Current jobs related to Business Admin Assistant - Waterloo - Definity Financial Corporation

  • Admin

    6 months ago

    Waterloo, Canada O’Dell HVAC Group Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...

  • Team Leader, Auto Appraiser Admin New

    5 months ago

    Waterloo, Canada Definity Financial Corporation Full time

    Job ID : 7243 Category : Claims Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Posting Range : $66,300 - $122,100 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and...

  • Administrative Assistant

    2 months ago

    Waterloo, Canada Anchoridge Counselling Services Full time

    Anchoridge Counselling Services is a private practice in the Kitchener/Waterloo region. We are seeking an Administrative Assistant to join our team. This position includes but is not limited to the following: - Receiving visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately - Scheduling clients appointments -...

  • Administrative Assistant

    6 months ago

    Waterloo, Canada RWAM Insurance Administrators Inc. Full time

    **Why RWAM?**: Are you looking to work with a dedicated team of professionals making a difference in the lives of employers and employees every day? This position will be based at our head office in the rapidly growing town of Elmira, minutes from Waterloo, where you can enjoy the benefits of a small-town atmosphere with all the perks of the big city! As a...

  • Assistant Manager

    5 months ago

    Waterloo, Canada Manulife Full time

    We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and...

  • Chiropractic Assistant/office Admin

    6 months ago

    Waterloo, Canada Goldsworthy Wellness Centre Full time

    We are a busy multidisciplinary health care clinic located in Waterloo looking for a Chiropractic Assistant. Must be an enthusiastic team player with excellent communication and inter-personal skills, able to work independently, comfortable dealing with the public, great attention to detail, and proven ability to multi-task to work in a fast paced...

  • Executive Assistant

    5 months ago

    Kitchener-Waterloo, Canada Koebel's Roofing Full time

    Embrace the heights of your career! Hire4Me is thrilled to collaborate with Koebel's Roofing, a renowned player in the roofing industry in the Kitchener-Waterloo region. We're searching for an Executive Assistant, someone prepared to use their organizational and communication expertise in our company. You can expect a role that offers rewarding challenges as...

  • Executive Assistant

    5 months ago

    Kitchener-Waterloo, Canada Hire4Me Inc. Full time

    Embrace the heights of your career! Hire4Me is thrilled to collaborate with Koebel's Roofing, a renowned player in the roofing industry in the Kitchener-Waterloo region. We're searching for an Executive Assistant, someone prepared to use their organizational and communication expertise in our company. You can expect a role that offers rewarding challenges as...

  • Business Administration Assistant

    4 weeks ago

    Waterloo, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Business Administration Assistant to join our team at beBee Professionals in Waterloo. As a Business Administration Assistant, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, answer phone calls, and...

  • Business Development Assistant

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 16 months** The Business Development Assistant is accountable for supporting all aspects of Print + Retail Solutions’ (P+RS) custom order program, including sourcing, purchasing, pricing and inventory management of customized merchandise and promotional items, with a focus on university-branded apparel and supplies. The incumbent handles...

  • Marketing Assistant

    5 months ago

    Waterloo, Canada O'Dell Associates Full time

    O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings. **_ Core Focus, Vision & Culture:_** At O’Dell HVAC Group our purpose and passion is to build...

  • Dental Assistant and Receptionist

    1 month ago

    Waterloo, Canada Waterloo Park Dental Full time

    We are seeking an experienced dental assistant and dental administrator to support our practice during evening and weekend hours. If you can handle both admin and assistant duties, that’s a plus! **Expected Working Hours**: - **Monday - Thursday**: 4 PM - 8 PM (Must be available 5 PM - 8 PM; starting time is negotiable) starting in December - **Friday**:...

  • Administrative Assistant

    5 months ago

    Waterloo, Canada Definity Financial Corporation Full time

    Job ID : 6777 Category : Claims Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Waterloo, Canada Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. With strong roots that date back...

  • Office Manager

    3 months ago

    Waterloo, Canada Karis Disability Services Full time

    **Temporary (18 months), Full-Time** **Office Manager** **(40 hours/week)** **Waterloo Office (In-Office)** The Office Manager oversees the operations of the Waterloo Office and works collaboratively with others to align the Karis Disability Services administrative culture with organizational values. This includes promoting a positive space for employees...

  • Junior Admin Assistant

    5 months ago

    Waterloo, Canada Fibernetics Full time

    **Your invitation** At Fibernetics, we offer a high energy, professional yet casual work environment with the opportunity to make a difference every day. It's an environment where everyone’s contribution is rewarded and valued. We take pride in our ability to have fun and celebrate our successes together. In return, we are looking for individuals that can...

  • Training and Documentation Specialist

    3 months ago

    Waterloo, Canada Equitable CA Full time

    At Equitable, we realize that your work life is not just about performing a job; it's about being part of a workplace that helps you grow and reach your full potential. Within our friendly and collaborative work environment, we recognize that the key to our growth and success is a dedicated, motivated and client-responsive staff. Join Equitable...

