Administrative Coordinator, Event Production

2 weeks ago

Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

**Administrative Coordinator, Event Production**

**Seasonal**

**Full-time/Hourly**

**Event Production**

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
**Administrative Coordinator, Event Production - FT**

Reporting to the Manager, Event Production this position is responsible for supporting the Event Production and Hospitality department’s administrative processes and procedures as well as providing occasional on-site event support as required to the Event Production and Hospitality teams.- Provide administrative support to the Hospitality and Event Production teams for Lightbox and Festival events- Representing the best interests of TIFF Lightbox clients (internal staff and/or external parties)- The coordination, creation and monitoring of critical paths and key dates for relevant projects and year-round operations- The coordination of the TIFF Lightbox schedule of events and screenings for internal and external events- Coordination of administrative tasks for the Hospitality and Event Sales team via contracts, term sheets, bookings.- Other administrative duties as assigned

**RESPONSIBILITIES**:

- Shall include but not be limited to:_- Provide administrative support to the Hospitality and Event Production team for TIFF Lightbox, Festival and third-party programming events.- Taking minutes and preparing agendas for regular departmental meetings as well as compiling and distributing debriefs, reports, presentations, and action items as required.- Overseeing and maintaining departmental supplies, tracking inventory, and proactively determining future inventory needs.- Creating and updating departmental critical paths and workbacks- Overseeing the execution of the calendar management process for TIFFl Lightbox events- Oversee the department’s sponsored product management, ordering and tracking.- Oversee the department’s administrative duties with Calendar Management and event bookings- Working with the Event Production team to ensure timely processing of purchase orders and invoices; track payments.- Providing onsite event support as required for TIFFLightbox and other Festival venues.- Coordination of administrative tasks for the Hospitality and Event Sales team via contracts, term sheets, bookings.- Assist with hiring, training, and scheduling seasonal Festival staff (reception and logistics drivers).- Supervising volunteers, as required- Maintain an office environment which is efficient, organized and friendly- On occasion, manage relationships with key Hospitality and Event Sales clients.- Other duties as assigned.

**CONTRACT DATES**:
Contract: May 13 to October 04, 2024

**MINIMUM REQUIREMENTS**:
- Minimum community college diploma or equivalent work experience.- Minimum 1 year experience in an administrative or clerical role- Experience and interest in event production (festivals, corporate, association, etc) an asset.- Strong organizational skills, with the ability to prioritize.- Strong verbal and written communication, interpersonal skills.- Office administrative and database management an asset including knowledge of Microsoft Office, Google Products, and Artifax.- Excellent attention to detail, budgets, timelines, and objectives.- Dynamic and outgoing personality with sound judgment, tact and discretion.- Professional manner and “can-do” attitude. Ability to both take direction and show initiative.- Ability to work independently and in a team environment.- Understanding and commitment to superior client servicing.- Ability to work and respond well in fast-paced and high pressure environments.- Adaptable to a flexible work schedule including early mornings, evenings and weekend

**HOW TO SUBMIT & APPLICATION DEADLINE**:- Please upload your cover letter and resumé as **one **PDF, before the deadline of **Friday, April 26, 2024**

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities,

  • Events and Production Coordinator

    5 days ago

    Toronto, Canada Public Health Ontario Full time

    **JR101192** **Events & Production Coordinator** **Location**: Toronto-661 University **Department**:Employee, Capacity Building **The Role**: To coordinate and support the planning, development, production and implementation of PHO professional development and educational events, including the Ontario Public Health Convention (TOPHC), for a variety of...

  • Wedding and Events Coordinator

    1 week ago

    Toronto, Canada Day of Wedding Coordinator Full time

    _Day of Wedding Coordinator (DOWC) is searching for an individual that's passionate about all things wedding and events and knows how to provide exceptional customer service. You are a friendly and energetic person that doesn't easily shy away from challenges and is looking to join a growing Wedding Planning business. Your unique personality is your brand....

  • Coordinator, Event Production

    2 weeks ago

    Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **COORDINATOR, EVENT PRODUCTION (3 POSITIONS)** **Contract** **Full-Time/ Hourly** **Event Production** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our...

  • Coordinator, Administration and Events

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted:01/09/2023Req ID: 29214Faculty/Division: Faculty of Arts & ScienceDepartment: Department for the Study of Religion - Robert H.N. Ho Family Foundation Centre for Buddhist StudiesCampus: St. George (Downtown Toronto)Position Number:Description:About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most...

  • Administrator & Events Coordinator

    3 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:01/24/2024 **Req ID**: 35751 **Faculty/Division**: School of Graduate Studies **Department**: School of Graduate Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00055840 **Description**: **About us**: The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and...

  • Production Coordinator

    4 weeks ago

    Toronto, Canada SAS Production Services Ltd Full time

    **Company**: Suneeva **Position**: Production Coordinator **Hours**: Full Time **Rate**: $44,000 CAD/year (Rate to be negotiated after 1 year based on performance review. Benefits package available after 6 months of work.) Suneeva, a Toronto-based commercial film production company, is looking for a passionate individual with diverse experience to join our...

