Executive Assistant

7 months ago

Toronto, Canada Office of MPP Adil Shamji Full time

**Role Summary**

Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation of both the legislative and constituency office. Additionally, the Executive Assistant to the Member will be responsible for engaging with the riding’s constituents, local groups, stakeholders and other relevant parties by responding to their enquiries and assisting with community outreach. An individual with strong organizational, leadership, and team-work skills will thrive in this role.
- Job type: Permanent
- Salary: $60,000-$75,000 plus benefits, commensurate with experience and qualifications
- Location: Toronto

**Process**

**Executive Assistant to the MPP**

**SUMMARY**

Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and their Constituency Office. You are expected to co-ordinate the Member’s Queen’s Park and Constituency Office logistics and ensure that the parliamentary and community duties on behalf of the Member are carried out. The Executive Assistant to the Member will be responsible for engaging with the riding’s constituents, local groups, stakeholders and other relevant parties by responding to their enquiries and assisting with community outreach. You will be responsible for ensuring the operation of both the legislative and constituency offices. The EA role is supervisory over all other staff members, and it is therefore your role to ensure all delegated tasks are completed and that any issues that need to be elevated to a supervisory position are dealt with. The EA is ultimately responsible for ensuring the Member is able to carry out all of his obligations. Given this, those with prior experience in a political office as an Executive Assistant, Chief of Staff, or other similar role will be prioritized.

**DUTIES**

**Office Management**:
Supervise and assume responsibility for the Member’s office affairs such as:

- Manage and supervise staff
- Assign duties and assignments while balancing workload
- Manage office inventory, logistics, and finances, including the Global Office Budget, and monitor staffing levels
- Manage all forms of correspondence and office calendar
- Develop goals, values and strategy for the Office, and ultimately ensure that staffing and operations are consistent with these objectives

**Constituency Services**:

- Assist all other members of the team in completing case work
- Monitor the broader constituency caseload to ensure high quality control standards prioritizing timeliness, satisfactory resolution and a strong client-focused brand
- Assist the Member in forging strong community relations by identifying and liaising with stakeholders to foster constructive two-way communication
- Ensure that there is representation at community/stakeholder events by office staff
- Respond to and resolve issues and problems, escalating to the Member and appropriate Ministries as appropriate
- Write and edit information for constituency newsletter or information bulletins, advertising and marketing materials (print and digital)

**Member Support**:

- Advise Member of policy and strategic recommendations as well as emerging community/political issues
- Collaborate with the Legislative Assistant in administration of the Member’s legislative and constituency office calendars
- Assist with Member correspondence and logistics to execute professional functions (e.g. travel)
- Research and draft responses to correspondence for MPP’s review
- Perform research and development of speaking notes and other communications products
- Provide thoughtful recommendations drawing on research and analysis to resolve complex political or community challenges
- Accompany and/or represent the Member at events related to legislative and constituency priorities

**QUALIFICATIONS**

University degree or post-secondary education in political science, history, government relations, communications or a related field combined with experience working in an office or political environment. Alternatively, an acceptable combination of education, training and relevant experience.

**Skills**
- Comprehensive knowledge of the Ontario Legislature, policy, and public affairs
- Effective communications and interpersonal skills used to strengthen relationships with colleagues, stakeholders and constituents
- Proven ability to review, analyze and condense large quantities of material to present in easily understandable and actional formats
- Superior organizational, project management, and time management skills with keen attention to detail
- Ability to work in a fast-paced environment with constantly evolving and changing priorities/challenges
- Experience in conflict management and

  • Executive Assistant

    6 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    6 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Office Administrative Assistant

    3 months ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    6 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    7 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    22 hours ago

    Toronto, Canada NorthOne Full time

    **We're the banking app that believes in small businesses.** Our company is looking for high performing builders to join our growing team as we enter our next phase of expansion. We are a San Francisco, New York, Portland, Toronto and remote-friendly based, venture-backed startup at the heart of the FinTech movement that is shaping the way financial...

  • Executive Assistant

    6 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    6 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    22 hours ago

    Toronto, Canada OTT Financial Group Full time

    OTT Financial Group is the parent organization of a group of financial services and investment companies. OTT Properties & Development Group, a member company of OTT Financial Group, is tasked with planning and developing OTT's vast land reserves in Ontario into hospitality, commercial, residential, and industrial properties. We are ambitious,...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    7 months ago

    Toronto, Canada Mattr Full time

    Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide. Shawflex is the Market Leader and a Trusted Brand in the Electrical Infrastructure industry with a wide variety of wire and cable...

  • Executive Assistant

    7 months ago

    Toronto, Canada Canada Life Assurance Company Full time

    Executive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...

  • Executive Assistant

    1 month ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (Hybrid, 3x/week On-site)Job Type: PermanentSalary: $70,000 to $80,000 per yearJoin a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support to our...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Hybrid, 3x/week On-site) Job Type: Permanent Salary: $70,000 to $80,000 per year Join a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support...

  • Executive Assistant

    6 months ago

    Toronto, Canada Informal Systems Full time

    **Executive Assistant** Full Time Canada, USA, Remote **About Informal** We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future. Informal is structured with five business units which include: - Cosmos Hub: A core developer of the Cosmos Hub...