Vendor & Sponsorship Coordinator

6 months ago

Vancouver, Canada The MRG Group Full time

_**Vendor & Sponsorship Coordinator**_
- **MRG Events**_
- **The MRG Group**_
- **Vancouver **_

**WE CREATE POSITIVE SHAREABLE EXPERIENCES**
The MRG Group is a leader in experience creation. In operation since 2008, The MRG Group has grown to become Canada’s largest independent entertainment company, and through its ownership of 12 hospitality properties and 6 venues across Canada, the business is passionate about providing positive shareable experiences for its guests, 500+ employees, and partners.

In addition, The MRG Group owns and operates an events business, travel company, digital publication, and ticketing service Admit One. In 2021, the business expanded its presence into the US, signing its first venue deals with properties in New York and California later that year.

**The Role**
- Act as the main point of contact for vendors and all vendor related inquiries
- Assist with outreach for potential exhibit booths / sponsor booths
- Build and maintain strong external relationships with corporate sponsors/ vendors
- Identify, track, pursue and cultivate new business leads
- Admin duties to support sponsorship contracts and invoicing
- Manage all health permits/event coordinator forms for food trucks, and all vendors onsite, working with local health authority
- Manage all deliverables and receivables onsite
- Lead the vendor and sponsor load-in, being available to answer questions and sort out any onsite issues with assistance from the production team
- Assist vendors and sponsor load-in and other obligations as required
- Send invoices and track all vendor payments
- Work with Event Operations Manager to place all sponsors and vendors on sitemap and audit merchant placements on existing maps
- Reconcile sales with food vendors, and follow up with appropriate invoicing post event
- Other duties as assigned.

**Knowledge, Skills, Abilities**
- Experience of working in cross-departmental teams or structures
- Self-motivated and determined
- Organized, and able to manage multiple tasks
- Attention to detail and able to produce high quality work
- Excellent interpersonal communication skills
- Strong written and verbal communication
- Team player
- Able to tackle challenges constructively and find creative ways forward
- Experience with Square, Asana and Google Sheets

**Requirements**:

- Minimum 2+ years of related experience
- Comfortable standing/walking for long periods of time
- Experience working independently and as a self starter
- Proven experience managing multiple events or deadlines simultaneously
- Able to communicate effectively and professionally via written and verbal communication
- Drivers license is considered an asset
- Experience working with Asana, and/or Google Drive is considered an asset
- Experience in live music and large scale events environment considered an asset
- Experience with Wuffoo considered an asset

**Terms & Expectations**
- Due to the nature of the work, after hours correspondence may be required

**What’s In It For You?**
- Competitive starting rate
- A fun and casual environment. You will be joining a close-knit, innovative team of creative and energetic go-getters
- Employee Discounts to our concerts/shows, at our hospitality venues
- A welcoming, fun and safe work environment where everyone can show up authentically to work each day and feel respected
- Career development opportunities with a company that encourages individuals to learn and grow.
- Think you have what it takes? Willing to roll up your sleeves and get things done? Let’s talk_

Thank you for your interest in MRG. Given the anticipated interest in this role, only those selected for an interview will be contacted.

**Job Types**: Part-time, Fixed term contract

**Salary**: From $20.00 per hour

**Benefits**:

- Casual dress
- Company events
- Discounted or free food
- Store discount

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Holidays
- Monday to Friday
- Weekends as needed

Application question(s):

- Are you comfortable obtaining a background check for this position?

**Experience**:

- Vendor management: 2 years (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Vancouver, BC V6Z 2H2 (required)

Work Location: In person

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