Administrative Coordinator

3 weeks ago

Richmond, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 164709
Business Function: Human Resources
Primary City: Richmond
Other Location(s):
Province: British Columbia
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPXMA01
Number of Vacancies: 1
Position Reports To: RICARDO YAKEL
Area of Competition: All MGT in Pacific Region
Posting Date (01/04/2023):
Closing Date (01/18/2023):
The Administrative Coordinator provides comprehensive administrative support for the efficient operation of the Director’s organization, and serves as an information and communications resource with employees, union representatives, customers and local, regional and national management at Canada Post.

**Responsibilities**:
Below are the main job requirements and responsibilities for the Administrative Coordinator.
- Works in partnership with other members of the team. Ensures the timely and effective delivery of key activities by determining the delivery schedule, preparing materials, maintaining a timeline and follow-up with key stakeholders. Activities include, but are not limited to leave calendars, SAP entries, presidential correspondence, and Ombudsman requests.- Creates meeting and project calendars for the Director, including coordinating master scheduling by receiving and reviewing scheduling requests, managing calendars, setting up appointments, scheduling meetings, and identifying potential conflicts.
- Maintains an up-to-date master filing system (electronically and/or manual) for the office, including correspondence, invoice payments, leave records, expense reimbursements, and general information for archiving and retrieval
- Makes travel arrangements for the Director and/or other team members. Prepares advance itineraries and post-travel expense reports. May help to prepare briefing material, as applicable.

**Job Responsibilities (continued)**:

- Assists with the management of the office budget including accounting, record keeping and reporting. Purchases primary office supplies and confirms receipt of goods. Reviews all expense claims and certifies selected items adhere to the corporate chart-of-account information. Prepares reports for payment authorization,.- Coordinates all activities and documentation for Director-driven meetings, conference calls and regional conferences. Prepares agendas, arranges for and communicates logistics, and as required, prepares and distributes minutes, including follow-up with appropriate leads on outstanding action items. Organizes meeting requirements such as conference rooms, catering, audio and visual equipment and other requirements.
- Engages in work assignments designed to challenge and increase understanding of the organization. Participates in training and professional development opportunities to enhance effectiveness and increase knowledge. As required, provides on-the-job training and orientation to new staff.
- Prepares, undertakes and assumes responsibility for special projects as requested by the functional head, in accordance with management’s needs.

**Qualifications**:
Education
- Completion of secondary school according to provincial standards or equivalent (GED) is required.
- Completion of post-secondary (College/University) courses may be required.

Experience
- No previous work experience is required.
- Knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
- Ability to work with general equipment such as desktops, fax machines, photocopiers, scanners, video conferencing and telephone systems.
- Excellent writing skills.
- Strong organizational, prioritization and time-management skills.
- Ability to work in an environment with tight and often unpredictable and/or conflicting deadlines.

**Other Information**:
**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position.

**Employment Equity**

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

**Conflict of Interest**
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

**Accommodation**

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept

  • Administration Coordinator.

    2 weeks ago

    Richmond, Canada Coca-Cola Canada Full time

    About This Opportunity The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management. They provide support including: preparation of operational and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP,...

  • Administration Coordinator

    2 weeks ago

    Richmond, Canada Coca-Cola Canada Bottling Limited Full time

    Facility Location - Richmond Work Location - Richmond Posting Locations - Richmond Department - Distribution Centre - BC Lower Mainland Job Function - Administrative/Clerical/Office Support Employee Type - Regular Employee FT Salaried Salary - $52,200-56,000 **About This Opportunity**: The Administration Coordinator provides administrative support to...

  • Administrative Coordinator

    1 week ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Administrative Coordinator

    4 weeks ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Administrative Coordinator

    1 week ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Administrative Coordinator

    3 weeks ago

    Richmond, Canada WorkSafe BC Full time

    **WorkSafeBC**: **Administrative** **Coordinator**: **Reference**: 038745 **Duration**: Permanent, Full Time **Job location**: Richmond, Kelowna **Salary**: $63,879 - $77,613/annually We are looking for an Administrative Coordinator to provide administrative support to the Director, Prevention Programs and Services, at WorkSafeBC, in our Richmond or Kelowna...

