Administrative Coordinator

3 weeks ago

Richmond, Canada WorkSafeBC Full time

Job requisition number

037624

Job location

Richmond

Full-time / part-time

Full-time

Posting period

From 01/09/2023 to 01/27/2023

Overview

We’re looking for an experienced Administrative Coordinator to assist and support our Director of Long Term Disability Services at WorkSafeBC in our Richmond head office.

**How you’ll make a difference**: You’ll ensure people with permanent work-related disabilities get the benefits they need.

**Where you’ll work**

At WorkSafeBC, we offer a **hybrid work model** that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from your B.C. home and at a minimum of twice per month in our Richmond office.

What you'll do
- Record, organize and prepare complex and confidential reports
- Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
- Manage appointments, meetings, conferences and team events, booking meeting rooms, PowerPoint presentations, speaking notes, agendas, food and beverages preparations are made beforehand
- Build and maintain a SharePoint Teamsite
- Coordinate travel arrangements and assist in tracking expenses and vacation schedules for the management team
- Receive, screen and refer incoming calls from internal and external sources. Answer routine inquiries with respect to departmental activities.
- Build and maintain cooperative working relationships with a variety of individuals

Is this a good fit for you?

We’re looking for people who can:

- Display a high degree of integrity and professionalism when handling confidential files and information
- Organize and coordinate agendas for meetings and events
- Synthesize information to summarize main points
- Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
- Be adaptive and take initiative as appropriate
- Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
- Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
- Use discretion, handle confidential and sensitive information, and resolve conflicts
- Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate

**Your background and experience**
- **Completion of grade 12 **and **some post-secondary education** in Business Administration is preferred
- A **minimum of three years** of related work experience in an administrative role supporting senior management and/or Director level operations
- Strong working knowledge of SharePoint and Microsoft Office products including Word, Excel, PowerPoint, and Teams

We’ll consider equivalent combinations of education and experience.

**Important to know**

Before we can finalize any offer of employment, you must:

- Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders. We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

**Who we are**

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

**What’s it like to work at WorkSafeBC?**

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

**Learn more**:Discover who we are.

**Our benefits**

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life. Along with a competitive salary, your total compensation package includes:

- Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
- 4 weeks of vacation in your first year, with regular increases based on years of service
- Bene

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