Legal and Business Manager

2 months ago

Kingston, Canada Queen's University Full time

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

The Office of the University Secretariat and Legal Counsel (“Office”) sustains the good governance of Queen’s University and provides legal advice to senior administrators, faculties, departments and administrative units on all issues with legal implications affecting the university.

Reporting to University Counsel, and taking direction from the Director and Associate Secretary of the university (“Director”), the Legal & Business Manager provides overarching business and financial support to the Office, senior level administrative support to University Counsel, and administrative support to the Legal Counsel Unit in the Office. The incumbent may be called upon to carry out defined projects and special initiatives for the Office, which will require activity and priority planning, coordination, as well as policy and procedure analysis and adaptation.

The Legal & Business Manager is an integral component of an established, high-functioning, and highly collaborative team. The Legal & Business Manager demonstrates initiative, personal accountability, outstanding time management skills and excellent judgment in prioritizing duties, responsibilities, tasks, and projects to ensure accurate and timely completion. The Legal & Business Manager welcomes and fosters an inclusive and collaborative work environment and functions with a high level of precision, demonstrating attention to detail, efficiency, and a commitment to excellent client service.

**KEY RESPONSIBILITIES**:
Budget & Financial Management
- Prepare annual budget for the Office of the University Secretariat and Legal Counsel; prepare reports for projections and scenarios.
- Manage the Office’s annual operating budget and staffing strategy, in consultation with the Director, and other senior Office managers as necessary.
- Compile and analyze financial data; develop reports for University Counsel and the Director on key aspects of financial management, highlighting areas of concern with recommendations for corrective action.
- Monitor the Office’s financial performance on a day-to-day basis and report on the financial position of the Office against the Office’s annual budget allocation; identify, review, and resolve concerns with University Counsel and the Director.
- Prepare quarterly financial reports and forecasts, annual service level reporting, variance analyses and other budget, finance and operations reporting for the Office of Planning and Budgeting, Financial Services, Strategic Procurement, and Human Resources.
- Manage all Office accounts; perform all general and budgetary accounting functions for revenue and expenses. Ensure all remittances for the Office are made in a timely fashion.
- Authorize purchases and leases for the full scope of office supplies and equipment.
- Participate in the university’s Business Officers, Shared Service Business Officers, Cybersecurity Advocates Group and other meetings and initiatives, reporting back as necessary at weekly Office meetings.

Office Administrative Management
- Draft and manage unit communications to the university community for University Counsel and unit senior staff.
- Oversee the University Counsel and University Secretary calendars, according to priority items and projects and follow-up on deliverables required to meet objectives.
- Triage complaints and issues to determine action requirements. Liaise with University Counsel and/or the Director (and other senior managers as appropriate) to facilitate resolution of issues and ensure consistency. Follow up on resolution action plans.
- Provide high-level administrative support to the Office as a whole, and where needed to senior managers. This includes overseeing the scheduling of meetings, booking space, arranging logistics, and preparing agendas and minutes. Lead or support Office projects or activities on behalf of University Counsel or the Director, as required.
- Create a positive and inclusive work environment that supports and promotes a culture where a diverse range of ideas and perspectives are valued and incorporated into decision-making.
- Manage space, facilities, furniture, and telephones for the Office. This includes resolving building issues such as repairs and service complaints. Serve as an Office contact for Queens ‘Connect’ and ‘Fix-It’ services.
- Responsible as lead for Office procurement initiatives and for interaction with the Offices of Planning and Budgeting, Financial Services, and Strategic Procurement Services.
- If necessary, manage a

  • Legal and Business Manager

    2 months ago

    Kingston, Canada Queen's University Full time

    Legal and Business Manager About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Legal Aid Worker

    4 days ago

    Kingston, Canada Legal Aid Ontario Full time

    **Company Bio** Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If...

  • Legal Aid Worker

    4 days ago

    Kingston, Canada Legal Aid Ontario Full time

    Union: OPSEU - Districts - Job Number: J0124-1145 - Job Title: Legal Aid Worker - Job Type: Permanent Full Time - City, Province, Country: Kingston, Ontario, Canada - Job Location: Kingston - Job Category: Customer Service / Customer Associates - Job Classification: S4U - Role Designation: - LAO Workplace Based - Role is physically based in an in-person LAO...

  • Legal Aid Worker

    4 days ago

    Kingston, Ontario, Canada Legal Aid Ontario Full time

    Company BioLegal Aid Ontario employees are committed to making a difference in the lives of our clients.As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.If you are...

  • Legal Assistant

    3 weeks ago

    Kingston, Canada Black and Black Full time

    Overview: Duties - Prepare wills and Powers of Attorney - Assist attorneys with legal document preparation - Maintain case files and organize documents for easy retrieval - Prepare documentation for purchase, sale, and mortgage transactions - Order search reports - Prepare final reporting letters - Perform data entry and maintain accurate records of client...

  • Legal Counsel

    1 week ago

    Kingston, Canada THE EMPIRE LIFE INS. CO Full time

    **Legal Counsel** **Why you’ll love this role**: **As Legal Counsel, you will be working as part of a high performance, dedicated and supportive legal team that provides legal and risk management advice, support and services to the Company on a wide variety of legal and regulatory issues.**: **What you’ll be working on**: - Advising business units on...