  • Front Desk Receptionist

    5 months ago

    Waterloo, Canada Krown Rust Control - Waterloo Full time

    Krown Body Maintenance was started in 1986 and has established itself as Canada’s #1 Rust Protection. Over the last 35+ years, Krown has expanded across Canada and is now also in over a dozen countries internationally! Krown locations are independently owned and operated allowing them to remain focused on their own customers along with their own staff at...

  • Group Benefits Service Relationship Specialist

    4 weeks ago

    Waterloo, Ontario, Canada Company 1 - The Manufacturers Life Insurance Company Full time

    Job Title: Group Benefits Service Relationship SpecialistAt Manulife, we are seeking a highly skilled Group Benefits Service Relationship Specialist to join our team. As a key member of our group, you will be responsible for building and maintaining strong relationships with our corporate clients, providing exceptional service, and driving business...

  • Dental Administrative Assistant

    1 month ago

    Waterloo, Canada Smile Town Full time

    **SmileTown is hiring!** Are you ready for a unique, fun and exciting Administrative experience? Are you passionate about your personal professional growth and contributing to the growth of a fantastic pediatric practice? Are you wanting to feel that excitement and passion that says "I love what I do and who I do it with and the people we serve"? Our...

  • Epicor Implementation Consultant

    5 months ago

    Waterloo, Canada TeccWeb Full time

    **TeccWeb **is growing and looking for both part-time and full-time Epicor Consultants. **Epicor Implementation Consultant** TeccWeb is an Epicor Service Partner comprised of a team of experts in Epicor ERP, Information Technology, Database Development, Program Customization, SSRS, Crystal Reports, Business Re-engineering and Employee Training providing...

Business Admin Assistant

5 months ago

Waterloo, Canada Definity Financial Corporation Full time

Job ID : 6675
Category : Finance
Brand : Definity
Regular/Temporary : Regular
Fulltime/Parttime : Full Time
Location : Waterloo, Canada

Definity includes some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance. With strong roots that date back to 1871, we’ve grown to become a digital leader in the insurance industry. We’re proud to help our clients and communities adapt and thrive in a world of constant change.

Our promise to you: It’s better here. Why? Because we CARE, and we provide an employee experience that’s collaborative, ambitious, rewarding, and empowering.

Our ambition is to be one of Canada’s leading and most innovative P&C insurers. Come be a part of our journey, and love what you do.

Definity offers a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with. Leaders partner with their teams to find the right balance of on-site and remote work that best meets the needs of their teams, colleagues, brokers and customers, while ensuring collaboration, teamwork and accountability for goals.

**What can you expect in this role?**

**Executive Support**:

- Have full and complete responsibility for executive calendar
- Manage and schedule appointments independently to ensure most efficient use of their time
- Plan and execute all aspects of team meetings and special events including venue and technical support arrangements and the development of PowerPoint presentations
- Booking and organization of leader’s travel requirements (as required)
- Compile information and prepare reports and correspondence for executive and senior leadership

**Budget and Expenses**:

- Monitor monthly reports and track expenses, following up on discrepancies when necessary.
- Review all direct report expense reports for accuracy and policy compliance.
- Complete, prepare and submit payment of invoices and company expenses
- Using own judgment, responsible for handling expenses to an authorized maximum amount.

**Additional Support**:

- Provide general administrative support to the executive and department as assigned
- Order supplies, scanning, photocopying, filing, sorting and distribution of mail and reports.
- Organize daily flow requests
- Administration of Security authorization request for Finance team with IT
- Provide required support that includes database administration, spreadsheets and word processing
- Monitoring of Finance Admin outlook inbox
- Other duties as required

**What do you bring to the role?**
- Post-secondary diploma/degree in related discipline
- 3+ years of experience in an administrative role supporting a department within a corporate environment; experience supporting at the executive level is an asset
- Proficient in Microsoft Word, PowerPoint and Excel in order to produce professional correspondence and documentation
- Superior planning, organization and coordination skills; impeccable calendar management skills and able to prioritize meetings on behalf of the executive
- Strong communication skills, both written and verbal
- Professional, friendly and courteous in all interactions with internal and external customers
- Excellent organizational and time management skills
- High level of maturity and integrity with respect to confidential information

**Go ahead and expect a lot — you deserve it, and we’ve got it**:

- Hybrid work schedule for most roles
- Company share ownership program
- Pension and savings programs, with company-matched RRSP contributions
- Paid volunteer days and company matching on charitable donations
- Educational resources, tuition assistance, and paid time off to study for exams
- Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
- Wellness and recognition programs
- Discounts on products and services

**Background checks**
This role requires successful clearance of a background check (including criminal checks and leadership references).

LI-Hybrid