Office Manager and Executive Assistant

3 weeks ago

Toronto, Canada Higher Education Strategy Associates. Full time

**Office Manager & Executive Assistant**

**Higher Education Strategy Associates Full-time, Permanent**
**Location: Toronto, ON**

We are seeking an Office Manager and Executive Assistant for a permanent position. This role would be based out of our downtown Toronto office, public health conditions allowing. Responsibilities would include:

- Administering the office budget and day-to-day finances, including processing payments and maintaining short-term revenue and spending projections;
- Maintaining our physical and IT assets, including in terms of procurement, maintenance and inventory;
- Handling administration related to our human resources, including health and dental insurance;
- Assisting with scheduling of meetings and research activities;
- Coordinating office travel;
- Administering promotional activities such as mail-outs;
- Identifying and helping to enact improvements in company operations;
- Coordinating HR processes, including recruitment, onboarding, recordsmanagement and routine HR administration;
- Working with the Vice President to promote compliance with applicableemployment regulations, e.g., by organizing and keeping records related to health and safety training, posting health and safety policies, liaising with building management to facilitate fire safety training;
- Information Management: Maintaining centralized management of subscriptions to software, information services and knowledge resources; maintaining a system to organize files and ensure that project records are complete and up to date, including contracts and amendments;
- Assisting project teams to maintain records that forecast workload, monitor and promote compliance with time-tracking software, and generate time usage reports as required by management.

**Key general competencies for this role are**:

- A high level of discretion and professionalism in conduct and communications;
- An eagerness to learn and foster learning in others, and a capacity to respond tofeedback productively (i.e., a growth mindset);
- Strong capacity to operate and exercise leadership within a team;
- Initiative in responding to opportunities or challenges, acting with limited oversight and seeking out further direction where needed;
- Organisation skills to sequence tasks, make efficient use of time, and manage information effectively; and
- Commitment and skill with regard to issues of inclusivity and equity.

**Additional specific attributes that would be an asset include**:

- Capacity in financial management - experience with QuickBooks is a particular asset;
- Training in project management;
- Native or near-native fluency in French (please note any other languages as well);and
- Being flexible and comfortable managing a variety of different demands at once, at times under short deadlines.

**Salary and Benefits**
- Starting salary of $60,000 per year.
- Access to twenty days of paid vacation (pro-rated from start date).
- A medical and dental package is offered from Day 1
- Flexible start and end hours and opportunities to work from home up to 50%weekly.

**Start Date - Immediate**—we are looking for someone who can hit the ground running.

**About Us**

**Application Process**

**Salary**: $60,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5V 2M5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Toronto, ON M5V 2M5

Application deadline: 2023-08-10

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