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Vendor & Sponsorship Coordinator

4 months ago

Vancouver, Canada The MRG Group Full time

**Vendor & Sponsorship Coordinator**
**MRG Events**

**Vancouver, BC**

**The Role**
- Act as the main point of contact for vendors and all vendor related inquiries;
- Assist with outreach for potential exhibit booths / sponsor booths;
- Build and maintain strong external relationships with corporate sponsors and vendors through securing and leading new business generation;
- Identify, track, pursue and cultivate new business leads;
- Execute administrative duties to support sponsorship contracts and invoicing;
- Collect and organize all health permits for food trucks, and all vendors onsite, working with local health authority;
- Complete event coordinator forms for local health authorities;
- Manage all deliverables and receivables onsite at events for vendors;
- Advance all sponsors and vendors with event and load in/out information and manage activations onsite;
- Lead the vendor and sponsor load-in, being available to answer questions and sort out any onsite issues as they arise with assistance from the production team, and ensuring any obligations from our team are met;
- On-site, assist to ensure vendor and sponsor load-in and any obligations as required;
- Send invoices and track all vendor payments, working with Square, Asana and Google Sheets, and finalize monthly reconciliation through Square;
- Update Master Supply List with booth placements, and manage all vendor and Sponsor rental requests;
- Work with Event Operations Manager to place all sponsors and vendors on sitemap and audit merchant placements on existing maps;
- Reconcile sales with food vendors, and follow up with appropriate invoicing post event;
- Maintain vendor relationships with prompt communication;
- Other duties as assigned.

**Knowledge, Skills, Abilities**
- Minimum 2+ years of related experience;
- Drivers license and access to a vehicle required;
- Comfortable standing and or walking for long periods of time;
- Working experience in live music and large scale events environment is considered an asset;
- Highly self-motivated and determined;
- Attention to detail and the ability to ensure all outputs are of the highest quality;
- Excellent interpersonal communication skills, including tact and assertiveness, and the ability to communicate at all levels in a complex environment;
- Ability to prioritize various tasks, organize and manage multiple events simultaneously;
- Ability to work as part of a team with experience working independently and as a self starter;
- Able to tackle challenges constructively and find creative ways forward
- Knowledge of technology, experience with Wufoo is considered an asset;
- Experience working with Asana, and/or Google Drive is considered an asset.

**Term**: Seasonal 4 Month contract (October - January)

**Hours**: Approx 35 hours per week

**Terms & Expectations**
- Due to the nature of the work, after hours correspondence may be required.

Thank you for your interest in The MRG Group. Given the anticipated interest in this role, only those selected for an interview will be contacted.

MRGCareers