  • Production Coordinator

    2 weeks ago

    Toronto, Canada SAS Production Services Ltd Full time

    **Company**: Suneeva **Position**: Production Coordinator **Hours**: Full Time, In Office, Monday-Friday, 9am-6pm **Rate**: $44,000 CAD/year (Rate to be negotiated after 1 year based on performance review. Benefits package available after 6 months of work.) Suneeva, a Toronto-based commercial film production company, is looking for a passionate individual...

  • Coordinator, Administration and Events

    1 week ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:06/24/2024 **Req ID**: 38083 **Faculty/Division**: Faculty of Arts & Science **Department**: Department for the Study of Religion - Robert H.N. Ho Family Foundation Centre for Buddhist Studies **Campus**: St. George (Downtown Toronto) **Position Number**: 00044332 **Note**: This is for a 50% Term position ending in July...

  • Administrative & Events Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/09/2024 **Req ID**: 37284 **Faculty/Division**: Temerty Faculty of Medicine **Department**: MED: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00056134 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the...

  • Administrative & Events Coordinator

    3 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:02/12/2024 **Req ID**: 35974 **Faculty/Division**: Temerty Faculty of Medicine **Department**: MED: Ofc of the Dean **Campus**: St. George (Downtown Toronto) **Position Number**: 00056134 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the...

  • Coordinator, Events

    4 weeks ago

    Toronto, Canada SickKids Foundation Full time

    **SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY COORDINATOR, EVENTS** **ABOUT US**: SickKids Foundation leads the fight for The Hospital for Sick Children (SickKids), recently ranked the number one paediatric hospital in the world by Newsweek. Celebrating 50 years of philanthropic impact in 2022, SickKids Foundation is the largest charitable...

  • Coordinator, Events Production

    2 months ago

    Toronto, Canada Toronto Artscape Full time

    **Position Type**: ***Term non-union contract until December 2023 with the possibility of an extension **Department**: ***Artscape Performance & Event Venues (APEV) **Reporting to**: ***Senior Lead, Event Operations **How to** **Apply**: ***Please visit the Artscape **Career Page** to apply. **Hiring** **Range**: ***$43,000 - $50,000 annually **Deadline...

  • Coordinator, Events

    2 weeks ago

    Toronto, Ontario, Canada SickKids Foundation Full time

    SICKKIDS FOUNDATION IS ON THE HUNT FOR AN EXTRAORDINARY COORDINATOR, EVENTSABOUT US:SickKids Foundation leads the fight for The Hospital for Sick Children (SickKids), recently ranked the number one paediatric hospital in the world by Newsweek. Celebrating 50 years of philanthropic impact in 2022, SickKids Foundation is the largest charitable funder of child...

  • Event Coordinator

    4 weeks ago

    Toronto, Canada City Experiences Full time

    **City Experiences is seeking an Event Coordinator for our City Cruises operation in Toronto.** - *Please note this is a seasonal/contract position*_ **About You**: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. **About the Opportunity**: The **Event Coordinator** will successfully act as the customer’s...

  • Event Coordinator

    4 weeks ago

    Toronto, Canada City Experiences Full time

    **City Experiences is seeking an Event Coordinator for our City Cruises operation in Toronto.** - *Please note this is contract position*_ **About You**: This person will be adaptable, dynamic, and embody City Experiences’ RESPECT Service System. **About the Opportunity**: The **Event Coordinator** will successfully act as the customer’s primary...

  • Event Coordinator

    2 weeks ago

    Toronto, Canada Allied Full time

    Allied is looking for an **Event Coordinator **to join our team at The Well. At Allied, everything starts with purpose. In the role of Event Coordinator, you will develop and execute top tier innovative brand events, engaging programs, culinary workshops and brand activations and ensure they are successful. These events will take place in the Retail Common...

  • Board administrator and event coordinator

    2 weeks ago

    Toronto, Ontario, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role will primarily focus on event planning, conference planning,...

  • Events Coordinator

    4 weeks ago

    Toronto, Canada The Royal College of Dentists of Canada Full time

    **About us** The mission of The Royal College of Dentists of Canada is to inspire and foster excellence in dental specialties. We achieve this by administrating a high-caliber examination and engaging with our membership of over 2,500 dental specialists worldwide. Starting in 2024, RCDC will be the organization in charge of administering the assessment...

  • Event Coordinator

    1 month ago

    Toronto, Ontario, Canada Hornblower Group Full time

    City Experiences is looking for an Event Coordinator in TorontoAbout You:This individual should be flexible, energetic, and reflect City Experiences' RESPECT Service System.About the Role:The Event Coordinator will play a key role in ensuring customer satisfaction post-sale and enhancing public and private cruise events through effective communication with...

  • Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Hornblower Group Full time

    City Experiences is looking for an Event Coordinator in TorontoAbout You:This individual should be flexible, energetic, and reflect City Experiences' RESPECT Service System.About the Role:The Event Coordinator will play a key role in ensuring customer satisfaction post-sale and enhancing public and private cruise events through effective communication with...