Legal and Governance Assistant

2 weeks ago

Kingston, Canada Queen's University Full time

Legal and Governance Assistant

About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary
Reporting to the Legal and Business Manager and receiving work direction from other staff members (e.g. University Secretary and General Counsel) within the unit, the Legal and Governance Assistant is responsible for providing administrative and secretarial support to the University Secretariat and Legal Counsel unit. As the first point of contact for the unit, the Legal and Governance Assistant will support internal and external relations and is accountable for the accurate and efficient distribution of information to various university stakeholders. Other duties include finance and bookkeeping activities, preparation of correspondence, process maintenance, event support, and file management.

**Job Description**:
**KEY RESPONSIBILITIES**:

- Assists with the coordination of meetings and events related to the Board of Trustees, Senate, University Council, and respective committees that are supported by the Secretariat, including reservations, catering and equipment arrangements, printing, meeting set-up and tear-down, etc.
- Assists with student degree translation requests.
- Processes incoming mail and maintains a mail log, ensuring that communications are distributed or redirected correctly, often working with very sensitive and highly confidential information.
- Assists with the intake and triaging of contracts received for review to Legal Counsel.
- Provides administrative support to General Counsel and the legal team for case file management.
- Maintains inventory and orders unit supplies.
- Assists with day-to-day timekeeping entries in HR PeopleSoft and oversees the unit vacation calendar.
- Performs general accounting/bookkeeping procedures such as journal entries, accounts payable/receivable, requisitions, travel reimbursements, and reconciliations, adhering to the University’s financial policies and procedures.
- Maintains accurate financial records, reconciles accounts and prepares financial reports as required.
- Undertakes other duties as delegated in support of the unit.

**REQUIRED QUALIFICATIONS**:

- One-year post-secondary training in office administration practices, accounting, bookkeeping, or computers.
- Knowledge of standard office procedures gained through previous relevant experience within an office environment.
- Knowledge of bookkeeping / accounting practices and ability to synthesize and organize financial information would be an asset.
- Knowledge of University structure and financial systems would be an asset.
- Experience with writing, basic editing and proofreading.
- Experience organizing events would be an asset.
- Consideration may be given to an equivalent combination of education and experience.

**SPECIAL SKILLS**:

- High level of reliability, discretion, and good judgment with the ability to maintain confidentiality and respond to matters with professionalism.
- Excellent communication and interpersonal skills, a service-oriented attitude, and the ability to interact professionally with a diverse range of potential and current students, staff, faculty, and other University stakeholders.
- Attention to detail and accuracy, excellent organizational and time-management skills, ability to control a demanding schedule of conflicting priorities and deadlines.
- Ability to maintain strict confidentiality.
- Self-starter with ability to work independently and in a collaborative team environment.
- Proficiency with computers and software packages, word-processing (Word), data management, and spreadsheets (Excel), and the ability to learn and adapt to new technologies.
- Strong commitment to the provision of exceptional service and the value of diversity.
- Problem solving skills with an ability to know when to refer problems to others.

**DECISION MAKING**:

- Determines how to prioritize work and time effectively to meet with competing demands during the day.
- Responds to general inquiries and provides reasonable answers or a means to find an answer if necessary; redirects to more senior staff or other individuals as required.
- Decides how to distribute information, what methods to use, and to whom to send it.
- Determines formatting for a variety of documents.
- Under direction, makes decisions regarding logistics for events, meetings, and conferences.
- Determines how to resolve financial departmental account related problems.

Employment Equity and Accessibility Statement

**Skills**

**Reference**
- 396508

  • Legal and Governance Assistant

    2 weeks ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Legal Aid Worker

    6 months ago

    Kingston, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Legal Assistant

    7 months ago

    Kingston, Canada Black and Black Full time

    Overview: Duties - Prepare wills and Powers of Attorney - Assist attorneys with legal document preparation - Maintain case files and organize documents for easy retrieval - Prepare documentation for purchase, sale, and mortgage transactions - Order search reports - Prepare final reporting letters - Perform data entry and maintain accurate records of client...

