Office Administrator
2 weeks ago
As Office Administrator, you will be the first point of contact for our practice, providing administrative support across the organization. You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
*Duties*
- Greet and welcome clients as soon as they arrive at the office
- Direct clients to their appropriate clinician
- Answer, screen, and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, brochures)
- Receive, sort, and distribute daily mail/deliveries
- Order front office supplies and keep inventory of stock
*Skills*
- Proficient in file management
- Strong proofreading skills
- Experience with front desk tasks
- Ability to computerize tasks efficiently
- Excellent organizational skills
- Familiarity or experience with Jane software is preferred
- Familiarity with QuickBooks software
- Proficient in data entry
- Exceptional customer support abilities
- Typing proficiency
**Summary**
As an Office Administrator, you will be essential in maintaining efficient office operations and providing outstanding customer support. Reporting to the Office Manager, your core skills in Microsoft Office, data entry, and clerical tasks will enable you to manage filing systems and handle multi-line phone systems effectively. Your premium skills in QuickBooks will assist in financial record-keeping, while your relevant skills in proofreading and organizational abilities will ensure accuracy and efficiency in all administrative functions. Join our team to contribute to a well-organized and productive work environment.
**Job Types**: Full-time, Permanent
Pay: $20.00-$26.21 per hour
Expected hours: 37.5 per week
Schedule:
- Monday to Friday
- Weekends as needed
**Education**:
- Bachelor's Degree (required)
**Experience**:
- Administrative: 5 years (required)
- Administrative experience: 5 years (required)
**Language**:
- French (required)
Work Location: In person
Expected start date: 2025-01-02
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