Executive Assistant, Finance

4 months ago

Saskatoon, Canada SIIT Full time

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

**Nature and Scope**

The Executive Assistant (EA) provides confidential and high-level administrative support to the Vice-President, Finance, as well as all Directors within the VP, Finance portfolios. The VP role is responsible for all design and execution of Finance and Governance functions, including board and committee support, as well as key institution-wide initiatives such as the Oyateki Partnership and Virtual Health Hub. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

**General Accountability**

The Executive Assistant will be responsible for receiving, prioritizing, directing and/or delegating all telephone or written correspondence requests submitted to the Vice-President, Finance and/or the Directors within their portfolio, and follow-up as necessary while ensuring confidentiality, timeliness, consistency and accuracy. As a key Institutional resource, the EA is required to coordinate office activities and schedules to enhance effective and efficient operations. This is a high-volume position involving tight timelines and multiple tasks with competing demands.

**Specific Accountabilities**

This position is responsible for the overall effective operations and initiatives under the authority of the Vice-President, Finance as well as the Directors within the VP portfolio. The incumbent will support the Vice-President and Directors by providing advanced administrative support while establishing priorities and anticipating needs to ensure commitments are successfully achieved. This will be accomplished by organizing multiple tasks to reduce the amount of administrative work required by the Vice-President and Directors and ultimately optimizing the use of their time. This position requires initiative and independent judgment and works independently under mínimal supervision, setting up effective and efficient processes, managing office operations and carrying out the Vice-President and Director's directives with high-level staff and faculty committees. Other administrative duties will include records management, records destruction and file retention and maintenance. This position provides additional support as required and includes the following broad range of accountabilities:
**_
Administrative Support_**
- Extensive knowledge of the functions, purposes and programs of SIIT to answer and direct routine inquiries and promptly respond to inquiries as required
- Provide professional administrative support to the Vice-President, and Directors as well as back up coverage, in order to support the accomplishment of department objectives
- Coordinate all logistics of meeting requests including booking rooms, set up and take down of technology, catering and refreshment requirements, as well as travel and accommodation requirements as required
- Provide administrative support for department meetings, committees, and/or working groups as assigned, including preparation for technical support, preparation of agenda, minute taking and minute distribution
- Handle and process documents with confidentiality and compliance while exercising best practice with administrative procedures: records management, records destruction and file maintenance - physical and electronic as well as the retention and destruction of documents
- Create and maintain efficient and detailed electronic and paper file management processes, ensuring systems of the Vice-President and Directors are maintained
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
- In collaboration with the Vice-President and Directors, assign and monitor clerical and administrative functions of administrative staff
- Provide back up to the Administrative Assistant, while operating a multiline switchboard and transferring calls where appropriate, and taking messages as required
- Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures
- Follow-up with the Vice-President and Directors on assignments, deadlines, projects, and provide status reports when necessary
- Schedule and register the Vice-President and Directors for conferences, meetings, including travel, accommodations, and complete expense reports

**_
Client Focus _**
- Screen incoming calls and requests

  • Finance Assistant

    7 months ago

    Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

    **POSITION TITLE**: Finance Assistant **DEPARTMENT**: Finance **CLASSIFICATION**: MGO-04 **SALARY RANGE**: $50,000.00 to $59,755.00 Per Annum **POSITION TYPE**:Full-time, Permanent **LOCATION**: Saskatoon **ACCOUNTABLE TO**:Director of Finance **Brief Overview**: Under the direction of the Director of Finance, the Finance Assistant will be responsible...

  • Finance Assistant

    6 months ago

    Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

    **POSITION TITLE**: Finance Assistant **DEPARTMENT**: Finance **CLASSIFICATION**: MGO-04 **SALARY RANGE**: $51,000.00 to $60,950.00 Per Annum **POSITION TYPE**:Full-time, 2-Year Term **LOCATION**: Saskatoon **ACCOUNTABLE TO**:Director of Finance **Brief Overview**: Under the direction of the Director of Finance, the Finance Assistant will be...

  • Finance Administrative Assistant

    6 months ago

    Saskatoon, Canada Bridges Health Services Inc. Full time

    Reporting to the Finance Manager, the Administration/Finance Assistant will thrive in a fast-paced work environment, be able to manage multiple tasks, prioritize appropriately, and learn independently. Reliability, a strong work ethic, proficiency in Microsoft Office, attention to detail, basic knowledge of accounting principles and professional customer...

  • Finance Assistant

    4 weeks ago

    Saskatoon, Canada Sherwood Chevrolet Inc Full time

    **Sub-Prime Finance Assistant** Sherwood Chevrolet is seeking a dynamic and detail-oriented Sub-Prime Finance Assistant to join our growing team. We need an individual who is open-minded, self-motivated, and enthusiastic about collaborating with others. Your primary responsibility will be to support the finance department by managing client interactions and...

  • Executive Assistant

    3 months ago

    Saskatoon, Canada SIIT Full time

    **Join our team!** As an Executive Assistant, you will play a key role in ensuring the smooth operation of our Finance department. You will be responsible for providing high-level administrative support to our VP and Directors within the department, managing schedules, coordinating various tasks, and facilitating communication across the Institute. We are...

  • Executive Assistant

    3 months ago

    Saskatoon, Canada SIIT Full time

    Join our team! As an Executive Assistant, you will play a key role in ensuring the smooth operation of our Finance department. You will be responsible for providing high-level administrative support to our VP and Directors within the department, managing schedules, coordinating various tasks, and facilitating communication across the Institute. We are...

