Administrative Coordinator

3 weeks ago

Richmond, Canada Angus Consulting Management Limited Full time

ACML’s Management team is hiring Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you

**WHO ARE WE?**

With over 50 years of experience throughout North America, Angus Consulting Management Limited (“ACML”) is one of Canada’s most trusted facility operations management companies. We have extensive knowledge managing critical environments including data centers, healthcare facilities, commercial facilities, central utility plants and Public Private Partnership projects.

**WHAT DO WE OFFER?**
- Competitive salary
- Excellent retirement savings plan
- Competitive benefits package
- Training & tuition reimbursement programs
- Education bursaries for Employee Children
- Referral bonus program

**WHO ARE WE LOOKING FOR?**

ACML is actively looking to hire an **Administrative** Coordinator** for **Vancouver (YVR Airport), BC** whose main responsibilities will include, but are not limited to, the following:

- Develops/maintains working relationship with client, tenants, general maintenance staff and external service providers to facilitate delivery of service;
- Interacts with client and/or tenants to conduct more in-depth investigation into problems/incidents;
- Develops working rapport with suppliers, contractors/external service providers to discuss problems and potential solutions;
- Coordinates and schedules service work requests and preventative maintenance tasks with staff; ensures appropriate information/updates are relayed to client representatives in a timely manner as required factoring request priority, facility operational risks, etc.
- Coordinates the acquisition and delivery schedule of all necessary parts, consumables, and specialized tooling required by staff to perform their tasks;
- Develop and maintain process for purchasing; process purchasing requests according to specific purchasing policy including issuance of PO’s, reconciliation of received goods/services, and processing invoices for payment;
- Coordinate all necessary stakeholder access notifications/permits in advance of any working being undertaken; as required, obtains quotes to facilitate work requests;
- Monitor/track operational performance statistics from CMMS; run reports, analyse data, consolidate date into business reports for management review, etc.
- Tracks work order progress, action items, inquiries, complaints, problem resolution, etc., to facilitate work requests closure in accordance with performance-based service agreement;
- As required, directs and provides oversight to staff, and assists other general maintainers and supervisors with maintenance of equipment such as flooring, electrical, filter changes, etc.
- Facilitate with Weekly/Monthly reporting
- Work in compliance with the provisions of the Occupational Health and Safety Act of British Columbia.
- Other duties as assigned.
- Ensures facilities are maintained consistent with best practices re: energy conservation, carbon footprint reduction, and other relevant environmental standards.
- Takes reasonable steps to ensure safety of staff and client.

**WHAT WILL YOU BRING?**
- Successful completion of Grade 12
- Minimum 3 years of office experience, preferably in a maintenance environment
- Excellent communication skills (oral and written) and the ability to work in a team environment
- Strong knowledge of Microsoft Word, Excel and Outlook; Computerized Maintenance Management System (CMMS - Maximo), and using a smart phone.
- Excellent interpersonal and telephone communication skills.
- Ability to work independently and as part of a team;
**WHY SHOULD YOU APPLY?**

We work hard to find the right people and provide opportunities for them to flourish.

**Accessibility**

ACML is committed to providing an accessible work environment. Upon request during the recruitment process, ACML will accommodate applicants with disabilities.

For more information on our Accessibility Program please refer to our Accessibility Policy

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