Administrative Assistant

7 days ago

Red Deer, Canada Government Of Alberta Full time

Reporting to the OHS Business Manager, this position provides a wide variety of administrative support functions for Occupational Health and Safety (OHS) Delivery, including direct support to a team of officers, technical advisors, and a manager for OHS Delivery. Responsibilities include preparing and managing correspondence, accurate and timely processing of accounts payable transactions, preparing reports, processing of FOIP requests, reviewing staff time reports, and inputting budget data into financial excel spreadsheet. The position also coordinates arrangements relating to travel, training, and accommodations. The position provides cover off and back up to other administrative support in the branch and may perform other administrative duties on a rotational basis.

Responsibilities and Activities

**1. Provide specialized administrative support to the Technical Advisors, Managers and OHS Branch as needed.**
**2. Responsible for the accurate and timely processing of various accounts payable transactions (invoices, procurement cards, Electronic Payment System, Automotive Resources International [ARI]).**
**3. Provide system support (DASH/GPAS) including maintaining databases and running reports (scheduled and ad hoc)**
**4. Coordinate arrangements relating to travel, training, and accommodations.**
**5. Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.**
**6. Provide other specialized support functions for the OHS Branch, as needed.**

The position requires in depth knowledge of the administrative processes and procedures pertaining to the Inspections area, as well as associated administrative policies, procedures, and systems (Accounts Payable/1GX/FOIP). The position requires Grade Diploma plus two years related experience. Post-secondary course work in business administration and/or related experience is considered an asset. The position’s duties are well beyond task focus and require a general understanding of the professional work performed by the OHS team.

The position requires the following:

- High level of co-ordination and organizational skills.
- Ability to communicate effectively with clients and team members.
- Ability to establish and maintain strong, effective working relationships.
- Excellent verbal and written communication skills.
- Ability to work independently.
- Working knowledge of software and computer operating systems (Windows, Microsoft Office - Outlook, Word, Excel and Power Point).

**Job Types**: Full-time, Permanent

**Salary**: $24.22-$29.59 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Ability to commute/relocate:

- Red Deer, AB T4N 6K8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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