  • Assistant Manager, Finance, Administrative Support

    7 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Assistant Manager, Finance, Administrative Support Group, College of Arts and Science**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which...

  • Administrative Assistant, Finance, Strategy

    6 months ago

    Saskatoon, Canada Canpotex Limited Full time

    We have an exciting opportunity to grow your career as a permanent **Administrative Assistant, Finance, Strategy & Sales Administration (24-12).** **We are**: Headquartered in Saskatoon with three international offices, we are one of the world's largest suppliers of potash overseas. On behalf of our Shareholders, Mosaic and Nutrien, we market and deliver...

  • Account Manager

    7 months ago

    Saskatoon, Canada Dynamic Capital Equipment Finance Inc. Full time

    **About Dynamic Capital** Discover the Vibrant Dynamic Culture Through Our Team: - "Amazing Teamwork - Open communication" - Sales Support Associate - "I enjoy the fast-paced, high-performing environment of the Dynamic Capital team. We are a collaborative team dedicated to our clients." - Account Manager - "Our unique Dynamic culture - there's not a day...

  • Executive Assistant to Chief Financial Officer

    7 months ago

    Saskatoon, Canada OBASA Suites Full time

    MyKey Global Accommodations is seeking an energetic and results-driven Executive Assistant/Administrative Assistant person to join our corporate team in Saskatoon, Saskatchewan. Key responsibilities of Executive Assistant will include, but are not limited to: - Follow up on assigned tasks to the Finance Team and basic accounting work - Assisting the CFO...

  • Assistant Finance Manager

    7 months ago

    Saskatoon, Canada AcuFast Full time

    **Assistant Finance Manager** **Location: Saskatoon, SK** **Opportunity** **This position will include the following responsibilities and day-to-day functions but is not limited to**: - Prepare month-end and year-end consolidated financial statements. - Assist in the annual budget and quarterly forecast processes. - Monthly variance analysis. - Lead,...

  • Mha Program Finance Assistant

    6 months ago

    Saskatoon, Canada METIS NATION - SASKATCHEWAN Full time

    **POSITION TITLE**: Mental Health and Addictions Program Finance Assistant **DEPARTMENT**: Health **CLASSIFICATION**: MGO-02 **SALARY RANGE**: $40,800.00 to $48,760.00 Per Annum **POSITION TYPE**:Part-time, Temporary 1-Year Term **LOCATION**: Saskatoon **ACCOUNTABLE TO**:Director of Health **Brief Overview**: Under the direction of the Director of...

  • Chief Finance Officer

    7 months ago

    Saskatoon, Canada STC URBAN 1ST NSTNS Full time

    **The Position** Reporting to Chief Executive Officer (CEO), the CFO position will responsible for directing the financial affairs of STC and its entities. The position will conduct regular analysis, sourcing/managing funds, performance measure updates, ongoing management accounting, decision support and financial reporting to the CEO, Tribal Chief, and the...

  • Assistant Finance Manager

    7 months ago

    Saskatoon, Canada STgenetics Full time

    **Assistant Finance Manager** **Location: Saskatoon, SK** **Opportunity** **This position will include the following responsibilities and day-to-day functions but is not limited to**: - Prepare month-end and year-end consolidated financial statements. - Assist in the annual budget and quarterly forecast processes. - Monthly variance analysis. - Lead,...

  • Executive Assistant, Governance Office

    3 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant, Governance Office**: **Primary Purpose**: The executive assistant provides confidential and high-level administrative support to the University Secretary and the Governance Office in general. This position acts as the first point of contact for the Governance Office and deals with a broad spectrum of queries. This position also...

  • Executive Assistant

    6 months ago

    Saskatoon, Canada University of Saskatchewan Full time

    **Executive Assistant**: **Primary Purpose**: The Executive Assistant (EA) provides a broad range of high-level administrative, organizational, communication, planning, and problem-solving assistance and support to the Dean of the College of Dentistry and the Executive Officer. The role requires high level functioning in balancing complex, strategic,...

  • Executive Assistant

    7 months ago

    Saskatoon, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Executive Administration team as an Executive Assistant. This diverse team of professionals directly contributes to the success of the firm by...

  • Executive Assistant

    3 months ago

    Saskatoon, Canada Family Service Saskatoon Full time

    **JOB POSTING** **Position: Executive Assistant** **Employment Type**:Full-time, permanent, out of scope position - 1.0 FTE, 35 hours per week **Closing Date**: October 1, 2024 **Duties and Responsibilities**: Reporting to the Executive Director, the Executive Assistant plays a central role supporting all areas of the organization. Key functions include...

  • Finance Clerk

    3 months ago

    Saskatoon, Canada Central Urban Metis Federation Inc. Full time

    **Position**:Finance Clerk (Accounts Receivable/ Accounts Payable ) **Position Profile**: The Finance Clerk reports to the Director of Finance and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures, processing and monitoring receipts and revenues, and assisting...

  • Executive Assistant

    6 months ago

    Saskatoon, Canada Saskatoon Auto Connection Inc. Full time

    We are seeking an **Executive Assistant** to be responsible for managing the schedule and communications of the President of Saskatoon Auto Connection. Expect to play a pivotal role in ensuring efficient operations and supporting senior-level managers. If you’re organized, proactive, and thrive in a dynamic environment, this position might be a perfect fit...