Program Team Administrative Assistant

3 weeks ago


Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 334461

**Position Number**: 20010815

**Posting End Date**: April 12, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Work Location**: Health Sciences Centre

**Department / Unit**: Patient Services Critical Care

**Job Stream**: Non-Clinical

**Union**: Exempt-OT

**Anticipated Start Date**: 04/28/2023

**FTE**: 1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
**Experience**:

- Minimum five years’ experience in an administrative secretarial position within a corporate team environment is required.
- Previous healthcare experience is preferred.

**Education (Degree/Diploma/Certificate)**:

- Completion of high school education, Manitoba standards, is required.
- A Business Administration Diploma/Certificate from a recognized business college is required with formal training in applied office skills.
- An equivalent combination of education and experience may be considered.

**Qualifications and Skills**:

- Demonstrated proficiency in the use of computerized systems is essential:

- Microsoft Office including Word, Excel, PowerPoint and Access
- SAP Timekeeping, payroll and purchasing functions. Ability to accurately perform timekeeping and monitoring of position control information including verifying information from ESFs and follow
- up on problems/discrepancies is required.
- ESP scheduling
- DOCSS System
- Business Intelligence Quality systems
- Excellent communication skills, verbal and written.
- Approachable, positive attitude and customer oriented.
- Excellent interpersonal skills and ability to communicate effectively and collaboratively with all levels of staff, management, departments and support services as well as with external stakeholders.
- Maintain strict confidentiality of verbal and written information and records.
- Excellent problem-solving and organizational skills
- Ability to prioritize a large workload and independently complete a variety of administrative duties is essential.
- Experience reviewing, formatting and proofreading a variety of confidential material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.
- Experience in scheduling and coordinating meetings including recording, preparing and distributing meeting minutes and agendas is required.
- Experience managing multiple tasks and competing deadlines is required.
- Keyboarding speed of 60+ wpm.

**Physical Requirements**:

- Required to work for long periods of time at a computer.
- Frequent interruptions.
- Ability to work in a faced-paced environment with multiple demands and to work efficiently under pressure to meet competing deadlines.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.



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