Executive Assistant

1 week ago

Saskatoon, Canada Saskatoon Auto Connection Inc. Full time

We are seeking an **Executive Assistant** to be responsible for managing the schedule and communications of the President of Saskatoon Auto Connection. Expect to play a pivotal role in ensuring efficient operations and supporting senior-level managers. If you’re organized, proactive, and thrive in a dynamic environment, this position might be a perfect fit for you

**RESPONSIBILITIES**:
**1. Point of Contact**:

- Act as the primary point of contact among executives, employees, clients, and external partners.
- Manage information flow promptly and accurately.

**2. Calendar Management**:

- Handle executives’ calendars, scheduling meetings, appointments, and events.
- Coordinate logistics for internal and external meetings.

**3. Travel and Accommodation**:

- Make travel arrangements (flights, hotels, transportation) for executives.
- Ensure seamless travel experiences.

**4. Expense Tracking and Reporting**:

- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Assist with expense reconciliation.

**5. Clerical Oversight**:

- Oversee the performance of other clerical staff.
- Maintain office supply inventory.

**6. Communication and Documentation**:

- Take minutes during meetings.
- Screen and direct phone calls, distribute correspondence.

**7. Confidentiality and Discretion**:

- Handle sensitive information with discretion and maintain confidentiality.

**REQUIREMENTS AND SKILLS**:
**1. Work Experience**:

- Previous experience as an Executive Assistant, Personal Assistant, or in a similar role.

**2. Technical Proficiency**:

- Excellent MS Office knowledge (Word, Excel, PowerPoint).

**3. Communication Skills**:

- Outstanding verbal and written communication skills.

**4. Organization and Time Management**:

- Strong organizational skills and ability to manage multiple tasks.

**5. Education**:

- High school degree required; University degree, diploma or certification is a plus.

**ABOUT US**

Saskatoon Auto Connection is an auto dealership in Saskatoon, in business now for 16 years, with a team of over 20 exceptional people focused on providing product and service excellence in the areas of auto sales, service, glass, and detailing. We are innovative, fun, and customer-focused, and our mission is to help our clients with their automotive needs using principles that the automotive industry is rarely known for - honesty, integrity, and transparency. We pride ourselves on being the positive change we want to see in the world, and having the best reputation of any dealership in Saskatchewan.

Our work environment includes:

- A beautifully renovated modern building with glass exterior and glass offices
- One of the nicest shop spaces in our industry. Massive, bright, and fully renovated - with an impressive array of modern tools, tech, and brand new equipment
- Positive people who love what they do and genuinely care about working somewhere they can be proud of
- Regular social events
- Lively, engaging atmosphere

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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