Human Resources Generalist

2 weeks ago

Waterloo, Canada Prica Global Enterprise Full time

The HR Specialist will be responsible for overseeing the HR and Payroll functions for all companies within the Prica umbrella.

**Primary Responsibilities**

**Human Resources**
- Administration_- Input and maintain employee information in the HRMS/Payroll systems-
- Update multiple tracking spreadsheets including but not limited to: employee list, salary bands, training matrix, benefits, equipment, performance reviews etc-
- Update the HR calendar with employee birthdays, probation end dates, contract end dates, performance review dates and service anniversaries using reminders to managers-
- Scan and upload employee documents into confidential HR drive and HRMS system-
- Maintain complete and up-to-date paper and electronic personnel records including filing documentation-
- Create fillable forms and conduct general formatting corrections for documents-
- Assist the department in creating, running, and auditing of reports from HRMS/Payroll systems-
- Download and save WSIB clearance reports quarterly-
- Update organizational charts as requested-
- Inventory management of onboarding swag Create and provide letter of employments for employees-
- Complete employment verifications-
- Run/create reports and conduct analysis of data for HR Metrics/KPI reviews-
- Assist with reception coverage as required- Recruitment_
- and Staffing_- Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed-
- Lead the creation of a recruiting and interviewing plan for each open position-
- Develop job descriptions, job positions, policies, and procedures in conjunction with hiring manager-
- Utilize the Internet for recruitment, post positions to appropriate Internet sources-
- Network through industry contacts, association memberships, trade groups and employees Provide information on company, facilities, job opportunities and realistic job previews to potential applicants as necessary- Receive and screen resumes, schedule and conduct pre-screen interviews, face-to-face interviews and conduct reference checks-
- Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation Contact applicants to inform them of the status of their employment possibilities, consideration, and selection-
- Administer and execute all recruitment, selection and staffing of the company’s Co-op students-
- Efficiently and effectively fill open positions- Compensation & _
- Benefits_- Assist with organizational and departmental compensation & budget planning-
- Analyze and recommend compensation adjustments as needed-
- Conduct industry compensation research analysis-
- Administer and analyze all company group benefit programs (RSP, EFAP, Heath/Dental, etc ) including but not limited to: general paperwork administration, enrolments, employee updates, communication, terminations, audits etc-
- Create and submit T10 filings in relation to the RSP program quarterly-
- Administer and track disability management such as WSIB, leaves, etc.- Training & Development_- Execute new employee onboarding ie: training, tours, desk setup, paperwork, equipment, etc...-
- Train new HR employees-
- Schedule employee training sessions and prepare documentation for training (printing, booklet acquisition, equipment acquisition etc )-
- Facilitate training sessions on Workplace Violence and Harassment, Accessibility, WHMIS, and Time & Attendance-
- Research and recommend new training programs/initiatives-
- Develop training manuals for HR/Payroll department processes and procedures- Performance Management_- Create and deliver skills rating forms for performance reviews to managers-
- Follow-up with Managers on completing documentation for performance reviews and compensation adjustment recommendations-
- Assist with performance review meetings and documentation of reviews-
- Create performance management strategies and initiatives-
- Recommend performance management improvement plans and assist managers with implementationC- Employee Relations_- Maintain an open-door policy for employees-
- Respond to all HR or payroll inquiries from employees to the best of their knowledge, escalating to the HR Manager as needed-
- Communicate with managers and employees regularly to establish rapport and gauge morale-
- Available for onsite execution related to employee issues including but not limited to conflict resolution, mediation, disciplinary action, terminations, exit interviews, outplacement, etc- Policies & Programs_- Assist with development and implementation of HR processes, procedures, and policy initiatives-
- Aid with the administration and implementation of all company programs including but not limited to: Health & Safety, Education Assistance, Professional Fee Reimbursement-
- Conduct morale analysis and program implementation-
- Create and execute rewards program for employees-
- Plan and execute special rewards (i.e. welcome p

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