Substitute Service Assistant

6 months ago

Nisku, Canada Black Gold School Division Full time

**BLACK GOLD SCHOOL DIVISION**
- Black Gold School Division is dedicated to promoting diversity, equity, and inclusion in the workplace. BGSD celebrates and welcomes the diversity of all employees, stakeholders, and external personnel. _

**Substitute Service Assistant**
**Full-time Permanent Position**

**Division Office - Nisku, AB**

Black Gold School Division is seeking a Substitute Service Assistant. Reporting to the Human Resources Coordinator, the Substitute Service Assistant ensures the placement of both substitute teachers and casual support staff in Black Gold schools. This role also assists staff with issues when booking/accepting substitutes positions and enters all information from substitutes and casual support staff into the system.

**Responsibilities**:

- Placement of substitute teachers and casual support staff
- Monitor automated call outs, perform manual call outs as required, review dispatches on an as needed basis to ensure all substitute/casual requirements are met.
- Recruitment and screening of substitute teachers, and casual support staff.
- Monitor substitute teacher and casual support staff inactivity throughout the year.
- Create electronic employee files ensuring the files contain all pertinent information, including contact numbers, professional, educational history, record checks, teaching certificates, Teacher Qualifications Service (TQS), driver’s abstracts, letters of experience, transcripts etc.
- Onboard new employees into the HRIS system, and re-registers returning substitute teachers and casual staff.
- Create and maintain documents that explain how to use the Automated Dispatch System (ADS), eDocs, eForms,
- Schedule Entry Web, employee dashboards and train staff on the use of schedule entry web and AMS web approvals, present “how to” session at workshops.
- Report on all professional development and meeting codes for budgeting purposes, ensure codes are being used as indicated in the collective agreements.
- Provide the HR Coordinator and Associate Superintendent Human Resources and Administration with reports as required.
- Assist with creating employee schedules to ensure staff are paid correctly.
- Maintain Automated Dispatch System (ADS) and solve system access problems.
- Complete startup/end year checklist on an annual basis, maintain dispatch search order as required, and troubleshoot issues for substitute, casual and school staff, place support tickets as required.
- Assists in the completion of special projects as required (ex. ADS, eDocs, Workflows, Onboarding, SEW etc.)
- Performs other related duties as required.

**Qualifications**:

- Post-secondary education in business administration or similar discipline preferred
- Three to five years or more experience in an administrative role
- Proven ability to build positive working relationships with educational partners, including parents, teachers and school administrators
- Experience in an educational setting is preferred
- Excellent communication, problem-solving, and interpersonal skills
- Ability to work independently in a fast-paced and challenging environment where initiative and multi-tasking are essential as well as in a team environment of cooperation, collaboration, respect and integrity
- Ability to identify and understand the sensitive and confidential nature of all types of materials and handle with appropriate discretion and professionalism
- Ability to analyze and provide recommendations as appropriate
- Experience preparing and editing various types of correspondence, reports and presentations
- Proficient in Windows and Google environments with high functioning editing skills in Microsoft Word and data analysis skills in Microsoft Excel (i.e. knowledge of tools, formulas, formatting)
- Ability to process detailed information effectively, consistently and meticulously
- Excellent interpersonal, analytical, time management and organizational skills
- Willingness to continually build on technical knowledge is essential
- Ability to be flexible with schedule to address peak work requirements

**Salary/Benefits**:

- Full-time, 12 month, permanent position
- Salary commensurate with training and experience
- Competitive benefits package through ASEBP and LAPP
- As a condition of employment, new employees are required to provide a current Vulnerable Sector Check and
- Intervention Record Check at their own expense (prior to starting employment)

**Please note**:
As a condition of employment, new employees are required to provide a current **Vulnerable Sector Check and Intervention Record Check** at their own expense (prior to starting employment). Start date for this position will be determined at time of hiring.

**DEADLINE FOR APPLICATIONS**:
**Please include a cover letter, resume, and two reference letters in one PDF document.**

**Competition #23/24-160**
Michelle Unchulenko

Thank you for showing an interest in this position. Only those selected for an interview will be contacted.

R

  • Sales and Service Representative

    7 months ago

    Nisku, Canada MRC Global Full time

    MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. - Job Purpose: Responsible for delivering responsive and committed support to customers; accountable for safe and effective branch operations aligned with MRC Global strategy for gross margin...

  • Retail Parts

    6 months ago

    Nisku, Canada RV City Full time

    RV City is a well-established dealership dedicated to providing exceptional service in the recreational vehicle industry. We are looking for energetic and organized individuals to join our growing Service Team at our Nisku, Alberta location. As a Retail Parts & Accessories Associate, you will play a key role in ensuring customer satisfaction by assisting...

  • Supply Chain Coordinator

    6 months ago

    Nisku, Canada DistributionNOW Full time

    We have an opportunity within our Supply Chain team. As an integrated member of the Supply Chain Management (SCM) Team, the Supply Chain Coordinator works in all aspects of SCM supporting Category Leads, Materials Management, Inventory Planning, Purchasing, Pricing, and Logistics. **What will you do?** - Execute purchase orders and cradle-to-grave...

  • Administrative Assistant

    6 months ago

    Nisku, Canada NOV Inc. Full time

    **Job Summary**: The **Administrative Assistant **in **Nisku, Alberta **is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager. **Essential Job Responsibilities**: - Supports & coordinates with internal and external resources (operations, service, accounting, project management) and...

  • Shop Assistant

    6 months ago

    Nisku, Canada Logic NDT Solutions Ltd. Full time

    **Role Description** This is a full-time, on-site role located in Nisku, AB for a position as a Shop Assistant. You will be responsible for providing assistance for a variety of tasks, including daily administration of the shop and support for operations. Maintenance services and shipping/receiving practices in accordance with Logic NDT Solutions...