  • Legal Assistant

    2 months ago

    Kingston, Canada Van Dyke Law Full time

    Responsibilities: - Assist attorney in all phases of litigation, including drafting legal documents, preparing correspondence, and conducting legal research - Coordinate and schedule meetings, depositions, and court appearances - Prepare and file legal documents with courts and administrative agencies - Communicate with clients, opposing counsel, and court...

  • Summer Internship

    4 weeks ago

    Kingston, Ontario, Canada Ontario Public Service Full time

    Job OverviewWe are seeking a motivated and detail-oriented individual to join our team as a Municipal Advisor Assistant. This is an excellent opportunity for students and recent graduates to gain valuable work experience and build their professional skills.Company OverviewThe Ontario Public Service is a diverse organization that provides a wide range of...

  • Legal Assistant

    6 months ago

    Kingston, Canada Cunningham Swan Full time

    We are currently searching for a full-time **Legal Assistant **to join our team. **About You**: - A Legal Assistant or Law Clerk Diploma (or equivalent) - Undergraduate degree is an asset. - A minimum of 1 year experience in a law office is an asset. - Strong focus on providing exceptional customer service. - Demonstrated willingness to take initiative and...

  • Junior Law Clerk/legal Assistant

    8 months ago

    Kingston, Canada Viner Kennedy Frederick Allan and Tobias LLP Full time

    Viner, Kennedy, Frederick, Allan & Tobias LLP is currently seeking a Junior Law Clerk/Legal Assistant to assist a lawyer with their growing family law and litigation practice. Law Clerk/Legal Assistant Job Duties: - Communicating with clients, the Court and other law offices - Drafting all necessary documents - Manage lawyer's calendar, bookings and hard...

  • Research Contracts Associate/legal Advisor

    3 months ago

    Kingston, Canada Queen's University Full time

    Research Contracts Associate/Legal Advisor About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Legal Assistant: Litigation

    6 months ago

    Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - LITIGATION (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Litigation group. Responsibilities will include**: - Assisting with administrative tasks as supervised by Litigation Law Clerks, including assisting with preparation of document briefs, scanning and...

  • Law Clerk/legal Assistant

    2 days ago

    Kingston, Canada Barbara J. Hulme Professional Corporation Full time

    I am an exceptionally busy sole practitioner in the beautiful City of Kingston with offices located in the beautiful and historic downtown core. I practice almost exclusively in the area of Wills and Estates, and have a large and loyal group of clients. I am looking for an experienced Law Clerk or Legal Assistant. Responsibilities will include: reception;...

  • Duty Counsel, Criminal and Family

    16 hours ago

    Kingston, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Legal Assistant: General Litigation

    3 months ago

    Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - LITIGATION (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Litigation group. Responsibilities will include**: - Assisting with administrative tasks as supervised by Litigation Law Clerks, including assisting with preparation of document briefs, scanning and...

  • Duty Counsel

    3 weeks ago

    Kingston, Canada Legal Aid Ontario Full time

    Union: The Society - Job Number: J1224-0242 - Job Title: Duty Counsel - Criminal - Job Type: Permanent Full Time - City, Province, Country: Kingston, Ontario, Canada - Job Location: Kingston and area - Job Category: Legal - Job Classification: SL - Role Designation: - LAO Workplace Based - Role is physically based in an in-person LAO workplace. - Open...

  • Legal Assistant: Family Law

    3 months ago

    Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - Family Law (CONTRACT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Family Law group. Responsibilities will include**: - Opening files. - Draft documents at the direction of the lawyer. - Assist with administrative tasks including scanning and digital filing of client information. -...

  • Duty Counsel

    3 weeks ago

    Kingston, Canada Legal Aid Ontario Full time $90,187 - $154,117

    Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. Building a diverse...

  • Legal and Business Manager

    9 months ago

    Kingston, Canada Queen's University Full time

    Legal and Business Manager About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Legal and Business Manager

    9 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Director, Legal Services

    2 weeks ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all...

  • Director, Legal Services

    7 months ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and thank these nations for their care and stewardship over this shared land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable...

  • Policy Analyst, Government Relations

    2 months ago

    Kingston, Canada Queen's University Full time

    Policy Analyst, Government Relations About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...