  • Administrative Coordinator

    3 weeks ago

    Richmond, Canada WorkSafeBC Full time

    Job requisition number 038745 Job location - Kelowna - Richmond Full-time / part-time Full-time Salary $63,879 to $77,613/annually Expected Salary Range Posting period From 05/28/2024 to 06/10/2024 Overview We are looking for an **Administrative Coordinator **to provide administrative support to the Director, Prevention Programs and Services, at...

  • Administrative Coordinator

    1 month ago

    Richmond Hill, Canada Amico Full time

    **Administrative Coordinator** **Amico Corporation - Richmond Hill** We are looking for an Administrative Coordinator to join our team who has a great personality and is looking for a challenge every day. Work experience, multi-tasking skills and common sense is more valued for this position than educational accomplishments. - *We respectfully request no...

  • Facility and Administrative Coordinator

    2 weeks ago

    Richmond, Canada Richmond Caring Place Society Full time

    Title: Facility and Administrative Coordinator Job Opening at Richmond Caring Place Society Richmond Caring Place Society is looking for a highly motivated Facility and Administrative Coordinator to join the team! As a Coordinator, you will be responsible for staffing the reception desk, carrying out minor building janitorial and maintenance work, and...

  • Administrative Coordinator

    2 months ago

    Richmond, Canada WorkSafeBC Full time

    Job requisition number 037624 Job location Richmond Full-time / part-time Full-time Posting period From 01/09/2023 to 01/27/2023 Overview We’re looking for an experienced Administrative Coordinator to assist and support our Director of Long Term Disability Services at WorkSafeBC in our Richmond head office. **How you’ll make a difference**:...

  • Receptionist and Administrative Coordinator

    4 weeks ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Receptionist and Administrative Coordinator

    3 weeks ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Receptionist and Administrative Coordinator

    1 week ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Pcn Administrative Coordinator

    5 days ago

    Richmond, Canada Richmond Division of Family Practice Full time

    Position Title: PCN Administrative Coordinator Position Type: Full-time, 37.5 hours/week Reports to: RPCN Program Lead **Job Summary** The PCN Administrative Coordinator must be able to work collaboratively with a range of health professionals and communicate respectfully with culturally diverse patients. You will have regular contact with staff and...

  • Administrative and Marketing Coordinator

    3 weeks ago

    Richmond, Canada Terra Early Learning Full time

    Terra Early Learning is a community-minded early years centre with a progressive educational approach. Our mission is to co-create an environment where students experience what it means to conserve Earth’s natural resources, so we can leave our planet sustainable for all living things now, and in the future. Education for Sustainability is woven into all...

  • Administrator & Contract Coordinator

    2 months ago

    Richmond, Canada Boston Pizza International, Inc. Full time

    Reporting to the **Senior** **Support Manager**, **Client Services **the Administrator & Contract Coordinator position is responsible for answering calls, creating tickets and dispatching to technicians for store support. The role also is accountable for coordination, tracking and communication regarding contracts for software and hardware support for Boston...

  • Administrative and HR Coordinator

    2 months ago

    Richmond, Canada Cooledge Lighting Inc. Full time

    **Position Overview**: Reporting to the VP of HR, you play a pivotal role in supporting the whole team and ensuring the smooth running of the Richmond office. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. You will be committed to...

  • Administrative Coordinator

    2 weeks ago

    Richmond, Canada Angus Consulting Management Limited Full time

    ACML’s Management team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience throughout...

  • Administrative Coordinator

    6 days ago

    Richmond Hill, Canada SE Health Full time

    ***: We are currently seeking an energetic and collaborative Administrative Coordinator for the SE (Saint Elizabeth) Rehab Health Clinic located in Richmond Hill to coordinate and facilitate clinician schedules, client visits and billing, supporting a team of rehabilitation clinicians. Our clinic offers physiotherapy, occupational therapy, and orthotic...

  • Administrative Coordinator

    2 months ago

    Richmond Hill, Canada SE Health Full time

    Part time - 3 to 4 shifts/week, Days and or evenings (8am-4pm, 9am-5pm & 11am-7pm) Flexibility is needed. ***: We are currently seeking an energetic and collaborative Administrative Coordinator for the SE (Saint Elizabeth) Rehab Health Clinic to coordinate and facilitate clinician schedules, client visits and billing, supporting a team of rehabilitation...