Administrative Assistant/receptionist

5 days ago


Vancouver, Canada COHO Management and Services Society Full time

The Receptionist is responsible for the provision of reception services and for supporting the administrative systems in the Vancouver offices jointly shared by COHO Management Services Society, the Co-operative Housing Federation of BC (CHF BC), and other related and affiliated companies. They represent the first impression these organizations will make on members, clients and the general public by attending to visitors and dealing with inquiries on the telephone and face to face. The Receptionist works as part of a team with the shared responsibility to serve members and clients while supporting staff and contributing to the success of the various companies occupying the Vancouver premises.

**RESPONSIBILITIES**:
1. Reception Services
- Open and close the office at the beginning and end of the day
- Receive visitors and deal with inquiries on the telephone and in person in a professional and courteous manner
- Open and distribute mail
- Process outgoing mail, faxes and courier deliveries
- Schedule meeting room space and ensure that meeting rooms are maintained in good order
- Ensure that office equipment is maintained in proper working order, including adding/ removing codes as needed and ensuring that there is always sufficient postage in the postage meter
- Ensure the kitchen is stocked with supplies and maintained in good order

2. Administrative Support
- Record photocopier and postage meter usage
- Receive and distribute fax messages
- Process mail-outs, including couriers
- Provide logístical support for staff meetings and staff training sessions
- Maintain key registers and key boxes for COHO clients
- Maintain and implement control system for distribution of facilities access and equipment to staff as appropriate
- Maintain and implement key control system for distribution of client keys to staff as appropriate
- Monitor daily call-ins for COHO staff and contact clients and management when staff are unable to attend work

3. Financial Administration
- Perform weekly bank deposits for COHO, CHF BC, CRS (and others, if required)
- Maintain, disburse and reconcile petty cash
- Perform credit checks for COHO client co-ops

4. Related Duties
- Perform additional related duties as assigned

**QUALIFICATIONS**:

- Post-secondary diploma in office administration or equivalent experience
- Strong communication skills with a high level of professionalism
- Highly organized, with excellent planning and time management skills
- Reliability, accuracy and attention to detail
- Fast learner, able to take initiative and problem solve
- Excellent interpersonal skills, including judgment, tact, integrity and patience
- Excellent spoken and written English, including proofreading skills
- Computer proficiency, including knowledge of Windows environments and advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook);
- Able to maintain confidentiality
- Experience with or knowledge of housing co-ops is an asset

**RESPONSIBILITIES**:
1. Reception Services
- Open and close the office at the beginning and end of the day
- Receive visitors and deal with inquires on the telephone and in person in a professional and courteous manner
- Open and distribute mail
- Process outgoing mail, faxes and courier deliveries
- Schedule meeting room space and ensure that meeting rooms are maintained in good order
- Ensure that office equipment is maintained in proper working order, including adding/ removing codes as needed and ensuring that there is always sufficient postage in the postage meter
- Ensure the kitchen is stocked with supplies and maintained in good order

2. Administrative Support
- Record photocopier and postage meter usage
- Receive and distribute fax messages
- Process mail-outs, including couriers
- Provide logístical support for staff meetings and staff training sessions
- Maintain key registers and key boxes for COHO clients
- Maintain and implement control system for distribution of facilities access and equipment to staff as appropriate
- Maintain and implement key control system for distribution of client keys to staff as appropriate
- Monitor daily call-ins for COHO staff and contact clients and management when staff are unable to attend work

3. Financial Administration
- Perform weekly bank deposits for COHO, CHF BC, CRS (and others, if required)
- Maintain, disburse and reconcile petty cash
- Perform credit checks for COHO client co-ops

4. Related Duties
- Perform additional related duties as assigned

**QUALIFICATIONS**:

- Post-secondary diploma in office administration or equivalent experience
- Strong communication skills with a high level of professionalism
- Highly organized, with excellent planning and time management skills
- Reliability, accuracy and attention to detail
- Fast learner, able to take initiative and problem solve
- Excellent interpersonal skills, including judgment, tact, integrity and patience
- Excellent spoken and written English, including proofreading skills
- Com



  • Vancouver, Canada Metro Vancouver Aboriginal Executive Council Full time

    **RECEPTIONIST / ADMINISTRATIVE ASSISTANT** One (1) Full-time position The Metro Vancouver Aboriginal Executive Council (MVAEC) is a vibrant organization with twenty-two (22) urban indigenous member organizational. MVAEC has a subsidiary called the Metro Vancouver Indigenous Services Society (MVISS) as a result, team work and leadership is imperative, and...


  • Vancouver, Canada Vancouver Career College Full time

    **Reporting to**:Campus Director **Hours**:40 hours a week between 8 am to 4:30 pm **Software Knowledge**:Microsoft Suite **Address**:549 Howe St 5th Floor, Vancouver, BC v6c 2c2 **Pay**:40K annually At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and...


  • Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are recruiting...


  • Vancouver, Canada TAYLOR NAKAI LITIGATION LLP Full time

    Boutique litigation firm in central Downtown Vancouver is looking to add a Receptionist/Administrative Assistant to their team in a busy, dynamic practice. The firm is comprised of two partners, articled student, and legal support staff. You will be providing assistance to the legal assistants as well. **PRIMARY RESPONSIBILITIES** General administrative...


