Office/hr Administrator

7 days ago

Vancouver, Canada EarthDaily Analytics Full time

OUR VISION

At EarthDaily Analytics (EDA), we strive to build a more sustainable planet by creating innovative solutions that combine satellite imagery of the Earth, modern software engineering, machine learning, and cloud computing to solve the toughest challenges in agriculture, water management, carbon-capture verification and more.

EDA’s signature Earth Observation mission, the EarthDaily Constellation, is currently under construction. Once operational in late 2024, the constellation will be the most powerful global change detection and change monitoring system ever developed, capable of generating unprecedented predictive analytics and insights. The EarthDaily Constellation will combine with the EarthPipeline data processing system to provide unprecedented, scientific-grade data of the world every day, positioning EDA to meet the growing needs of diverse industries.

OUR TEAM

Our global team represents a variety of business lines and is made up of sales, marketing and support professionals, data scientists, software engineers, project managers and finance, HR, admin, and IT professionals.

READY TO LAUNCH?

Do you want to join the Admin/HR team of one of the most exciting space companies at the forefront of global change detection/change monitoring? We are looking for an experienced and detailed Office/HR Administrator who is not afraid to roll up their sleeves and jump into administrative activities for multiple functions, while supporting HR with key tasks like payroll and benefits administration. **This is a Vancouver-based position required to work in-office Monday to Friday, 8:45am to 5:15pm.**

PREPARE FOR IMPACT

Working closely with multiple functions, the Office/HR Administrator will provide admin support across the organization and will be responsible for general office coordination including oversight of EDA’s travel program. The Office/HR Administrator will be responsible for responding to management requests, administering benefits in addition to supporting payroll, HR and finance functions. As the key office liaison supporting multiple departments and our team members working remotely and in-office, this position is a key, in-office stakeholder supporting team members with daily requests while prioritizing and juggling weekly and monthly work tasks and procedures. The Office/HR Administrator has excellent judgement and interpersonal skills yet is happy to work autonomously. Working proactively and independently to stay on top of their workload, the Office/HR Administrator thrives in an environment where they are kept busy and can multi-task. Key activities include:
Office Administration/Reception
- Provide executive/management administrative support: arrange meetings, prepare correspondence, send documents for signature, prepare expense reports
- Perform daily office walk-abouts exercising a keen eye for detail: Print and post daily meeting room bookings and calendar of activities; Ensure general tidiness; Availability of office and kitchen supplies; Office electronics and equipment including kitchen appliances are operating properly; Clear entrances and hallways from deliveries
- Coordinate company/team events including Social Hours, Lunch and Learns, team building events, holiday parties etc.; Work with Fun Committee where involved
- Complete routine in-office tasks proactively: check mail and scan items to appropriate team members, meet with courier/delivery drivers and office vendors for deliveries/pick-ups, check supplies and replenish as needed
- Order office supplies, arrange catering for meetings, maintain office services; Take responsibility for miscellaneous office tasks such as filing, sorting supplies/IT equipment, etc.
- Run ad-hoc errands (i.e., picking up of office supplies, last minute catering, or courier drop-off to courier service)
- Act as a key contact for occasional facilities requests; Liaise with property manager and Vancouver Convention Centre when required; Arrange maintenance, servicing of equipment etc.
- Coordinate occasional office improvement projects including space planning, signage, furniture sourcing, etc.

HR/Payroll Administration
- Support HR with payroll requirements; Support payroll set-up in NorAm (province and state) jurisdictions; Submit payroll for approval and processing; Possible processing of Canadian and US payroll when required
- Assist with team member onboarding; Submit IT tickets; Add new hires to the HRIS; Register members for lunch program; Greet new hires on their first day and provide office tour; Ensure workstations are stocked, tidy and ready for IT set-up
- Support Benefits Administration; Add and terminate members from Group Benefits Plan(s)/Programs; Add Health Spending Account deposits; Complete routine reconciliation of benefits against payroll; Inform payroll of new or changed benefits deductions/contributions
- Maintain employee files
- Administer the company lunch subsidy program; Ensure subsidies are accurately ente

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