Administrative Assistant

3 weeks ago

Oakville, Canada Rebar Enterprises Inc. Full time

**Administrative Assistant**

Rebar Enterprises Inc. is a leading Canadian Rebar Detailing company based in Oakville, Ontario. Known for our impeccable reputation in delivering Rebar Detailing and Consulting, we offer a complete solution from initial conceptual planning to the pouring of concrete for residential, commercial, and infrastructure construction projects. We take pride in our culture of continuous learning and commitment to meaningful customer service. Joining our team of leading technical and practical experts will align you with the best in class, provide personal and professional development and a world of innovation possibilities.

Reporting to the Office manager, this role will play a key role in customer service and administrative support across departments. The primary responsibilities will focus on daily, weekly and monthly accounting and administrative tasks associated with Office Administration, Accounts Receivables and Employee initiatives, assisting HR with employee related data/information entry and maintenance, meetings and working with managers on client services matters. A great opportunity to expand your knowledge in the innovation of Engineering and Design. The incumbent will be a dedicated and empathetic team player, who communicates with professionalism, adapts readily to different situations and people, and are genuinely invested in the success of the people/team you work with

You will:
Accounts Receivable
- Organize and process daily/weekly receipts
- Generate and send out invoices
- Follow up on, collect and allocate payments
- Maintain customer files and records
- Update and maintain the current billing system with payments and billings information
- Reconcile payments made and prepare monthly A/R status reports
- Perform other duties as required

HR/Department Support
- Assist with collection and maintenance of employee data information
- Organize and maintain office supply inventory
- Participate in organization of company events
- Assist in scheduling meetings, company events and employee appreciation initiatives
- Assist in organizing professional training programs
- Perform other duties as required

We will offer:

- Benefits - Extended Healthcare, Vision and Dental and Life
- A competitive Salary
- A learning environment - On the job training and reimbursement for applicable courses
- Bonus opportunity
- Promotional advancement

**Requirements**:

- Enrolled in an Accounting, Business/Administrative Admin, or a related fields program with an accredited school/college/university or, the equivalent of 2 years experience in an administrative role supporting Accounting and HR
- Some knowledge of general accounting principles and Simply Accounting Software is an asset
- Experience in using design software i.e. Adobe, Photoshop, Illustrator, InDesign is an asset
- Strong planning, organizational, and time management skills with the ability to manage multiple projects and competing priorities, and to persist in following up and completing tasks to hit goals and deadlines
- Highly proficient computer and word processing skills, including Microsoft Office (Word, Excel, PowerPoint)
- The ability to communicate professionally and diplomatically, even in challenging situations, and to resolve conflict when it arises
- Commitment to establish and maintain courteous and professional working relationships in a diverse cultural environment
- Excellent attention to detail and accuracy
- Ability to work well both independently and as part of a team required
- Commitment to learning and development
- Passionate and creative with new ideas on marketing materials.
- Solution oriented with a “Can do” attitude
- Strong writing skills and communication skills

Rebar Enterprises Inc is an equal opportunity employer. We are committed to and value a diverse and inclusive workplace for all, recognize contributions of all diverse backgrounds, abilities, and experiences to help service all communities. We treat our employees like family, providing a healthy workplace and nurturing careers.

COVID-19 considerations:
All customers and employees wear masks while in the office general areas. Temperature checked upon entering the building is required.

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$30.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay
- Overtime pay

COVID-19 considerations:
All customers and employees wear masks while in the office general areas. Temperature checked upon entering the building is required.

Work Location: One location

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