  • Service Manager

    6 months ago

    Nisku, Canada AFD Petroleum Ltd. Full time

    JOB SUMMARY - The Service Manager is responsible for day-to-day operations in the fabrication and repair facility as well as assisting with customer request and support. This includes accountability for all Fuel Tank construction, repair, and installations for our Fuel Tanks and Lube systems. This role is based out of our Nisku location with customer across...

  • Administrative Assistant

    7 months ago

    Nisku, Canada DistributionNOW Full time

    We have an opportunity for an Administrative Assistant to join our Nisku team! We are looking for an energetic individual who is capable of administrative procedures. The Administrative Assistant will be essential to creating a great first impression for our visitors. **What will you bring?** - Prior administrative experience is an asset. - A positive,...

  • Assistant Controller

    6 months ago

    Nisku, Canada Victor Energy Full time

    **Assistant Controller** We are seeking an experienced Assistant Controller for our growing team in the Edmonton area. The Assistant Controller will support the Controller in all aspects of finance. This position will be based out of our Nisku office location. Victor Energy offers competitive wages and a comprehensive benefit...

  • Recruiter Assistant

    6 months ago

    Nisku, Canada Brock Canada Full time

    At Brock we are dedicated to offering the safest and highest quality service and solutions. We view ourselves as partners with our customers, our employees and the communities in which we operate. Our performance driven culture is led by having and developing the best people, the most efficient processes and the right tools for the job. To do this, we live...

  • Executive Administrative Assistant

    6 months ago

    Nisku, Canada Java Holdings Full time

    Megaverse Geomatics was founded in June of 2022. Megaverse does survey services and large area mapping and LiDAR scanning projects. Megaverse is currently part of Java Group of Companies. We are an innovative survey and geospatial service provider. Megaverse is currently looking for an Executive Administrative Assistant. Reporting to the President, the...

  • Recruiter Assistant

    6 months ago

    Nisku, Canada Brock Group Full time

    At Brock we are dedicated to offering the safest and highest quality service and solutions. We view ourselves as partners with our customers, our employees and the communities in which we operate. Our performance driven culture is led by having and developing the best people, the most efficient processes and the right tools for the job. To do this, we live...

  • Procurement Inventory Coordinator

    2 months ago

    Nisku, Canada Precision Drilling Corporation Full time

    **Company: PD Canada LP** **Location: Nisku, AB** **Onsite** Precision Drilling has an onsite opening for a Procurement Inventory Coordinator - Tier 1, eager for fresh challenges and development that could pave the way for future career growth as our business continues to innovate and grow. Joining Precision Drilling means joining a supportive culture...

  • Service Manager

    6 months ago

    Nisku, Canada AFD Petroleum Ltd. Full time

    **Summary**: Established in 1989, AFD Petroleum is an independent supplier of bulk fuel, lubricants, and on-site storage tanks and systems to customers across western Canada and Alaska. The Service Manager is responsible for the fabrication and repair of all Fuel tanks and other assets at our facility in Nisku Alberta. You will lead shop staff and...

  • Assistant Controller

    6 months ago

    Nisku, Canada Helical Pile Solutions Ltd. Full time

    Helical Pile Solutions is a deep foundations contractor with over 30 years of experience in the industry, recently acquired by Java Holdings Ltd. (“Java”). Java staff have over 50 years of experience building some of Canada’s largest electrical infrastructure projects. We are seeking an experienced Assistant Controller for our growing team in the...

  • Administrative Assistant

    6 months ago

    Nisku, Canada NOV Inc. Full time

    **Job Summary**: The **Administrative Assistant - Junior **in **Nisku, Alberta **is responsible for administrative, clerical, and secretarial support to the group’s Managers, Supervisors, and Area Manager. **Essential Job Responsibilities**: - Supports & coordinates with internal and external resources (operations, service, accounting, project...

  • Administrative Assistant

    6 months ago

    Nisku, Canada Michels Canada Full time

    **Administrative Assistant** **Corporate Services** **Permanent, Full Time** **Nisku, Alberta** **WHO WE ARE** Celebrating 60 years of People | Projects | Values around the world! Michels Canada is a nationally recognized energy, infrastructure and power construction general contractor with offices across Canada. We are part of the Michels Family of...

  • Administrative Assistant

    6 months ago

    Nisku, Canada The Little Potato Company Full time

    **PRIMARY FOCUS**: The Administrative Assistant will provide a wide range of administrative services to support the effective and efficient operation of the office. Responsibilities include ensuring all visitors to The Little Potato Company are greeted in a professional and courteous manner, ensuring the reception area and boardroom are kept presentable and...

  • Accounting Assistant

    3 weeks ago

    Nisku, Canada Revolution Crane & Transport Full time

    **Job Summary** **Duties** - Process accounts payable transactions, including invoice verification and payment processing. - Assist in payroll preparation and ensure timely submission of payroll data. - Perform account reconciliations to maintain accurate financial records. - Utilize accounting software such as QuickBooks Online, MS Office and Excel for...

  • Lot Assistant

    6 months ago

    Nisku, Canada OPENLANE Full time

    Who We Are: At OPENLANE we make wholesale easy so our customers can be more successful.- We’re a technology company building the world’s most advanced—and uncomplicated—digital marketplace for used vehicles.- We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use.- And we’re an...

  • Lot Assistant

    6 months ago

    Nisku, Canada OPENLANE Full time

    Who We Are: At OPENLANE we make wholesale easy so our customers can be more successful.- We’re a technology company building the world’s most advanced—and uncomplicated—digital marketplace for used vehicles.- We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use.- And we’re an...