability to plan social activities, programs and events that contribute to an...


  • Toronto, Canada Formox Metal Industries Full time

    We are searching for an Administrative Assistant. You will be involved in handling privileged and confidential information with accuracy, attentiveness to detail, independent initiative, good customer service, and follow-up skills. **Administrative Assistant Responsibilities**: Contact clients via phone for updates Record keeping of reports and files using...

  • Records Administrator

    7 months ago


    Toronto, Canada Toronto District School Board Full time

    **_SCH II-24-0102NE _** **Records Administrator** **1 - Permanent Position** **People and Culture** **Schedule II, Level 7** **(Non-Union - 12 Month)** **$91,656 - $109,248** **Overall Purpose**: Reporting to the Senior Manager, the Records Administrator, Secondary Teachers & Occasional Teachers will be responsible for managing the maintenance of...


  • Greater Toronto Area, Canada AMP.ENERGY Full time

    **Location**:Greater Toronto Area **About the Role** The Assistant Project Manager works closely with our US Projects Team and consolidates and maintains information across Amp’s portfolio of projects. This position establishes and maintains project documentation and tracking systems within the Project Management Office (PMO) and facilitates creating,...


  • Toronto, Canada Queen Square Leasing Full time

    Key Responsibilities: Customer Service:Answer customer inquiries and provide information about our products or services. Address and resolve customer issues, ensuring their satisfaction. Maintain a high level of professionalism and empathy in all customer interactions. Calling:Make outbound calls to potential customers to promote our products or...


  • Toronto, Canada Good Behaviour Ice Cream Full time

    **Duties**: - Perform administrative and clerical tasks to support day to day operations. - Utilize computerized systems for data entry and record-keeping. - Coordinate the planning and execution of events, including corporate meetings, parties, and promotional events. - Manage catering orders, ensuring accurate and timely delivery of food and beverages. -...

  • Promoter

    3 days ago


    Toronto, Canada Demolytic Full time

    **Toronto** **Canada** We are looking for a pleasant and competitive Promoter that thrives in attracting new customers. You must be comfortable making dozens of product/services presentations, generating interest and qualifying sales prospects. **Responsibilities** Demonstrate and provide information on promoted products/services Distribute product samples,...


  • Toronto, Canada Good Behaviour Ice Cream Full time

    **Duties**: - Perform administrative and clerical tasks to support day to day operations. - Utilize computerized systems for data entry and record-keeping. - Coordinate the planning and execution of events, including corporate meetings, parties, and promotional events. - Manage catering orders, ensuring accurate and timely delivery of food and beverages. -...


  • Toronto, Canada Edgewood Health Network Inc Full time

    EHN Canada is the nation’s largest private network of industry-leading mental health, trauma, and addiction treatment facilities, each with a passion for providing quality treatment for Canadians. We are committed to both caring for our patients and supporting their loved ones. With over 100 years of collective experience, our inpatient, outpatient, and...


  • Toronto, Canada VGW Full time

    **Purpose** To enhance the success of the Account Management team by working with the Manager of Key Account Retention and Promotions Lead to create a holistic promotion & reinvestment toolkit, including gifting, events and promotional campaigns. Maintain a strategic outlook, continually seeking to test and optimise reinvestment spend within both GP and CHU...


  • Toronto, Canada PULLMAN Full time

    PULLMAN integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN’s capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout the United States, and as a signatory to local,...


  • Toronto, Canada Convenience canada vape Full time

    Job Vacancy: Assistant Administrator Company: Convenience Canada Vape Location: 1486 Queen St W, Toronto, ON M6K 1M4, Canada Position: Assistant Administrator Type: Full-Time **Salary**: Competitive, based on experience **Responsibilities**: Provide exceptional customer service to our patrons. Assist in the daily operations of the store, including...