  • Vancouver, Canada Korecki Real Estate Services Inc. Full time

    Korecki Real Estate Services, a rapidly expanding Property Management company, is looking for a motivated Administrative Assistant/ Receptionist to join our team. This is a great opportunity for someone interested in starting a career in the rapidly growing field of Property Management. We provide a friendly and supportive work environment, with a strong...


  • Vancouver, Canada Study2020 Consulting Inc. Full time

    We are currently seeking a dynamic and organized individual to join our team as a Receptionist and HR Administrative Assistant. In this dual role, you will be the first point of contact for visitors and provide administrative support to the Human Resources department. **Responsibilities**: Receptionist Duties: - Greet and welcome visitors with a positive...


  • Vancouver, Canada Miles Employment Group Full time

    Miles HR is seeking a Receptionist/Administrative Assistant to join a company in the field of Architecture. This position offers an exciting opportunity to work in a collaborative environment and contribute to the organization's success. The successful candidate will play a key role in providing administrative support and ensuring smooth office operations...


  • Vancouver, Canada Miles Employment Group Full time

    Miles HR is seeking a Receptionist/Administrative Assistant to join a company in the field of Architecture. This position offers an exciting opportunity to work in a collaborative environment and contribute to the organization's success. The successful candidate will play a key role in providing administrative support and ensuring smooth office operations...


  • Vancouver, Canada Physiolab Full time

    Join Our Administrative Team at our Multidisciplinary Clinic in Hastings-Sunrise! A rapidly expanding multidisciplinary clinic located in the heart of Vancouver! About Physiolab Vancouver: Physiolab Vancouver is a thriving multidisciplinary clinic dedicated to providing top-notch healthcare services to our community. As we continue to grow, we're seeking...


  • Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Full-Time/Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are...


  • Vancouver, British Columbia, Canada Westport Fuel Systems Full time

    We are searching for a personable, service-oriented, and skillful individual to provide administrative support to our Vancouver office. The Receptionist and Administrative Assistant, reporting to the Executive Assistant and Administrative Manager, will be working in a dynamic office managing a variety of duties ranging from reception to administrative...


  • Vancouver, Canada Chris Dikeakos Architects Inc. Full time

    **Chris Dikeakos Architects Inc. (CDA) **Having served the high-end of the Development community for over three decades, the CDA team has become a leading choice for complex, mixed-use high-rise design and Master planned communities throughout the West Coast of North America. In the past decade alone, CDA has designed over 100 high-rise towers including...


  • Vancouver, Canada EnerChanges Health Clinic Full time

    Established in 1993, EnerChanges works with patients for conditions such as anti-aging, obesity, menopause, cardiovascular disease, and diabetes. We also treat some difficult common problems such as, infertility, allergies and chronic fatigue. The clinic is affiliated with A4M and is trained in the safe use of bio-identical hormones, (estrogen, progesterone,...


  • Vancouver, Canada Galloway Botteselle & Company Full time

    Overview: We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This position plays a crucial role in providing exceptional administrative support and customer service. **Responsibilities**: - Greet and assist visitors in a professional manner - Answer and direct phone calls using multi-line phone systems -...


  • Vancouver, Canada SELC College Full time

    SELC College is a fast-growing private post-secondary DLI (designated Learning Institution) duly accredited by PTIB and EQA in British Columbia. We are excited that we are growing again so if you are passionate about teaching and empowering students to soar high in their learnings, JOIN US! At SELC we focus on preparing our learners for real jobs using...


  • Vancouver, Canada Tess Health Clinic Full time

    _Administrative Assistant/Receptionist _ **About us** Tess Health Clinic is an established for the last 15 years business in Vancouver, BC. We are social, inclusive, and collaborative. Our work environment includes: - Growth opportunities - Safe work environment We are looking for full-time clinic receptionist to join our team! We are located on Fraser...


  • Vancouver, Canada Domus Legis Holdings Ltd. Full time

    Domus Legis Holdings is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible. We are a shared floor space located conveniently downtown with easy access to transit; we house multiple law firms specializing in varying fields of law. You will be receptionist for the floor, while also working for Mr. LeBlanc’s...


  • North Vancouver, Canada Nestor & Associates CPA Full time

    Accounting office in Lynn Valley seeks a North Shore individual for the role of Receptionist / Administration Assistant. **Job duties include**: - Daily running of the office - Greeting and assisting clients - Answering incoming telephone calls and taking messages in a supporting role - Composing and editing correspondence - Set up and maintenance of paper...


  • Vancouver, Canada Weissach Group Full time

    Weissach is looking to add a Receptionist/Administrative Assistant to the team! We have been specializing in providing service and sales for Porsche Automobiles since 1980. Reporting to the Sales Manager, the receptionist is responsible for maintaining the reception and administrative duties, as well as greeting every client and the proper care of the...


  • Vancouver, Canada Weissach Group Full time

    Weissach is looking to add a Receptionist/Administrative Assistant to the team! We have been specializing in providing service and sales for Porsche Automobiles since 1980. Reporting to the Sales Manager, the receptionist is responsible for maintaining the reception and administrative duties, as well as greeting every client and the proper care of the...