  • Legal Counsel

    2 weeks ago

    Kingston, Canada THE EMPIRE LIFE INS. CO Full time

    **Legal Counsel** **Why you’ll love this role**: **As the Legal Counsel, you will be working as part of a high performance, dedicated and supportive legal team that provides legal and risk management advice, support and services to the Company on a wide variety of legal and regulatory issues.**: **What you’ll be working on**: - Advising business units...

  • Coordinator, Finance and Legal Administration

    7 days ago

    Kingston, Canada Queen's University Full time

    Coordinator, Finance and Legal Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Coordinator, Finance and Legal Administration

    1 week ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Legal Assistant

    3 weeks ago

    Kingston, Canada Van Dyke Law Full time

    Responsibilities: - Assist attorneys in all phases of litigation, including drafting legal documents, preparing correspondence, and conducting legal research - Manage and organize case files, including maintaining electronic and physical files - Coordinate and schedule meetings, depositions, and court appearances - Prepare and file legal documents with...

  • Director, Legal Services

    1 month ago

    Kingston, Ontario, Canada City of Kingston Full time

    Position Summary PLEASE NOTE - The City of Kingston has engaged the professional services of Boyden Executive Search to support recruitment efforts for this particular position. All qualified and selected applicants will be forwarded to Boyden Executive Search for considerationReporting to the Chief Administrative Officer, the Director, Legal Services & City...

  • Director, Legal Services

    3 weeks ago

    Kingston, Ontario, Canada City of Kingston Full time

    Position Summary PLEASE NOTE - The City of Kingston has engaged the professional services of Boyden Executive Search to support recruitment efforts for this particular position. All qualified and selected applicants will be forwarded to Boyden Executive Search for considerationReporting to the Chief Administrative Officer, the Director, Legal Services & City...

  • Junior Law Clerk/legal Assistant

    2 months ago

    Kingston, Canada Viner Kennedy Frederick Allan and Tobias LLP Full time

    Viner, Kennedy, Frederick, Allan & Tobias LLP is currently seeking a Junior Law Clerk/Legal Assistant to assist a lawyer with their growing family law and litigation practice. Law Clerk/Legal Assistant Job Duties: - Communicating with clients, the Court and other law offices - Drafting all necessary documents - Manage lawyer's calendar, bookings and hard...

  • Relationship Manager

    2 weeks ago

    Kingston, Canada BMO Financial Group Full time

    42 Bath Rd Kingston Ontario,K7L 1H5 Provides technical expertise for proactive credit analysis, structuring, pricing, and overall transactions assessment within the assigned portfolio / jurisdiction. Provides advisory supports to the team to provide insights on the accuracy and consistency of decisions relative to risk strategies, policies, and appetite....

  • Legal Assistant: Litigation

    2 months ago

    Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - LITIGATION (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Litigation group. Responsibilities will include**: - Assisting with administrative tasks as supervised by Litigation Law Clerks, including assisting with preparation of document briefs, scanning and...

  • Law Clerk/legal Assistant

    2 weeks ago

    Kingston, Canada Barbara J. Hulme Professional Corporation Full time

    **About us** A busy, boutique law firm practicing in the area of Wills and Estates seeks a Law Clerk/Legal Assistant with 1-2 years experience. Our work environment includes: - Modern office setting - Casual work attire - Relaxed atmosphere **Responsibilities**: - Manage all incoming cold calls and existing client communication with the lawyer - Conduct...

  • Legal Assistant: Wills and Estates

    2 months ago

    Kingston, Canada Cunningham Swan Full time

    **LEGAL ASSISTANT - Wills and Estates (FULL TIME, PERMANENT)** **About the Job**: **This is an exciting opportunity to play a key role in all aspects of our busy Wills and Estates group. Responsibilities will include**: - Manage all incoming cold calls for the group, including preparation of client intake forms, communication to lawyers, follow-up. -...

  • Director, Legal Services

    3 weeks ago

    Kingston, Canada City of Kingston Full time

    **Opening Statement** We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah - nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen-dat) territory and thank these nations for their care and stewardship over this shared land. Kingston is a smart, livable city in the heart of eastern Ontario. Its stable...

  • Or Business Manager

    4 days ago

    Kingston, Ontario, Canada Kingston Health Sciences Centre Full time

    Title:OR Business ManagerDepartment:Perioperative ServicesPosition Number:Hours of Work:Temporary Full-Time Position (Approximately 12 months); Day ShiftsSalary:Class 07 - $ per hourUnion:Non-UnionLocation:Kingston General Hospital SitePRIMARY FUNCTIONServes as the business leader for perioperative services, ensuring cost-effective business operations, sound...

  • Legal Assistant

    2 months ago

    Kingston, Canada Cunningham Swan Full time

    We are currently searching for a full-time **Legal Assistant **to join our team. **About You**: - A Legal Assistant or Law Clerk Diploma (or equivalent) - Undergraduate degree is an asset. - A minimum of 1 year experience in a law office is an asset. - Strong focus on providing exceptional customer service. - Demonstrated willingness to take initiative and...